Job Vacancy. Head of Finance and Administration. The job pack includes: Salary: 45, % pension contribution.

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1 Job Vacancy Head of Finance and Administration Salary: 45, % pension contribution Location: Bristol Reporting to: Chief xecutive Meningitis Research Foundation: We are a leading UK, Irish and international charity that aims to improve the prevention, diagnosis and treatment of meningitis and septicaemia. It is an exciting time for the charity as we expand our reach and impact to meeting the challenges of meningitis and septicaemia wherever they exist in the world. The candidate: We are seeking a qualified accountant who will help the organisation run its finances and administrative functions effectively and efficiently to maximise our impact. The suitable individual will be a fast learner, able to adapt to an emerging strategic environment at speed, and at the same time bring great attention to detail. This will be aligned with a positive attitude to challenges in keeping with the charity values. The application process: The closing date for completed applications by is Friday 20 th April 2018 Interviews will be held on Thursday 26 th April. If you have any questions or would like to discuss the role further please contact Vinny Smith via , vinnys@meningitis.org. Following receipt of satisfactory references the successful candidate will be able to start work as soon as possible after receiving their offer of employment. The job pack includes: Background information Job description Person specification Overview of terms & conditions Application and equal opportunities monitoring form Please return application and equal opportunities forms via to laurah@meningitis.org or post to Laura Hardidge at Meningitis Research Foundation, Newminster House, Baldwin Street, Bristol, BS1 1LT. Please be advised that CVs alone will not be considered. Head-Finance-Admin /6

2 About Meningitis Research Foundation Meningitis Research Foundation is a leading UK and international charity working to defeat meningitis wherever it exists. Meningitis and sepsis are together the second biggest infectious killer of children under the age of 5 globally. It strikes quickly and can affect anyone of any age. We are driven by the call of people who have experienced the devastating effects in their lives. Their demand is simple and powerful - to ensure no other family has to go through what we have. Our vision is of a world free from meningitis and septicaemia. A world where effective vaccinations can protect everyone. A world where people who do get the diseases get the most effective diagnosis and treatments possible. A world where people affected and their families have the best support and information. To achieve this we bring together people and expertise, linking patient experience, research, policy and practice. We do this by supporting research into effective vaccines, diagnostics and treatments. We share results of the research with the public, health care professionals and research networks to raise awareness of what they can do to increase personal, family and community protection, optimise treatments and strengthen health systems. We provide direct support to people and families affected. We believe that working in partnership the knowledge, experience, skills and finance available from the private sector are essential to achieving long term and sustainable impacts. We fundraise, inform and educate. Over nearly 30 years we have played an instrumental role in helping to reduce death and disability from meningitis and septicaemia wherever it exists. To achieve this our incredible supporters have enabled us to fund research in the UK, urope, North and South America, Sub-Saharan Africa, and Australasia. With a drive to continue ongoing work in the UK and Ireland whilst growing our international presence significantly, we are about to embark on a new phase of development for the charity. We believe there has never been a more exciting time to join our 40 strong team at offices in Bristol, dinburgh, Belfast and ublin. We value imagination, effectiveness and productivity in our work and provide an encouraging environment for enthusiastic, dedicated professionals to grow. We reward with good working conditions, competitive salaries and terms and conditions, respect and equal opportunities Head-Finance-Admin /6

3 Job escription - Head of Finance & Administration Context We are about to enter the second year of our 3-year strategy running to 2030 and our operations are consequently becoming more exciting, international and complex than before. This trend is likely to continue and pick up speed in future if we are successful in delivering our strategy. We have therefore taken the decision to appoint a qualified management accountant with charity experience to lead our work on finance and administration to bring in expertise and experience we will need to scale our work in future around the world. Purpose To lead and oversee all aspects of MRF s Finance and Administration. Reports to Chief xecutive as part of the senior management team of the organisation. Responsibilities Lead the development and implementation of the charity finance, office, IT and HR strategies aligned to the overall organisational strategy. Finance Regulate all financial systems and processes at the charity so they are fit for purpose and establish an ongoing process of continuous improvement. In particular, ensure management accounts are accurately produced on time each month; the charity can accurately report on and reforecast its financial position (P&L and cash); the charity has a simple dashboard for reporting financial performance; and the charity annual accounts are written in an accurate and timely manner in accordance with SORP through a professional audit process. HR nsure charity contracts and policies are clearly written in plain nglish, meet all regulatory requirements, and support the ongoing development of a modern, progressive charity through the attraction, retention and development of high quality staff and volunteers. IT nsure that IT provision supports the charity strategic goals using external support and expertise as required. Offices nsure all operating locations have suitable processes and procedures for the legal and timely management of charity operations and finances. Oversee the annual budget and operating plan process for the charity and create suitable budgets and plans for the finance and administration function. Head-Finance-Admin /6

4 Trustee/Board relationship management Prepare and oversee the annual audit; Trustee meeting/s and sub-committee administration; all legal and regulatory filing and compliance (e.g. Gambling Commission, Charity Commission). Commercial agreements and contracts Maintain a register and manage all key external contracts and to ensure they are compliant with sound regulatory practice and finance management. People Support and develop a high-performing finance and administration function. Head-Finance-Admin /6

5 Person Specification ssential or esirable Training, xperience and Qualifications Knowledge and Skills Personal Attributes General Qualified management accountant (CIMA level or higher) 2:1 degree or above in finance or related subject Charity/not-for-profit sector diverse income stream finance oversight; international grants, trusts, foundations, voluntary income (individual giving, events, JustGiving) > 5million turnover finance management Fully conversant with, and ability to personally use, SAG or equivalent accounting software to run the finances of the charity and produce management accounts International currency management and transactions Human resources oversight Leading a team of 5 or more people Creation and maintenance of dashboard performance reporting for use by senior management Office management & administration, including IT and outsourced IT management Board/Trustee finance information reporting and presentations Ability to establish and maintain good working relationships with people from a wide range of backgrounds and seniority and to communicate at their level Microsoft Office packages including Outlook, Word, xcel or similar Ability to quickly master new complex information and ideas, and make these accessible to others Attention to detail Reliable and consistent Creative and willing to be accountable for trying new ideas A role model to colleagues Maturity and professionalism Ambitious, with a desire for constant improvement Sensitivity, diplomacy and empathy Able to work occasional unsocial hours and a willingness to travel, occasionally overnight Full driving licence Head-Finance-Admin /6

6 Terms and Conditions - ssentials Location Your normal place of work will be Newminster House, Baldwin Street, Bristol, BS1 1LT with occasional work elsewhere including the UK and Republic of Ireland and potentially further afield depending on the post held. Salary 45,000 gross including 1% employee pension contribution + 6% employer pension contribution. Paid in arrears on or around 25th of each month. Benefits mployee assistance programme in place with free access to confidential, professional legal and health advice Core hour policy: 10.00am -3.00pm with ability to request flexible working around these hours Home working: where appropriate staff can split time between the office and home as agreed with their line manager Childcare voucher scheme Cycle to work scheme Hours of Work hours Monday to Friday. Occasional unsociable hours. Annual Leave 29.5 days + statutory & public holidays. The Charity s holiday year runs from 1 April to 31 March. Head-Finance-Admin /6