2019 CAPITAL IMPROVEMENT PROGRAM. Claire Bausch, Library Director

Transcription

1 2019 CAPITAL IMPROVEMENT PROGRAM Claire Bausch, Library Director 1

2 Library CIP Projects Overview Overall Status: RFID Project Completed December Library Facilities Upgrades (L01) Ongoing CIP program. Many items currently included are to be completed in conjunction with Life/Safety Upgrades Construction Project. Library Life and Safety Upgrades (L02 and L03) Bid in 2018 not within budget. Scope divided into two CIP project sheets for Council consideration. Seeking Council direction on scope. 2

3 Facilities Upgrades 2019 Project Cost: $600,000 Total Project Cost: $3,100,000 Estimated Completion Date: Ongoing Project Status: Ongoing Shelving replacements at all library facilities. Items to be completed in conjunction with Central Library Life and Safety Upgrades: Central Library carpet replacement. Furnishing replacement in Administration Offices and Staff Lounge. 3

4 Facilities Upgrades 2019 Project Cost: $600,000 Total Project Cost: $3,100,000 Estimated Completion Date: Ongoing Project Status: Newly identified items to be completed in conjunction with Central Library Life and Safety Upgrades in 2019: Mobile Device Charging Stations for public use. Projector and screen replacement in Central Library s Program Room. Replacement of 30+ year-old Technical Services furniture to allow for needed electrical and data ports. 4

5 Central Library Life and Safety Upgrades (L02/L03) Project Status: Completed construction of City Marshals Office in November Completed construction documents Project bid out Project bid over budget due to cost of phasing construction while keeping library open for operations. Next Steps: Seek Council guidance on how to proceed with project. 5

6 Central Library Life and Safety Upgrades (L02/L03) Bidding the Project: Additional work was identified that impacts the project s budget and timeline: Completed review of facility s MEP systems. 10 HVAC units are nearing end-of-life and need to be replaced. Additional electrical work needed in back office areas. Bid options included: Phased construction option to keep Central Library partially open to the public additional $865, % would remain operational while the other 50% would be undergoing construction. Doubles construction timeline from estimated six months to an estimated one year. Cost escalation of $213,000 or 7.6% of 2018 total project cost. 6

7 Central Library Life and Safety Upgrades (L02/L03) Scope Options Scope L02 Build to Budget: Some scope deferred or cancelled. No closure expected. Scope L03 Depending upon approach selected: Requires additional CIP funds between $538,000 and $1,078,000. Requires various levels of service disruption. Minimal rework for bond-related improvements. Defer L03 Defers work in Scope L03: Still requires additional CIP funding, including escalation. Coordinates service disruptions with potential Bond Program modernization updates. 7

8 LIFE AND SAFETY UPGRADES PROJECT SCOPE L02 8

9 Central Library Life and Safety Upgrades A 2019 Project Cost: $564,000 Total Project Cost: $1,369,000 Estimated Completion Date: 6/2020 Scope L02 includes: Upgrade stairwell for fire rating and basement exit. Install access controls on interior and exterior doors. Install security cameras (exterior and interior). Upgrade exterior building and parking lot lighting. Resurface parking lot. HVAC replacement. Carpet replacement. Austin Street streetscape. Upgrade first floor restrooms to current ADA standard. 9

10 Central Library Life and Safety Upgrades A 2019 Project Cost: $564,000 Total Project Cost: $1,369,000 Estimated Completion Date: 6/2020 Considerations for Scope L02 Build to Budget: No closure to the public is expected. Scope reduced to address some Life and Safety issues. Previously planned scope requiring closure or relocation to be deferred or cancelled. Critical replacement of 10 HVAC units nearing end-of-life added to scope but funded through Facilities Management HVAC Replacement Fund. No additional funding at this time, but increased cost of deferred scope if later addressed. 10

11 LIFE AND SAFETY UPGRADES PROJECT SCOPE L03 11

12 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 L03 Additional Scope: Sprinkler system installation on main floor Ceiling tile replacement Interior LED lighting replacement North Program Room upgrades 12

13 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 Scope L03 Considerations: In addition to all work in L02. Requires an additional $538,000 $1,078,000 in CIP funding, depending on the level of service disruption to the public: Reduced service to the central Garland area for 14 to 16 months. Minimal service to the central Garland area for 7 to 9 months. No service to the central Garland area for 7 to 9 months. Council guidance is requested if this scope is approved. 13

14 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 Service Level Options: Reduced Service Phased Construction: This will increase the overall cost by $1,078,000. This will increase the timeline to one year or more for construction. Central Library will remain partially open to the public. Minimal Service Relocation of Some Services This will increase the overall cost by $713,000. This will include the relocation of SOME services to a temporary facility for 7 to 9 months. No Service Close Central Library Relocate Administration and Technical Services staff to a temporary location; relocate other staff to branch libraries for 7 to 9 months. This will increase the overall cost by $538,

15 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 Reduced Service Phased Construction Considerations: Sections of the Library would be unavailable while construction is being completed. Construction will affect patron services, library operations, and the physical collection due to noise, dust, temperature, and humidity. Patrons reading, studying, and using collaborative areas Eliminate Senior, Adult, Teen, Juvenile, and Children's programs at Central Library for the duration, including events connected with the annual Summer Reading Program, and secondary use of the Library Program Room, such as organizations and HOA meetings Computer use and Wi-Fi may not be available for periods of time 15

16 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 Minimal Service Relocated Services Considerations: Attempt to find a location in Central Garland to temporarily house computer lab services. Look for opportunities to bridge service gaps. Increase program offerings at branch locations using temporarily reassigned staff/budget. Look for opportunities to provide some library programs at other Downtown facilities. Maintain book return access at/near Central Library. Some materials unavailable throughout the library system for duration of construction. Increased competition at branch libraries for some services/resources. 16

17 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 No Service Library Closure Considerations: No services would be available in central Garland. Maintain book return access at/near Central Library. Some materials unavailable throughout the library system for duration of construction. Increased competition at branch libraries for some services/resources. 17

18 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 Impact of Closure and Minimal Service Level Options: The public would have no access to materials unique to Central Library such as: Extensive reference titles and periodicals Genealogical research materials Larger and more extensive collections such as the Children s and Teens collection Additional copies of popular high-demand titles No/Reduced Central Library summer reading program for children and adults 18

19 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 System-Wide Impacts of Central Service Disruptions: The public would have system-wide access reductions as patrons travel longer distances and compete for fewer resources at Garland s three branch libraries, including: Less public space for reading, study, and collaboration Less meeting room access for public use Reduced materials selection Longer wait times for materials Potential increased competition for access to technologies such as computers, Wi-Fi, faxing, and scanning services (TBD) 19

20 LIFE AND SAFETY UPGRADES PROJECT DEFER SCOPE L03 20

21 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 Considerations for Deferring Scope L03: All work in Scope L03 would be deferred until after the completion of the Library Master Plan and Bond Election. Deferring will increase escalation costs associated with Scope L03. Cost of any potential rework is expected to be less than cost of escalation associated with delayed scope. Deferring will still require closure or phased construction. 21

22 Central Library Life and Safety Upgrades B 2019 Project Cost: $1,252,000 Total Project Cost: $2,505,000 Estimated Completion Date: 6/2020 Examples of Potential Bond Scope: Modernization Scope COULD include: Improved insulation and temperature controls. Reconfiguration of public space for current and trending Programming and Library Services needs. Modification of North Program Room access. Reconfiguration of study rooms. Technology upgrades. Reconfiguration of staff work areas. 22

23 Central Library Life and Safety Upgrades (L02/L03) Options Scope L02 Only Build to budget Defer items causing library closure to L03 L02 + L03 Phased Construction L02 + L03 Relocation of SOME Services L02 + L03 Closed: No Service Original project scope, + Replacement of 10 HVAC units, + Work phased to allow Central Library to remain partially open to the public Original project scope, + Replacement of 10 HVAC units, + Temporarily relocate to remain partially open to the public Original project scope, + Replacement of 10 HVAC units, + Close Central Library Public Services floor and relocate Administration and Technical Services L03 Deferred Defer Scope L03 until after the Bond Election Complete original scope along with modernization of the Central Library at one time Original scope s CIP funding will need to be increased to offset escalation costs 23 23

24 Central Library Life and Safety Upgrades (L02/L03) Options CIP Funding Increase Total Project Cost Duration of Construction Projected Completion Date L02 Only $0 $1,369,000 4 to 6 months 2019 L02 + L03 Phased Construction L02 + L03 Relocation of SOME Services L02 + L03 Closed: No Service $1,078,000 $3,874, to 16 months 2020 $713,000 $3,509,000 7 to 9 months 2019 $538,000 $3,334,000 7 to 9 months 2019 L03 Deferred $?

25 SUMMARY OF LIBRARY CIP PROJECTS Project Name 2019 CIP Impact from Actionable Projects L01 Facilities Upgrades $ 600,000 L02 Central Library Life and Safety Upgrades A 564,000 L03 Central Library Life and Safety Upgrades B (Phased Construction) 1,252,000 Total $2,416,000 25

26 QUESTIONS? 26