FY Capital Improvement Program Quarterly Project Status Report 2/5/2014

Transcription

1 Capital Improvement Program Quarterly Status Report Q2 2/5/2014

2 TABLE OF CONTENTS OBJECTIVE SECTION I CIP FY14 PROJECT STATUS SUMMARIES: ACPS SYSTEM-WIDE PROJECTS O RENOVATIONS O CAPACITY O SECURITY O CAPACITY PLANNING O SHARED PROGRAMS T.C. WILLIAMS TENNIS COURTS O SCHOOL BUSES AND OTHER VEHICLES O TRANSPORTATION FACILITY O ROWING FACILITY O CHANCE FOR CHANGE ACADEMY (216 S. PEYTON) SCHOOLS: O CHARLES BARRETT (PK-5) O CORA KELLY SCHOOL FOR MATH, SCIENCE & TECHNOLOGY (PK-5) O DOUGLAS MACARTHUR (K-5) O FRANCIS C. HAMMOND O GEORGE MASON (K-5) O GEORGE WASHINGTON O JAMES K. POLK (K-5) O JEFFERSON-HOUSTON (PK-8) O JOHN ADAMS (PK-5) O LYLES-CROUCH TRADITIONAL ACDEMY (K-5) O MATTHEW MAURY (K-5) O MOUNT VERNON COMMUNITY SCHOOL (K-5) O PATRICK HENRY (PK-5) O SAMUEL W. TUCKER (K-5) O T.C. WILLIAMS KING STREET CAMPUS O T.C. WILLIAMS MINNIE HOWARD CAMPUS O WILLIAM RAMSAY (PK-5) SECTION II MULTI-YEAR CIP PROJECT STATUS SUMMARIES: O JEFFERSON-HOUSTON NEW SCHOOL SECTION III CIP FY14 FINANCIAL REPORTS: Page 1 of 30

3 ACPS EDUCATIONAL FACILITIES OFFICE CAPITAL IMPROVEMENT PROGRAM PROJECT STATUS REPORT Q2 OBJECTIVE This second quarter report is intended to provide the Alexandria City School Board with information on the status of all active major Capital Improvement Program (CIP) projects overseen by the Educational Facilities Office. While the annual budget process continues to be the primary mechanism for defining, prioritizing and funding projects, the information provided in this status report supplements the FY Adopted CIP document by tracking the budgets and schedules of all major projects completed or scheduled to be completed in FY14. Section I contains a detailed list of all approved CIP projects. They are described as either currently in planning and design, under construction, recently completed or not yet begun. Section II provides information on projects that span across fiscal years. For this report, the only project in this category is the Jefferson-Houston New PreK-8 School project. Section III provides analysis tables and charts to summarize and illustrate the FY14 CIP projects financial expenditures through November Page 2 of 30

4 SECTION I Facilities staff spent the second quarter of FY14 working with the Core Group teams for the various capacity addition projects, and the projects at Charles Barrett, Douglas MacArthur, George Mason and James K. Polk are on track to be bid in the Spring, constructed in the Summer and be ready for classes in the Fall of The capacity addition project at Matthew Maury and the ten classroom addition at James K. Polk will continue through the construction documents phase, but bidding will be deferred to future fiscal years as noted in the summaries for each facility. The Community Engagement Committee for the new Patrick Henry School continued to meet during the second quarter. The Committee worked to develop the proposal for professional A/E Services, and the Request for Proposals (RFP) was issued in December 2014, a Pre-Proposal Meeting was held on January 8, 2014, and proposals are due on February 3, On the assessment projects, much progress was made on the roof, structural and envelope evaluations. The bid packages for the first group of roofing replacements was issued at the end of Q2 and bids are expected in early February 2014; it is anticipated that the bid packages for the structural and envelope repairs will be issued in Q3. In addition to the capacity and assessment projects, there was significant progress on several site projects. The invitation to bid for the T.C. Williams Tennis Courts was issued in December 2013, and the bids are due the second week of January. Other successes include the completion of striping, paving and turf projects at several schools. In addition, work was started on the fast-track project to renovate leased spaces at Peyton Street for the Chance for Change Academy s program. The program moved to the spaces in early January. Peyton Street Chance for Change Academy Peyton Street Chance for Change Academy Finally, the design was completed and a successful contractor was selected for the renovation of the new ACPS leased Central Office location at Braddock Place. Although these two projects are primarily funded by the tenant improvement allowances within the leases, they are a significant effort for the Facilities Office. A detailed summary of all of FY14 CIP projects follows. Page 3 of 30

5 ACPS SYSTEM-WIDE PROJECTS s categorized in this group impact more than one site or location. FF&E Asset Replacement: There are no active projects at this time. Funds in this account are projected to support the Braddock Place project to prepare that site for the ACPS Central office relocation. In addition, funds are set aside to support projected FF & E requirements for the capacity projects. Emergency Repairs: Lyles-Crouch The design for the repairs to the field have been submitted to the PTA for review and comment. Additionally, door No. 11 has been replaced. Plumbing Upgrades: There are no active projects at this time. Asbestos Remediation and Lead Paint: There are no active projects at this time. Code Compliance: Lyles-Crouch The storm water management work was completed in October Renovations & Reconfigurations: Patrick Henry Work has been completed for the HVAC Duct Cleaning and Replacement of Acoustical Ceiling Tile in the Kindergarten Wing. T.C. Williams Teen Wellness Center - The flooring work has been completed and staff is working with the contractor on final punch-list items. T.C. Williams Parking Garage The PO for the joint replacement in the electric room has been approved and the work will be completed in warmer weather. Parking Lot / Playground Repaving: Lyles-Crouch - The design for the Bus Loop Improvements has been completed and staff is obtaining proposals from contractors for the work. Food Service Capacity Study: The Food Services capacity study was completed, and after receiving School Board approval, the remaining funds associated with this project were reallocated through a budget transfer to supplement the Division A/E study account. Security Access Control / Security Management: There are no active projects at this time. Security Master Key System Replacement: Douglas MacArthur, Patrick Henry, James Polk, Matthew Maury and William Ramsey are complete. Francis Hammond, John Adams, and T.C. Williams are anticipated to be completed over spring break and summer Renovations to Satellite School: The T.C. Williams program at Landmark Mall has no active projects at this time. It is anticipated that those programs will relocate to the new ACPS office at Braddock Place in Q4. Division A/E Study: Douglas MacArthur Turf - The planning study by the A/E has been completed and the field striping work was performed by RP&CA. The funding source for the turf field improvements construction has not been determined, and staff is working with the A/E on potential value engineering options to lower the overall Page 4 of 30

6 cost of the project. George Mason Roofing - The design was completed and issued for biding in December A pre-bid meeting is scheduled for January 22, 2014, and final contractor bids are due February 10, Construction on this school will be completed in FY15. Long Term Facility Planning: As part of the early project planning effort for the CIP FY15-24 submission, significant progress was made by the A/E team that is under contract to survey the existing schools in ACPS. The A/E is developing floor plans of each school and is assessing the appropriateness of educational spaces. This detailed information will inform future CIP planning. The A/E PO for the Educational Specification has been issued, and it is anticipated that the internal kick-off will occur in January 2014 and community meetings will begin in February. Six (6) New Tennis Courts (T.C. Williams): The design for the six new tennis courts is complete and the Invitation to Bid was issued on December 20, 2013, and a pre-bid meeting was held on January 7, Bids are due on January 15, 2014, and it is anticipated that the work will be completed in April This base bid for this project includes the tennis courts and new lighting. The decision to proceed with lighting is in compliance with Alexandria City Council approval on December 14, ACPS FF&E: 606, ,858 SYSTEM WIDE Asset replacement 0% RENOVATIONS: 1,014, , , ,805 Emergency repairs 0% Plumbing upgrades 19% Asbestos remediation/lead paint 0% Code compliance 14% Renovations & reconfigurations 25% Emergency generator - New CANCELLED Parking lot/playground repaving 0% CAPACITY: Food service capacity study 52% SECURITY: 707,572 88, , ,010 Access control / security management 0% Master key system replacement 4% CAPACITY PLANNING: 1,006, , , ,020 Renovations to satellite school 76% Division A/E study 100% Long term facility planning 61% SHARED PROGRAMS: 826, , , ,447 6 Tennis courts 89% TOTAL 4,161, , ,640 2,694,139 Page 5 of 30

7 SCHOOL BUSES AND OTHER VEHICLES The purchase of ACPS vehicles was complete in Q1. BUS SCHOOL BUSES AND VEHICLES: 1,078,518 1,044,704 33, VEHICLES Bus replacement 100% Vehicle replacement 100% TOTAL 1,078,518 1,044,704 33, TRANSPORTATION FACILITY HVAC System and / or Units: A site survey for the replacement of the HVAC was completed in October 2013, and the professionals are currently confirming the scope of work; it is anticipated that contractor bids will be solicited in Q3. Emergency Repairs: The existing roof has been evaluated, and no active leaks have been identified at this time. There are other emergency repairs at the site, such as the parking lot, that are currently being evaluated. Equipment Addition: As noted in the Q1 CIP FY14 Report, the equipment addition project is complete and the remaining funding associated with the Equipment Addition and the Structural Damage Repair accounts was transferred, with the School Board s approval, to the Transportation Facility Emergency Repairs account. Building Automation System: Draft designs have been completed, and ACPS Facilities submitted comments to the design. Structural Damage Repair: As noted in the Q1 CIP FY14 Report, the Transportation Facility expansion in the FY14/15 CIP will address any building envelope/structural damage repairs. Approaching these repairs as part of a larger project will provide better value, since it will allow for better design / construction coordination and costs will be lower as part of a larger project. TRANSPORTATION RENOVATIONS: 292,968-33, ,888 FACILITY HVAC System and / or units 100% Emergency repairs 0% Equipment Addition 0% Building Automation System 0% Structural Damage Repair DEFERRED TOTAL 292,968-33, ,888 Page 6 of 30

8 ROWING FACILITY Emergency Repairs: The design for the structural repairs was completed in Q1. Work to install helical piers began in November 2013, and this phase of the project was completed in the first week of January 2014 with no impact to the start of the rowing season. As part of this project, probes were installed to monitor potential movement of the remaining existing structural system. The finding from this investigation will inform decisions regarding the need for future structural work. ROWING RENOVATIONS: FACILITY Replace Elevator DEFERRED FACILITY MAJOR REPAIRS: 239,814 6,693 88, ,866 Emergency Repairs 40% TOTAL 239,814 6,693 88, ,866 Page 7 of 30

9 SCHOOLS CHARLES BARRETT Capacity Addition Modular Classrooms: The design for the four (4) classroom capacity addition has been completed through the Design Development Phase. Proposals for the A/E Services for the Construction Documents, Bidding, and Construction Administration Phases are anticipated in January It is projected that permitting and contractor bid documents will be issued in early Spring, and construction will be completed prior to the start of the school year. Fire Alarm System Renovation: Designs were completed in December 2013, and the A/E estimates of probable cost exceeded ACPS s budget. The A/E is currently evaluating the design and will provide recommendation of how the project scope can be reduced or phased to remain within the available budget. Roof Replacement: The design was completed and issued for bidding in December A pre-bid meeting is scheduled for January 22, 2014, and final contractor bids are due February 10, Hardscape Repair: Exterior Drainage at Door 18: Professional design services Purchase Orders for the Schematic Design have been issued. Concept design will be developed in Q3. The paving and restriping project is complete. Replace HVAC System and/or Units: Surveys were completed in October 2013, and the professionals are currently confirming the scope of work; it is anticipated that contractor bids will be solicited in Q3. Structural Damage Repair: The design for the Structural Damage/Building Envelope Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bid once all comments have been addressed. CHARLES MODULAR CLASSROOM ADDITION: 2,308,643 86, ,974 2,066,539 BARRETT Capacity addition 10% RENOVATIONS: 391,045 31,860 49, ,361 Fire Alarm System 19% Roof Replacement 67% hardscape repair 58% Replace HVAC system / or units 0% Structural damage repair 0% TOTAL 2,699, , ,798 2,375,900 Page 8 of 30

10 CORA KELLY Playground and Courtyard Paving: The Playground was completed and the remaining funds associated with this project were reallocated, as part of the approved budget transfer request, to supplement the Division A/E study account. After the project was completed, it became apparent that the area needed to be reseeded. Staff has been coordinating with the school and PTA, and reseeding is schedule for Spring CORA RENOVATIONS: 14, ,944 KELLY Building repair until replaced 0% PLAYGROUND: 6,685 2,893 3,792 - Exterior play or sports area 100% TOTAL 21,629 2,893 3,792 14,944 Page 9 of 30

11 DOUGLAS MacARTHUR Turf Field Improvements: See the ACPS System-Wide s summary for information about the Turf Field Improvements. Capacity Addition Modular Classrooms and Cafeteria Expansion: The design for the one (1) classroom and cafeteria capacity addition has been completed through the Design Development Phase. Proposals for the A/E Services for the Construction Documents, Bidding, and Construction Administration Phases are anticipated in January It is anticipated that permitting and contractor bid documents will be issued in early Spring and construction will be completed prior to the start of the school year. Learning Cottage: The preferred location selected by the school is in in the POS and is not zoned for a classroom building. This issue requires review by Planning and Zoning (and possibly rezoning of the area) before a building permit can be issued. Plumbing Upgrades: The woman s staff bathroom renovation is complete. Building Envelope: Professional services to evaluate the water infiltration on the north wall were solicited and a report was submitted. In the fall, a temporary repair was completed to the interior finishes, and it is anticipated that the permanent solution will be implemented in the summer of 2014 and will involve the removal of the façade and windows to replace the waterproofing. Once the waterproofing / flashing is repaired, the exterior wall and windows will be reassembled. Roof Replacement: The design was completed and issued for bidding in December A pre-bid meeting is scheduled for Page 10 of 30

12 January 22, 2014, and final contractor bids are due February 10, Structural Damage Repair: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design and the project will be issued for bid once all comments have been addressed. DOUGLAS RENOVATIONS: 603,727 13,714 20, ,764 MCARTHUR Plumbing upgrades 86% Building envelope 27% Storm water management 100% Replace Flooring DEFERRED Roof replacement 4% Structural damage repair 0% CAPACITY PLANNING: 1,639,637-60,000 1,579,637 Cafeteria Expansion 0% Classroom addition 4% TOTAL 2,243,364 13,714 80,250 2,149,401 FRANCIS HAMMOND Exterior Play or Sports Area: There is no funding remaining and no active projects. Building Envelope Repairs: The design for the Building Envelope Repairs is near completion. Staff is currently reviewing the design and the project will be issued for bid once all comments have been addressed. Replace Flooring: Staff is currently evaluating additional areas for replacement with a goal of completing the work in Summer 2014 Roof Replacement: The design was completed in and issued for Bid in December A Pre-bid meeting is scheduled for January 22, 2014 and final contractor bids are due February 10, Hardscape Repairs The proposals for the tennis court repairs are being revised. Storm Water Management The work was completed over winter break. Structural Damage Repairs: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design and the project will be issued for bid once all comments have been addressed. Replace HVAC Systems and/or Units: Surveys were completed in October and the professionals are currently confirming the scope of work and it is anticipated that contractor bids will be solicited in Q3. ADA Lift Upgrade: Awaiting revised design cost for installing the lift to the band room. Page 11 of 30

13 FRANCIS ATHLETIC FIELD: 46,268 24,801 21,467 0 HAMMOND Turf field 100% Exterior play or sports area 0% RENOVATIONS: 2,694,554 70,159 40,557 2,583,838 Building envelope repairs 0% Replace flooring 50% Roof replacement 2% hardscape repairs 0% Storm water management 0% Structural damage repair 2% HVAC REPLACEMENT: 273, ,522 Replace HVAC Sys. and/or units 0% ELEVATOR: 651,390-56, ,196 ADA lift upgrade 9% TOTAL 3,665,734 94, ,218 3,452,556 GEORGE MASON Roofing study: The roofing study for George Mason is indicated in the ACPS System Wide s summary. Capacity Addition Modular Classrooms: The bid documents for the modular classroom addition and the cafeteria renovation and expansion were completed by the A/E and the Invitation to Bid was issued on January 16, The contract for the off-site modular contract was issued in the Summer of 2013 and that work will be coordinated by the on-site general contractor as part of this current solicitation. On-site construction will be completed prior to the start of the school year. Fire Alarm System Renovation: Designs were completed in December 2013, and the A/E estimates of probable cost exceeded ACPS s budget. The A/E is currently evaluating the design and will provide recommendation of how the project scope can be reduced or phased to remain within the available budget. Upgrade HVAC controls: Surveys were completed in October and the professionals are currently confirming the scope of work; it is anticipated that contractor bids will be solicited in Q3. Replace Flooring: Staff is currently evaluating additional areas for replacement, with a goal of completing the work in summer 2014 Structural damage repair: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bid once all comments have been addressed Gutter Replacement: The PO was approved and work will be completed in early Q3. Page 12 of 30

14 GEORGE RENOVATIONS: 525,316 5,575 46, ,741 MASON Upgrade firm alarm 41% Upgrade HVAC system 0% Replace flooring 4% Structural damage repair 2% MODULAR CLASSROOM ADDITION: 4,193, ,163 1,102,930 2,901,209 Capacity Addition 31% TOTAL 4,718, ,738 1,148,930 3,374,950 GEORGE WASHINGTON Parking Lot/Playground Repaving: The PO for the parking lot asphalt overlay has been approved, and it is anticipated that the work will be completed over Spring Break. Building Envelope Repairs: The design for the Building Envelope Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bid once all comments have been addressed. Exterior Play or Sports Areas The scope of work associated with the repairs to the cracks in the tennis courts is currently being reviewed by contractors. It is anticipated that the work will be completed in the warmer spring weather. Roof Replacement: The design was completed and issued for bidding in December A pre-bid meeting is scheduled for January 22, 2014, and final contractor bids are due February 10, Hardscape Repairs The PO for the parking lot asphalt overlay has been approved and it is anticipated that the work will be completed over Spring Break. The PO for the track mill and overlay has been approved, but the selected contractor has been non-responsive. The PO for the design of the entrance sidewalk has been approved, and it is anticipated that the design will be completed in Q3. Structural Damage Repairs: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bidding once all comments have been addressed. Replace HVAC Controls: Surveys were completed in October and the professionals are currently confirming the scope of work; it is anticipated that contractor bids will be solicited in Q3. Repair/Replace Elevator: Quotes from elevator vendors have been received, and it has been determined that the extensive work required will require assistance by a design professional. Staff will develop a scope of work and solicit A/E proposals in Q3. Page 13 of 30

15 GEORGE FACILITY MAINTENANCE 1,811,033 14, ,605 1,417,237 WASHINGTON Parking lot/playground repaving 95% Building envelope repair 0% Exterior play or sports areas 0% Roof replacement 2% hardscape repairs 24% Structural damage repair 0% Roof replacement 0% HVAC REPLACEMENT: 52, ,130 Replace HVAC controls 0% ELEVATOR: 500, ,685 Repair/replace elevator 0% TOTAL 2,363,848 14, ,605 1,970,052 JAMES POLK Capacity Addition Modular Classrooms Phase II: The design for the four (4) classroom and cafeteria capacity addition has been completed through the Design Development Phase. Proposals for the A/E Services for the Construction Documents, Bidding, and Construction Administration Phases are anticipated in January It is anticipated that permitting and contractor bid documents will be issued in early spring, and construction will be completed prior to the start of the school year. The design for the ten (10) classroom capacity addition has been completed through the Design Development Phase. A proposal for A/E Services for the Construction Documents Phase is anticipated in January It is anticipated that the construction drawings will be completed and shelved until CIP construction funding becomes available in FY Page 14 of 30

16 Building Envelope: The design for the Building Envelope Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bid once all comments have been addressed. Replace HVAC Systems: Final HVAC commissioning was performed and the systems are working properly. As part of the approved budget transfer request, the remaining funding associated with this project was reallocated to supplement the Division A/E study account. Exterior Play or Sports Area: The basketball court repaving is complete and the striping will be installed when weather allows. Structural Damage Repair: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design and the project will be issued for bid once all comments have been addressed. Hardscape Repair: Concrete Sidewalk Repairs - All work (original scope and change order) has been completed. JAMES K RENOVATIONS: 139,658-74,364 65,293 POLK Building envelope 0% Plumbing upgrades 100% Replace HVAC systems 100% Capacity addition A&E 100% Exterior play or sports area 99% hardscape repairs 99% Structural damage repair 0% MODULAR CLASSROOM ADDITION: 2,045,668 88, ,278 1,788,216 Capacity addition phase II 13% TOTAL 2,185,326 88, ,642 1,853,510 JEFFERSON-HOUSTON New PreK-8 School: More information on the New PreK-8 School schedule and budget is provided in Section II. Existing Building Repair Until Replaced: Per the approved budget transfer, a portion of the funding associated with the building maintenance and repair account supplemented the Division A/E account. Because this facility is scheduled to be vacated and demolished in fall 2014, a portion of this account s budget was left to address any emergency repairs that Page 15 of 30

17 might be required. JEFFERSON RENOVATIONS: 60, ,000 HOUSTON Building repair until replaced 0% NEW K-8 SCHOOL: 40,074,020 4,172,139 34,268,336 1,633,546 New K-8 school 96% TOTAL 40,134,020 4,172,139 34,268,336 1,693,546 JOHN ADAMS Traffic Study: The A/E design to address parking and transportation flow at the school is on-going. The initial design for expansion has been completed and submitted to the city for the special use permit. Replace Primary Switchgear: The design of the switchgear upgrade project is on-going and is currently at 50% completion. Code Compliance: There are no active projects at this time. Flooring Replacement: Flooring replacement in the administrative suite, and several classrooms was completed in August. It is anticipated that the carpet in the Band Room will be replaced over Spring Break. Structural Damage Repair: The design for the Structural Damage/Building Envelope Repairs is near completion. Staff is currently reviewing the design and the project will be issued for bid once all comments have been addressed. JOHN CAPACITY: 126, , ADAMS Traffic Study 100% RENOVATIONS: 228,389 9,263 21, ,925 Replace primary switchgear 14% Code compliance 0% Replace Flooring 17% Structural damage repair 0% TOTAL 354,859 9, , ,503 LYLES-CROUCH Critical Repair s: Various critical repair projects at Lyles-Crouch are indicated in the ACPS System Wide s summary. EMG Small s: There are no projects identified at this time. Structural Damage Repair: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bidding once all comments have been addressed Repair/Replace Elevator: Page 16 of 30

18 Scope of work is being developed for the elevator upgrade project. LYLES RENOVATIONS: 203, ,043 CROUCH EMG small projects 0% Structural damage repair 0% ELEVATOR: Repair/replace elevator 0% TOTAL 203, ,043 MATHEW MAURY Capacity Addition Modular Classrooms: The design for the two (2) classroom capacity addition has been completed through the Design Development Phase. A proposal for A/E Services for the Construction Documents Phase is anticipated in January It is projected that the construction drawings will be completed and shelved until CIP construction funding becomes available in FY Plumbing Upgrades: The gym restroom renovations are complete. Hardscape Repairs: The PO for the construction proposal for the manhole grate and rain leader tie-in work has been approved, and it is anticipated that work will be completed over Spring Break. Emergency Repair: There are no active projects at this time. Replace Playground Surface: This project is on hold so that it can be coordinated with the PTA s Schoolyard Initiative Planning process. The PTAis conducting an overall site planning effort with several phased projects for improving the School site with its independently contracted A/E firm. Structural Damage Repair: The design for the Structural Damage/Building Envelope Repairs is near completion. Staff is currently reviewing the design and the project will be issued for bid once all comments have been addressed. Page 17 of 30

19 MATTHEW RENOVATIONS: 268,449 11,476 28, ,886 MAURY Plumbing upgrades 100% hardscape repairs 71% Emergency repairs 0% Replace playground surface 0% Structural damage repair 7% CAPACITY PLANNING: 412,024-38, ,624 Capacity Addition 9% TOTAL 680,473 11,476 66, ,510 MOUNT VERNON hardscape repairs: The concrete sidewalk repairs are complete. Replace Playground Surfacing: We are awaiting the playground contract from the Procurement Office to resurface the existing playground. Structural Damage Repair: The design for the Structural Damage/Building Envelope Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bidding once all comments have been addressed. Exterior Playground / Sports Area: ACPS has reviewed the A/E s draft sketches of the fence/security solutions at the basketball courts. Staff has scheduled a meeting with the school to review the proposed recommendations. MOUNT RENOVATIONS: 217,865 9,591 3, ,985 VERNON hardscape repairs 100% Replace playground surfacing 0% Structural damage repair 0% Exterior playground/sports area 33% TOTAL 217,865 9,591 3, ,985 Page 18 of 30

20 PATRICK HENRY HVAC Duct Cleaning & Replacement of Acoustical Ceiling Tile: See the ACPS System Wide s summary for information about the HVAC Duct Cleaning and Replacement of Acoustical Ceiling Tile in the Kindergarten Wing. Capacity Addition Modular Classrooms: The modular addition was completed in the summer of The HVAC screens design was completed, and staff is awaiting revised pricing from the contractor to accomplish this work. Exterior Play or Sports Area: Cracks have been identified in the existing basketball court, and staff is soliciting proposals from contractors for the repairs. Structural Damage Repair: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design and the project will be issued for bidding once all comments have been addressed. The structural damage repair on the walkway to the media center and at the storefront has been completed. Capacity Planning: The New Patrick Henry School Community Engagement Committee continued to meet during the second quarter. The Committee worked to develop the proposal for professional A/E Services, and the Request for Proposals (RFP) was issued in December 2013; a Pre-Proposal Meeting was held on January 8, 2014, and proposals are due on February 3, PATRICK MODULAR CLASSROOM ADDITION: 50,118 6,995 36,662 6,461 HENRY Capacity addition management 0% Capacity addition (modular) 87% RENOVATIONS: 113,532 5, ,073 Storm water management CANCELLED Exterior play or sports area 0% Structural damage repair 6% CAPACITY PLANNING: 1,500, ,500,000 New School Planning 0% TOTAL 1,663,650 12,454 36,662 1,614,534 SAMUEL W. TUCKER Building Envelope Repairs: The design for the Building Envelope Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bid once all comments have been addressed. Structural Damage Repair: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bid once all comments have been addressed. Exterior Play or Sports Area: Boothe Park This project is managed and funded by RP & CA. ACPS transferred the CIP budget to the City to support the project. The City has received bids, and it is anticipated that the awards will be made in January. Page 19 of 30

21 SAMUEL RENOVATIONS: 91, ,948 TUCKER Building envelope repairs 0% Structural damage repair 0% ATHLETIC FIELD: Exterior play or sports area 0% TOTAL 91, ,948 T.C. WILLIAMS KING STREET CAMPUS Tennis Courts, Teen Wellness Flooring, and Garage Joint Replacement at the Electricity Room: See the ACPS System-Wide s summary for information about the Tennis Courts, Teen Wellness Flooring and the Garage Joint Replacement at the Electricity Room. Replace Garage Lighting: The quote received for this work was high, and staff is currently working to obtain additional proposals for the work. ADA - Replace Bleachers: This project has been completed. Storm Water Management The PO for the Best Management Practices (BMP) work has been approved, and staff is working to schedule the remaining work with the school and contractor. Structural Damage Repair: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design and the project will be issued for bidding once all comments have been addressed. TC FACILITIES MAINTENANCE WILLIAMS Replace garage lighting 0% RENOVATIONS: 288, ,979 17, ,238 ADA - Replace bleachers 90% Storm water management 89% Structural damage repair 0% TOTAL 288, ,979 17, ,238 Page 20 of 30

22 TC WILLIAMS-MINNIE HOWARD CAMPUS Building Envelope Repair: The design for the building envelope repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bidding once all comments have been addressed. Emergency Generator Replacement: The emergency generator project Purchase Order was issued. The design is on-going, and staff anticipates that the draft of the design recommendations will be delivered to facilities in Q3. Replace Primary Switchgear: The switchgear upgrade Purchase Order was issued. The design is on-going, and staff anticipates that the draft of the design recommendations will be delivered to Facilities in Q3. Roof Replacement: The design was completed and issued for bidding in December A pre-bid meeting is scheduled for January 22, 2014, and final contractor bids are due February 10, Hardscape Repairs: Proposals for the parking lot pavement re-striping are in progress, and the railing replacement project is complete. Structural Damage Repair The design for the structural damage repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bid once all comments have been addressed. TC MINNIE RENOVATIONS: 3,456,072 6,714 53,029 3,396,329 HOWARD Building envelope repair 0% Replace emergency generator 16% Replace primary switchgear 0% Roof replacement 1% hardscape repairs 20% Structural damage repair 0% ECO CITY Eco City CANCELLED TOTAL 3,456,072 6,714 53,029 3,396,329 Page 21 of 30

23 WILLIAM RAMSAY Building Envelope Repair: The design for the Building Envelope Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bidding once all comments have been addressed. Code Compliance Requirements: There are no active projects at this time. Structural Damage Repair: The design for the Structural Damage Repairs is near completion. Staff is currently reviewing the design, and the project will be issued for bidding once all comments have been addressed. ADA Lift Upgrade: New Elevator - Design work is on-going for the new elevator. Staff anticipates the delivery of the Design Development package and cost estimate from the A/E in early Q3. Repair/Replace HVAC System and/or Units: Surveys were completed in October, and the professionals are currently confirming the scope of work; it is anticipated that contractor bids will be solicited in Q3. WILLIAM RENOVATIONS: 71, ,784 RAMSAY Building Envelope Repair 0% Code compliance requirements 0% Structural damage repair 0% ADA COMPLIANCE 1,317,864 6,005 18,345 1,293,514 ADA lift upgrade 2% HVAC REPLACEMENT: 94, ,786 Repair/replace HVAC Sys. and/or units 0% TOTAL 1,484,434 6,005 18,345 1,460,084 Page 22 of 30

24 SECTION II New Jefferson-Houston PreK-8 School: The second quarter was very productive for the Jefferson-Houston construction project. Highlights include several successful community meetings; continued installation of structural steel, concrete pours, exterior framing work and sheathing; completion of grading at the pool parking lot; completion of the electrical duct bank along West Street; submission of the fire alarm documents to the City of Alexandria; and the completion of the conformed set of drawings. At this point in the project construction, the structural concrete work is nearly complete and a topping-out event is planned for January 17, 2014, to celebrate the placement of the highest and final structural steel component in the building. Jefferson-Houston - Schedule: There have been significant delays to the project s schedule due to the structural steel changes in the Addendum 04 set of drawings, as well as delays in receiving the full building permit. The general contractor completed a recovery schedule in mid-november that included re-sequencing several construction activities in order to bring the project schedule back into alignment with the completion dates agreed upon in the Guaranteed Maximum Price (GMP). In addition to the re-sequenced schedule, the general contractor has completed a schedule analysis which details the total days the critical path schedule has been delayed due to the design changes in Addenda 03 and 04, but overall the project is still tracking toward the critical milestone of an August 2014 opening of the new school. Demolition of the existing school and completion of site work and the athletic field is projected to be completed by January The project milestone schedule is included below. Page 23 of 30

25 Jefferson-Houston - Budget: The Financial Summary as of December is depicted below. The summary provides details with regard to the overall budget, contractual commitments, and expenditures to date (Table I, II, III and IV respectively). The team monitors the owner's contingency, as well as the construction contingency, on a weekly basis to ensure that the project is within budget. Additionally, as part of the budget monitoring effort, the team also continues to perform value engineering on certain components of the design. Page 24 of 30

26 SECTION III Budget vs. Expenditure and Forecast ACPS Title Current Budget Total Expenditure Outstanding Invoices Budget ACPS System-wide 4,161, , ,640 2,694,139 School Buses and Vehicles 1,078,518 1,044,704 33, Transportation Facility 292,968-33, ,888 Rowing Facility 239,814 6,693 88, ,866 Charles Barrett 2,699, , ,798 2,375,900 Cora Kelly 21,629 2,893 3,792 14,944 Douglas MacArthur 2,243,364 13,714 80,250 2,149,401 Francis C. Hammond 3,665,734 94, ,218 3,452,556 George Mason 4,718, ,738 1,148,931 3,374,949 George Washington 2,363,848 14, ,605 1,970,052 James K. Polk 2,185,326 88, ,642 1,853,510 Jefferson-Houston 40,134,020 4,172,139 34,268,336 1,693,546 John Adams 354,859 9, , ,503 Lyles Crouch 203, ,043 Matthew Maury 680,473 11,476 66, ,510 Mount Vernon 217,865 9,591 3, ,985 Patrick Henry 1,663,650 12,454 36,662 1,614,534 Samuel Tucker 91, ,948 TC Williams: King St Campus 288, ,979 17, ,238 TC Williams: Minnie Howard 3,456,072 6,714 53,029 3,396,329 William Ramsay 1,484,434 6,005 18,345 1,460,084 Grand Total 72,245,986 6,540,766 37,825,188 27,880,033 Page 25 of 30

27 ACPS System-wide School Buses and Vehicles Transportation Facility Rowing Facility Charles Barrett Cora Kelly Douglas MacArthur Francis C. Hammond George Mason George Washington James K. Polk Jefferson-Houston John Adams Lyles-Crouch Matthew Maury Mount Vernon Patrick Henry Samuel W. Tucker T.C. Williams: King St William Ramsay Budget to Actual Spent-to-Date Comparison (Excludes Jefferson-Houston New School Construction): 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000, ,000 - Current Budget Obligations Total Expenditure Budget to Actual Spent-to-Date Comparison for Jefferson-Houston only: ACPS Title Current Budget Total Expenditure Open Pos & Outstanding Invoices Budget Jefferson-Houston (New School Construction Only) 40,134,020 4,172,139 34,268,336 1,693,546 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 Current Budget Obligations Total Expenditure 15,000,000 10,000,000 5,000,000 - Jefferson-Houston (New School Construction Only) Page 26 of 30

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