Purchasing Department Finance Group INVITATION TO BID
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1 Purchasing Department Finance Group May 29, 2015 INVITATION TO BID The City of Norwalk is soliciting bids for Panasonic Portable Tough Book Computers with related peripheral and / or accessory equipment. Your firm has expressed interest in providing this item. Below is an outline of some of the requirements that apply to this item. PROJECT # 3571 Document length 8 pages DEADLINE 2:00 PM June 18, 2015 PROJECT TITLE Candidates will be required to provide: Panasonic Portable Tough Book Computers 1 Copies of current certifications as applicable. 2. Include Original bid package, plus three (3) copies. All questions concerning these specifications should be directed, in writing, to David Carroll, Purchasing Officer, via to dcarroll@norwalkct.org. The deadline for the submission of questions for this project is 12:00 p.m., June 10, BID DOCUMENTS are available upon receipt of this invitation over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. Businesses, without fax or Internet access equipment, may contact the Purchasing Department at for any Bid information. Our fax number is If, after review of the Bid document materials, your firm is interested in providing the products specified herein, provide the information requested, sign and return your bid submission materials to the City of Norwalk Purchasing Department by the due date listed above. Yours truly, David Carroll Purchasing Officer dcarroll@norwalkct.org Page 1, Computer_Portable_Toughbooks_3571.doc
2 SECTION 1 - RESPONSE FORMS SPECIAL NOTES ON RESPONDING: ADDENDA information is available over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. We strongly suggest that you check for any addenda a minimum of forty eight hours in advance of the bid deadline. SUMMARIES will be available any time after 5:00 PM on the day of the bid opening over the Internet at The document number to request will be the same as the project number indicated in the invitation to bid. Bid results will not be provided over the phone. AWARD NOTIFICATION will be issued by mail. BUSINESSES WITHOUT Fax Equipment or Internet access may contact the Purchasing Department at for this information. BID RESPONSES Original + three (3) copies are to be delivered to: City of Norwalk Purchasing Department, Room East Avenue P.O. Box 5125 Norwalk, CT See section 3 for information on delivering bids by fax. Page 2, Computer_Portable_Toughbooks_3571.doc
3 1.1 PRICING SHEET: #3571 PORTABLE PANASONIC TOUGH BOOKS Vendor Name - Address - Phone - Fax - - Manager - Fed ID# The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City's requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City. A. Computers - Portable - Tough Book Qty Description Cost/Unit Total Cost 1. 9 CF-19ZE001CM Panasonic Portable Tough Book Computer. IC5-3610ME, 2.7GHZ/4GB/500GB 10.1 Touch/BTH/WIFI/WIN7 (Win. 8.1 COA) Dual Pass, TPM CF-WMBA1304G MEMORY 4GB MODULE PANASONIC 3. 9 CF-SVCLTNF3Y NO FAULT WARRANTY 1,2,3YRS PANASONIC TOUGHBOOK 4. 9 MZ-75E120B/AM 5. 9 M77902 DRIVE HARD SOLID STATE 120GB 2.5" SATA3 850 EVO SERIES KEYBOARD EXTERNAL USB STACO RUBBER BACKLIT/COILED CABLE Page 3, Computer_Portable_Toughbooks_3571.doc
4 PRICING SHEET - #3571 PORTABLE PANASONIC TOUGH BOOKS Vendor Name DS-PAN-211-P DOCKING STATION HAVIS FOR CF19 NO RF PAN# Panasonic CF19/18 toughbook compatible docking station. Connectivity includes: serial: DB9 (9-Pin) connection (2) vga: (1) speaker: stereo (1) microphone: stereo (1) USB: fully powered USB 2.0 (4) ethernet: RJ45 ethernet (1) noise filtering: yes emi filtering: yes input voltage:15.6v dc 7. 9 AK USB TO RJ45 CABLE 6FT ZEBRA RW Shipping & handling charges 9. Total Costs (Items 1 8 listed above) $ Delivery time: calendar days after receipt of order. Submitted by: Authorized Agent of Company Printed Name Authorized Agent of Company - Signature Date The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable): Addendum #1, Dated - Addendum #2, Dated - Addendum #3, Dated - Addendum #4, Dated - Page 4, Computer_Portable_Toughbooks_3571.doc
5 1.2 BIDDER S QUALIFICATIONS If a qualification statement is not on file with Purchasing, or is over one year old, please answer the following questions. Attach a financial statement or other supportive documentation. 1. Number of years in business - 2. Number of personnel employed Pt.time -, Full -, 3. List six contracts of this type/size your firm has completed within the last three years: Project Date Contact Person Phone No. SERVICE - 4. Location of service center - 5. Size of service center (sq. ft.) - 6. Dollar value of parts relating to this bid in inventory $ 7. Number of full time mechanics employed, qualified to handle this equipment: Attach any additional information which demonstrates your qualification for this work including appropriate certifications. Page 5, Computer_Portable_Toughbooks_3571.doc
6 SECTION 2 - PROJECT SPECIFICATIONS The City of Norwalk s Information Technology Department plans to purchase a total of nine (9) Panasonic Portable Tough Book computers to be installed in Norwalk Police Department police cruisers. The City of Norwalk is inviting quotes from authorized resellers for Panasonic Portable Tough Books. Only submissions from authorized resellers will be considered for an award. Bidders must supply documentation from Panasonic to substantiate their reseller status. All products to be purchased as a result of this bid solicitation shall be new, unused equipment. Refurbished or previously used products shall not be considered for an award. The City of Norwalk s Information Technology Department has selected specific equipment for this project, including the preferred manufacturer. The City has elected not to consider or accept substitutions of alternate equipment or products for this project. Tough Books & equipment shall be delivered to: Norwalk Police Department Attention: Gabriel Asare 1 Monroe Street Norwalk, CT All questions concerning these specifications should be directed, in writing, to David Carroll, Purchasing Officer via to.the deadline for the submission of questions for this project is 12:00PM, June 10, Page 6, Computer_Portable_Toughbooks_3571.doc
7 A. Computers - Portable - Tough Book Qty Description 1. 9 CF-19ZE001CM Panasonic Portable Tough Book Computer. IC5-3610ME, 2.7GHZ/4GB/500GB 10.1 Touch/BTH/WIFI/WIN7 (Win. 8.1 COA) Dual Pass, TPM CF-WMBA1304G MEMORY 4GB MODULE PANASONIC 3. 9 CF-SVCLTNF3Y NO FAULT WARRANTY 1,2,3YRS PANASONIC TOUGHBOOK 4. 9 MZ-75E120B/AM DRIVE HARD SOLID STATE 120GB 2.5" SATA3 850 EVO SERIES 5. 9 M77902 KEYBOARD EXTERNAL USB STACO RUBBER BACKLIT/COILED CABLE 6. 9 DS-PAN-211-P DOCKING STATION HAVIS FOR CF19 NO RF PAN# Panasonic CF19/18 toughbook compatible docking station. Connectivity includes: serial: DB9 (9-Pin) connection (2) vga: (1) speaker: stereo (1) microphone: stereo (1) USB: fully powered USB 2.0 (4) ethernet: RJ45 ethernet (1) noise filtering: yes emi filtering: yes input voltage:15.6v dc 7. 9 AK USB TO RJ45 CABLE 6FT ZEBRA RW420 Page 7, Computer_Portable_Toughbooks_3571.doc
8 SECTION 3 - GENERAL INFORMATION NOTE: SECTION 3 - GENERAL INFORMATION contains the City's Standard Terms and Conditions. You are responsible for obtaining a copy prior to bidding. If you do not have a revision dated , or later on file you may obtain a copy over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. Request document number Page 8, Computer_Portable_Toughbooks_3571.doc
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