Following receipt of satisfactory references the successful candidate will be able to start work soon after receiving their offer of employment.

Transcription

1 Job Vacancy Assistant Administrator (part-time) Salary: 7,407 per annum ( 17,900- FT) + 6% pension contribution Location: ublin Reporting to: Ireland Manager Meningitis Research Foundation: We are a leading Irish, UK and international charity that aims to improve the prevention, diagnosis and treatment of meningitis and septicaemia. It is an exciting time for the charity as we expand our reach and impact to meeting the challenges of meningitis and septicaemia wherever they exist in the world. The candidate: We are seeking a responsible person to provide administrative support for the ublin office. You will be approachable and personable, dealing with general reception duties. You will be a multi-tasker, able to assist in daily office needs and the charity s general administrative activities. The application process: The closing date for completed applications by is Sunday 21st January Interviews will take place on Monday 29th January If you would like to discuss the role further please contact our Ireland Manager, Monika Marchlewicz via monikam@meningitis.org. Following receipt of satisfactory references the successful candidate will be able to start work soon after receiving their offer of employment. The job pack includes: Background information Job description Person specification Overview of terms & conditions Application form qual opportunities monitoring form Please return application and equal opportunities forms via to laurah@meningitis.org. Please be advised that CVs alone will not be considered. Assist-Admin /5

2 About Meningitis Research Foundation At Meningitis Research Foundation (MRF) we are driven by the call of people who have experienced the devastating effects of meningitis and septicaemia. The call is simple but powerful, to ensure no other family has to go through what we have. Our vision is of a world free from meningitis and septicaemia. A world where effective vaccinations can protect everyone. A world where people who do get the diseases get the most effective diagnosis and treatments possible. A world where people affected and their families have the best support and information. We link people with research, policy and practice. We do this by funding research into effective vaccines, diagnostics and treatments. We share results of the research with the public, health care professionals and research networks to raise awareness of what they can do to increase personal, family and community protection, optimise treatments and strengthen health systems. We provide direct support to people and families affected. We believe that working in partnership the knowledge, experience, skills and finance available from the private sector are essential to achieving long term and sustainable impacts. We fundraise, inform and educate. Over 25 years we have played an instrumental role in helping to reduce death and disability from meningitis and septicaemia wherever it exists. To achieve this our incredible supporters have enabled us to fund research in the UK, urope, North and South America, Sub-Saharan Africa, and Australasia. With a drive to continue ongoing work in the UK and Ireland whilst growing our international presence significantly, we are about to embark on a new phase of development for the charity. We believe there has never been a more exciting time to join our 40 strong team at offices in Bristol, dinburgh, Belfast and ublin. We value imagination, effectiveness and productivity in our work and provide an encouraging environment for enthusiastic, dedicated professionals to grow. We reward with good working conditions, competitive salaries and terms and conditions, respect and equal opportunities. Assist-Admin /5

3 Job escription Assistant Administrator (part-time) Context This post is based in our ublin office and is part of the admin team. You will work across teams helping MRF with general administrative activities. You will join a small and close-knit team that is committed to the charity and to constant improvement of the work we do. Purpose To provide administrative support for all aspects of ROI work programme. Reports to Ireland Manager who is responsible for teams in ublin and Belfast. Responsibilities Key tasks Opening and distributing incoming mail with another staff member. Franking and posting outgoing mail, including responsibility of dispatching fundraising and awareness literature. Inputting and retrieving computer data, including maintaining member and supporter records. Updating forms, information sheets and sending correspondence as required. Reception duties and responding to telephone queries and basic helpline calls. Managing and promoting collection boxes and assisting to sell our branded items. Maintaining office equipment and supplies, filing and photocopying. Managing and ordering office stationery within budget. General office cleaning duties. General, personal & developmental To keep abreast of best practice and statutory requirements for the role. To keep abreast of MRF s research programme and of current developments in the field of meningitis and septicaemia. To take responsibility for own development and training needs, in consultation with the Line Manager. To contribute to the overall development of the charity through establishing positive working relationships and effective lines of communication with colleagues, partners and other stakeholders. To carry out other duties as reasonably required by the Line Manager/Chief xecutive and/or Board of Trustees. Assist-Admin /5

4 Person Specification ssential or esirable Training, xperience and Qualifications Knowledge and Skills General Minimum 6 month experience (in paid or unpaid capacity) in office environment Word processing and excel proficiency, retrieving and inputting data xperience of developing and maintaining office records and administration systems Familiarity of handling money xperience of working with volunteers Good oral and written communication skills Able to work successfully as part of a team Knowledge dealing with office equipment, basic knowledge of equipment maintenance Able to juggle several tasks or projects at one time and prioritise workload Self-motivated Able to work to deadlines and under pressure Able to relate to a wide range of people Knowledge of coordinating large mailings Able to work occasional unsocial hours and a willingness to travel, occasionally overnight Full driving licence & access to vehicle Assist-Admin /5

5 Terms and Conditions - ssentials Location Your normal place of work will be Gardiner House, Lower Gardiner Street, ublin 1, with occasional work elsewhere including the UK and Republic of Ireland and potentially further afield depending on the post held. Salary 7, % employers pension contribution. Paid in arrears on or around 25th of each month. Hours of Work 15 hours between 2:00pm to 5:00pm Monday to Friday. Occasional unsociable hours. Annual Leave 24.5 days + statutory & public holidays (pro rata). The charity s holiday year runs from 1 April to 31 March. Assist-Admin /5