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TAHOE CITY PUBLIC UTILITY DISTRICT MEMORANDUM TO: FROM: Board of Directors Parks and Recreation Committee Valli Murnane Director of Parks & Recreation DATE: January 9, 2018 SUBJ: Assistant Parks and

Due to the growth in the number of facilities under management, maintenance of the expected levels of service at facilities, rehabilitation of aging facilities, increased winter trail snow clearing,

1 TAHOE CITY PUBLIC UTILITY DISTRICT MEMORANDUM TO: FROM: Board of Directors Parks and Recreation Committee Valli Murnane Director of Parks & Recreation DATE: January 9, 2018 SUBJ: Assistant Parks and Facilities Superintendent Position RECOMMENDATION: Information only. BACKGROUND: In October 2017, staff proposed the addition of the newly created Parks and Facilities Superintendent position. Due to the growth in the number of facilities under management, maintenance of the expected levels of service at facilities, rehabilitation of aging facilities, increased winter trail snow clearing, and assuming operation of the Tahoe City Golf Course and Winter Sports Park, staff recognized the need for this new position. At the October 6 th Special Board Meeting, the Board of Directors directed staff to incorporate the proposed staffing recommendation in the 2018 Operating Budget. SUMMARY/IMPACT: The annual base salary for this position is $73,902 - $96,075 and falls within the 131 Range Scale Estimated Hiring Timeline: Publish Position 1/10/2018 Deadline to Apply 2/2/2018 Candidate Selections - 2/5-2/6/2018 Interviews 3/20-3/21/2018 Start Date 4/16/2018 ATTACHMENTS: Parks and Facilities Assistant Superintendent Job Description Parks and Facilities Assistant Superintendent Brochure Management, Supervisory and Professional Salary Range Chart REVIEW TRACKING: Submitted By: Valli Murnane Director of Parks & Recreation Approved By: Sean Barclay General Manager

TAHOE CITY PUBLIC UTILITY DISTRICT Job Description Job Title: Parks and Facilities Assistant Superintendent Department: Parks and Recreation Supervised By: Parks and Facilities Superintendent FLSA

2 TAHOE CITY PUBLIC UTILITY DISTRICT Job Description Job Title: Parks and Facilities Assistant Superintendent Department: Parks and Recreation Supervised By: Parks and Facilities Superintendent FLSA Status: Exempt Revised as of: January 2018 JOB SUMMARY To assist in the planning, organization, supervision and coordination of the activities of the Parks and Facilities Division within the Parks and Recreation Department, including resource management and parks and facility maintenance; to coordinate division activities with other divisions and departments; and to provide highly complex staff assistance to the Parks and Facilities Superintendent. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Parks and Facilities Superintendent. Exercises direct supervision over assigned senior, lead, part time and seasonal personnel. ESSENTIAL FUNCTIONS The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Organize and direct Parks and Facilities Division activities including operation, repair and maintenance of park structures, equipment, buildings, trails, campsites, public boat launch, athletic fields and courts, and other park facilities. Direct, oversee and participate in the development of the division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures, using maintenance management software. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the division. Assist in development and implementation of division goals, objectives, policies and procedures. Assist in preparation of the parks and facilities budgets; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget. Requisition of materials and supplies for the operation and maintenance of parks and facilities. Develop and implement procedures for addressing park and facility area problems. Oversee dissemination of and compliance with park programs and policies. Establish and oversee programs of safety and security for assigned parks and facilities. Parks and Facilities Assistant Superintendent Page 1 of 3 T:\District Working\Administration\2 - Board of Directors\2 - Board & Committee Packets\2018\P&R\ \VM - Parks and Facilities Assistant Superintendent JD.docx

3 Research and prepare plans and recommendations for improvements and development of parks and facilities. Research and prepare technical and administrative reports; prepare written correspondence. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Assist in the implementation of parks and facility capital projects. Remain available for emergency call back. Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities. Establish and maintain effective working relationships with co-workers and all others contacted in the performance of assigned duties. Utilize appropriate safety procedures and practices for assigned duties. Work safely and cooperatively with others. ADDITIONAL DUTIES AND RESPONSIBILITIES Provide backup to staff within the Parks & Facilities Division as assigned. Provide assistance to staff within the Recreation Division s special events and recreation programs. Perform all other duties as assigned. EMPLOYMENT STANDARDS 1. Knowledge of: Principles and practices of park and facility management, grounds maintenance, construction and park operations management. Principles, practices and techniques of construction trades in order to coordinate parks and facilities projects. Principles and practices of project management. Project management and maintenance management software. Public sector bidding and contracting. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, State and Federal rules, regulations and laws. Inventory management of materials required for construction projects and daily maintenance. Procedures for procurement of equipment and supplies. Principles and practices of supervision, training and personnel management. Budgeting procedures and techniques. Modern office practices, methods and computer equipment. Safe work practices. Principles and practices of customer service. 2. Ability to: Organize and direct Parks and Facilities Division operations. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve division related issues; remember various rules and procedures; and explain and interpret policy. Assist in the implementation of recreation programs and/or special events. Parks and Facilities Assistant Superintendent Page 2 of 3 T:\District Working\Administration\2 - Board of Directors\2 - Board & Committee Packets\2018\P&R\ \VM - Parks and Facilities Assistant Superintendent JD.docx

4 On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and communicate through written means; and lift or carry weights of 75 pounds or less. Gain cooperation through discussion and persuasion. Interpret and apply District and department policies, procedures, rules and regulations. Supervise, train and evaluate personnel. Operate and use modern office equipment including computers and applicable software. Establish, maintain and foster positive working relationships with those contacted in the course of work. Work long and irregular hours. Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation. Communicate clearly and concisely, both orally and in writing. EDUCATION AND TRAINING REQUIREMENTS 1. Education and Experience Requirements: Any combination of education and experience which would likely provide the necessary knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Experience: Equivalent to a Bachelor s degree from an accredited college or university with major course work in park management, resource management, construction landscape management or a closely related field. Five (5) years of increasingly responsible experience in the field of parks and facility maintenance and operations; and/or in the field of construction management, including trade skills; and including two years of supervisory responsibility. 2. Certification & Licensing Requirements: Possession of appropriate and valid driver s license and driving record that complies with District policy. Possession of a valid Qualified Applicators License issued by the California State Department of Pesticide Regulation or ability to obtain within one year of employment. WORKING CONDITIONS Work is performed in both a typical temperature controlled office environment subject to typical office noise and conditions, and in an outdoor field environment subject to hot and cold temperatures, inclement weather, and exposure to noise. Position requires working beyond normal business hours, attendance at evening meetings and/or weekend work and the ability to travel. (See detailed Job Analysis for a more complete list of physical and mental requirements.) Reviewed by: Classified by: Approved by: Date: Date: Date: Parks and Facilities Assistant Superintendent Page 3 of 3 T:\District Working\Administration\2 - Board of Directors\2 - Board & Committee Packets\2018\P&R\ \VM - Parks and Facilities Assistant Superintendent JD.docx

5 Tahoe City Public Utility District Parks and Facilities Assistant Superintendent $73,902 $96,075 Annual Base Salary Superb Quality of Life Exceptional Community Supportive Staff

6 THE COMMUNITY World renowned for its pristine environment and outstanding recreation, the Tahoe Basin is a wonderful place to live, work and play! The crystal clear waters are extraordinarily blue and set like a jewel in the mountains. It is truly a one-of-a-kind environment that offers something for everyone. There is no other place like it on earth. The small-town atmosphere provides a safe respite from big city living. At an altitude of 6,200 feet, Tahoe offers clean air and water, and an outstanding quality of life. Superb recreation lies just outside your door with; internationally recognized downhill and cross-country ski areas, water sports of all types, golf, hiking, and biking opportunities for every ability. Few mountain environments lie in such close proximity to the opportunities and services of major metropolitan areas. Lake Tahoe is approximately 200 miles northeast of the San Francisco Bay Area, 100 miles northeast of Sacramento, and 45 miles southwest of Reno, Nevada. THE DISTRICT Tahoe City Public Utility District (TCPUD) is nestled along 31 miles of the North and West Shores of Lake Tahoe. While primarily located within Placer County, the District s southern boundary also extends into El Dorado County, California. Founded in 1938, TCPUD is an independent special district that provides water, sewer, and parks and recreation services to a community of approximately 5,000 full-time residents, 20,000 part-time residents, and many millions of visitors. The TCPUD operates numerous park facilities including beaches, bike trails, ball fields, boat ramp, campground, golf course, winter sports park and parklands. Recreation services span every age group from toddlers to seniors with classes, sports leagues, day camp, afterschool programs, sailing, swimming, and music in the park. The TCPUD also maintains and rents numerous community buildings. A five member elected Board governs the TCPUD. Operations are supported by 46 full time staff and approximately 40 seasonal staff. The 2018 annual operating budget is $12 million and capital budgets are an additional $18.4 million. The Department s 2018 budgets are $4.3 million operating and $5.2 million capital. TCPUD works closely with the numerous planning and regulatory agencies within the Tahoe Basin. We are honored to have earned an exceptional reputation for protection of the environment, effective implementation of projects, strong maintenance practices, and responsive service to residents and visitors of the community. MISSION STATEMENT Our mission is to serve the people, our community, and its environment. It is our responsibility to provide safe and reliable water and sewer service for the protection of public health, and parks and recreation services to enhance quality of life. TCPUD Strategic Initiatives are: Provide exceptional District management and governance Ensure safe and sustainable water and sewer services for all District taxpayers Provide sustainable, customer responsive recreation and leisure opportunities Maintain a high performing team of professional staff Protect and improve District infrastructure Ensure the District s long-term financial sustainability Maintain proactive leadership with community and agency partners TCPUD PRIORITIES Exceptional management and fiscally sound practices have kept the TCPUD in a solid financial position to continue pursuing community objectives. Current priorities include: Providing state of the art water and sewer infrastructure Expanding public park facilities and recreation programs to enhance the quality of life in our community Improvement and maintenance of the largest bicycle trail network in the region Public education for water conservation and environmental stewardship

7 EMPLOYEE CORE VALUES Service We extend our passion for service to all we encounter, and consider the following as our customers ; rate payers, fellow team members, contractors, Board of Directors, agencies, taxpayers, visitors, and the entire community we serve. Professionalism We are a team of professionals that take pride in always doing what is right. We value our role as financial stewards and are dedicated to serving our community in the most efficient, effective, and safe manner. Teamwork We put team success first and work to promote cooperation and commitment within the District to fulfill our mission and serve our community. We believe that together we achieve more. Initiative We are committed to the pursuit of excellence and believe that innovation, learning, and growth are critical to that pursuit. We all act like owners and take personal responsibility for the District s success. Communication We value relationships in all areas and believe that communication is fundamental to the success of our team, our customers, and our community. THE POSITION This is a supervisory position within the Parks and Recreation Department. Receiving general direction from the Parks and Facilities Superintendent, the Parks and Facilities Assistant Superintendent will assist in the planning, organization, supervision and coordination of the activities of the Parks and Facilities Division, including resource management and parks and facility maintenance. This position exercises direct supervision over assigned senior, lead, part time and seasonal personnel. IDEAL CANDIDATE The Ideal Candidate will: Have experience with project management and maintenance management software Be detail oriented Enjoy working with others and share the District s commitment to public service and community Deftly handle multiple projects Be flexible, patient and collaborative Maintain a positive attitude while working as a valuable team player Hold themselves to the highest standards of personal and professional responsibility KNOWLEDGE OF Principles and practices of park and facility management, grounds maintenance, construction and park operations management Principles, practices and techniques of construction trades in order to coordinate parks and facilities projects Principles and practices of project management Public sector bidding and contracting Principles and practices of leadership, motivation, team building and conflict resolution Principles and practices of supervision, training and personnel management ABILITY TO EDUCATION/CERTIFICATION Organize and direct Parks and Facilities Division operations Analyze budget and technical reports and interpret and evaluate staff reports Observe performance and evaluate staff Assist in the implementation of recreation programs and/or special events Any combination of education and experience which would likely provide the necessary knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities is: Bachelor s degree with major course work in park management, resource management, construction landscape management or closely related field Five years increasingly responsible experience in the field of parks and facility maintenance and operations; and/or in the field of construction management, including trade skills; and including two years of supervisory responsibility

COMPENSATION AND BENEFITS Tahoe City Public Utility District is proud to offer a competitive salary and benefit package, including: Retirement: CalPERS 2.0% @ 62 PEPRA formula or 2.

8 COMPENSATION AND BENEFITS Tahoe City Public Utility District is proud to offer a competitive salary and benefit package, including: Retirement: CalPERS 62 PEPRA formula or 55 Classic formula. Five year vesting required. Deferred Compensation: Voluntary 457 program available with the District depositing an amount equal to.69% to 2.0% of regular pay. Health Insurance: Health, dental, and vision insurance are provided for employee and dependents with premiums paid by the District. Insurance deferral available for comparable outside insurance. Flexible Spending Account: District-funded cafeteria plan based on number of dependents with ability to add pre-tax employee deductions for reimbursement of Heath Care and/or Dependent Daycare expenses. General Leave: Accrual at the rate of 20 days per year with increases based on years of service. Cap is 360 hours. Holidays: 12 paid holidays annually. Sick Leave: Accrual at the rate of eight days per year with decrease based on years of service. Family Critical Injury, Illness and Death Leave: Pays up to five days per calendar year. Military Leave: In compliance with Military and Veteran s Code, Section 395 et. seq. Group Term Life Insurance: Paid by District. Voluntary supplemental life insurance offered at employee s expense. Long- and short-term Disability Insurance. Employee Assistance Program (EAP): For the employee and dependents. Safe Work Program: Eligible employees receive eight hours general leave for each six-month period with no reportable injuries or at fault vehicle accidents. In addition, a $2, safety pool is distributed at year end for employees with no reportable injuries or at fault vehicle accidents in a 12- month period. Longevity Awards: Based on years of service. Longevity Pay: Salary increase at the completion of 15 years of cumulative service with the District. Post-Retirement Medical Benefits: Based on hire date and years of service. SELECTION PROCESS To be considered for this exciting opportunity, please submit a cover letter, resume and application including three personal or professional references who have firsthand knowledge of your character and general ability by 4:00 pm, Friday, February 2, 2018 The Application Form can be found on our website at Following the closing date resumes and applications will be screened relative to the criteria outlined in this brochure and job description. Candidates with the most relevant experience and qualifications will be invited to second round questionnaire, interview (tentatively scheduled for 3/20-21/18) and/or technical testing. For more information contact Michelle Martland, Human Resources Administrator, (530) or mmartland@tcpud.org.

9 TAHOE CITY PUBLIC UTILITY DISTRICT MANAGEMENT, SUPERVISORY AND PROFESSIONAL SALARY RANGES - EFFECTIVE JANUARY 1, HOURLY MONTHLY HOURLY MONTHLY RANGE POSITION MIN MAX MIN MAX RANGE MIN MAX MIN MAX SPREAD General Manager ~ $78.47 $ $13, $17, $80.35 $ $13, $18, % District Engineer/Assistant General Manager ^ $66.92 $86.99 $11, $15, $68.52 $89.08 $11, $15, % Chief Financial Officer ~ $59.39 $77.20 $10, $13, $60.81 $79.06 $10, $13, % Director of Utilities * $59.39 $77.20 $10, $13, $60.81 $79.06 $10, $13, % Director of Support Services ^ $55.39 $72.01 $9, $12, $56.72 $73.74 $9, $12, % Director of Parks and Recreation * $50.65 $65.84 $8, $11, $51.86 $67.42 $8, $11, % Utilities Superintendent * $49.16 $63.90 $8, $11, $50.34 $65.44 $8, $11, % Senior Civil Engineer ^ $48.19 $62.64 $8, $10, $49.34 $64.15 $8, $11, % Associate Civil Engineer ^ $43.62 $56.71 $7, $9, $44.67 $58.07 $7, $10, % Human Resources Administrator ~ $42.34 $55.04 $7, $9, $43.36 $56.36 $7, $9, % Senior Management Analyst ~ $41.92 $54.50 $7, $9, $42.93 $55.81 $7, $9, % Technical Services Supervisor ^ $38.33 $49.83 $6, $8, $39.25 $51.03 $6, $8, % Parks and Facilities Superintendent * $38.33 $49.83 $6, $8, $39.25 $51.03 $6, $8, % Senior Accountant ~ $35.05 $45.56 $6, $7, $35.89 $46.65 $6, $8, % Recreation Superintendent * $34.70 $45.11 $6, $7, $35.53 $46.19 $6, $8, % Golf Course Manager * $34.70 $45.11 $6, $7, $35.53 $46.19 $6, $8, % Parks and Facilities Assistant Superintendent * ADDED 1/1/ $35.53 $46.19 $6, $8, % Management Analyst ~ $34.36 $44.66 $5, $7, $35.18 $45.74 $6, $7, % Executive Assistant ~ $33.35 $43.35 $5, $7, $34.15 $44.39 $5, $7, % Accountant II ~ $30.19 $39.24 $5, $6, $30.91 $40.19 $5, $6, % Accountant I ~ $26.79 $34.83 $4, $6, $27.43 $35.66 $4, $6, % 2018 COLA: 2.40% Annual Uniform Allowance: ~ $ ^ $ * $ Longevity Pay > 15 yrs of service: 2.50% District Accountant, District Treasurer, and District Clerk are Board Appointed positions compensated at $100/year. Last Updated 12/27/2017

Senior Human Resources Analyst

CITY OF MORGAN HILL invites applications for the position of: Senior Human Resources Analyst SALARY: OPENING DATE: 01/25/2018 CLOSING DATE: DESCRIPTION: $42.54 - $55.91 Hourly $7,374.00 - $9,691.00 Monthly