SAVE THE CHILDREN PHILIPPINES COUNTRY OFFICE

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1 JOB TITLE: Senior Program Manager for Sida CSO WORK UNIT: Sida CSO Project Team/Operations LOCATION: Makati JOB GRADE: 3 POST TYPE: Fixed Term CHILD SAFEGUARDING: Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff. ROLE PURPOSE: The Program Manager will be responsible for the implementation of the Sida CSO Appropriations (Sida CSO) Project, which covers both the Philippines Child Protection (CP) and Child Rights Governance (CRG) Programs and the Regional CRG Program. The Project entails working in partnership with government agencies and inter-agency /bodies, United Nations (UN) and ASEAN entities, civil society organizations and children/children s groups to (1) ensure the protection of children from all forms of abuse, exploitation and violence including physical and humiliating punishment through a stronger child protection legal framework and systems (Child Protection Component); (2) strengthen government accountability and commitment to children s rights (Child Rights Governance Component) ; and (3) build civil society capacity through effective organizational capacity development (OCD) and capacity building interventions (OCD Component). The post ensures that the different components of the Sida CSO Project are implemented in an integrated and coordinated way, and consistent with the Country Strategy. S/he is responsible for the successful implementation of planned activities, the achievement of quality deliverables within the targeted timeframe and budget. S/he is also responsible for ensuring that the technical inputs and support are provided to the project team, to Sida CSO staff in program offices and to partner CSOs and child-led groups in all project sites. With the support of the Directors for Operations, PDQ Directors, Managers and relevant Technical Advisors, s/he is responsible for the review and refinement of strategies over the project cycle; identifying and resolving project issues; and using tools that will help measure project success. SCOPE OF ROLE: Reports to: Director for Operations Coordinates with: Luzon Program Office (LPO) Senior Manager; Program Managers for Eastern Visayas Program Office (EVPO) and Western Visayas Program Office (WVPO); Mindanao Senior Manager, Partnership Coordinator for Mindanao, CRG Director, CRG Adviser and Program Officer, CP Adviser, Senior MEAL Manager, MEAL Officers at the national office (NO) and in program offices, NO Management Information Systems (MIS) Administrator, Partnership Advisor, Partnership and Capacity Building (PCB) Officer, Awards Manager, Awards Officer and Coordinator, Finance Director/Managers and Assistants at NO; Finance Officers in program offices Staff reporting to this post: Direct: Manager for Sida Child Protection Component; Manager for Sida Child Rights Governance Component; Sida Project Coordinator for Visayas; MEAL Officer (proposed) Indirect: Partnership Coordinator for Mindanao, NO Finance Officer and Assistant for Sida Partnership Budget Responsibilities: Manages the budget portfolio of the Sida CSO Appropriations Award. This includes budget planning and reforecasting, regular budget monitoring and review; maintaining budget variance of the project at < 5%; and reviewing and monitoring sub-award partners budgets

2 Other Reporting and Coordination Responsibilities: Communications Unit, HR unit, Logistics Unit KEY AREAS OF ACCOUNTABILITY: Programming/Program Implementation 1. Oversees the management of project operations ensuring timely and quality implementation of activities and utilization and/or disbursement of funds according to the approved plan and allocated budget; 2. Ensures that the program implementation aligns with Save the Children s core programming principles and frameworks, e.g. Child Rights Programming including children s participation, and gender equality; 3. Cultivates a culture of quality within the Sida Team and partners by leading the promotion and consistent use of the relevant thematic and cross-thematic Quality Benchmarks in strategic points in project operations including in partners projects; 4. Leads the development, implementation and monitoring of the detailed implementation plan; 5. Oversees the preparation, review and monitoring of project budgets including monthly review and analysis of the BVA reports and budget reforecasts; 6. Leads the review and revision of project strategies; 7. Identifies and mitigates project risks and tracks and resolves project issues; 8. Ensures efficient management and safekeeping of all project documents; 9. Establishes systems and mechanisms to ensure the smooth implementation and delivery of results. Partnership Management and Organizational Capacity Development 1. Provides oversight to partnership management and sub-award management, including the development and implementation of OCD and TA plans with partners; 2. Leads the design and organizing of the annual partners meeting and other partnership forums or gatherings in relation to the project in coordination with relevant SC staff and partners; 3. Provides oversight to partner scoping, assessment and evaluation processes in coordination with partner managers at the national and program office levels; 4. Contributes to the generation of knowledge on Partnership Management and OCD by identifying emerging good practices and approaches that are working and not working, including approaches that address the latter. Awards and Donor Management 1. Ensures compliance to donor requirements including audit requirements and meeting the 70% threshold of the budget going to partners, and audit requirements ; 2. Ensures clear communication of donor requirements and other project related information anf updates to the project team, concerned program offices and partners 3. Represents Save the Children Philippines and the Sida Team in regular project meetings and discussions with Save the Children Sweden (SCS) and Sida, in coordination with the Awards Manager 4. Organizes and oversees donor and SCS country visits 5. Leads the preparation and submission of the Project Annual Report, Audit reports and other reports required by the donor and SCS 6. Ensures that all relevant project and sub-award documents are submitted to Awards for posting in the Awards Management System Monitoring, Evaluation, Accountability, Learning and Documentation 1. Promotes a culture of learning within the Sida Team and among partners by leading the generation of evidence and knowledge based on program implementation, assessments and reviews, and by conceptualizing research studies in coordination with PDQ; 2. Leads the development, implementation and monitoring of the project MEAL plan including the

3 design and conduct of baseline studies, midterm assessments and evaluation studies, ensuring that these align with SC s MEAL framework and the relevant Program KPIs; 3. Supports the MEAL Officer in ensuring that MEAL activities are conducted in a timely manner and relevant findings and results are utilized to enhance program design and implementation; 4. Leads the development of tools needed for the effective and efficient implementation of the project; 5. Leads the analysis and consolidation of progress and outcomes in achieving the project objectives and results, and the generation of recommendations and lessons learned for program development and advocacy; 6. Leads the annual planning, midyear and annual reviews and preparation of donor progress reports including monthly and quarterly operations reports, Program KPI quarterly updates and annual reports; 7. Consolidates inputs to the Country Annual Plan, Country Strategic Plan and Country Annual Reports from project progress and results; 8. Ensures that accountability mechanisms are set up within the project team and within partner organizations, and monitors the functioning of these mechanisms; 10. Ensures the participation and sharing of information for all project stakeholders; 11. Ensures that feedback and comments are entered into the Accountability Database Action Plan Tracker (ADAPT) system and responded to and resolved in a timely manner; and ensures that relevant feedback from children, families, communities and partners are utilized to inform project design, strategies and activities. Staff Management 1. Effectively leads and manages the performance of direct reports, ensuring that they fulfill their performance plans, support the development and implementation of quality programs for children, and contribute to the achievement of the country office s goals and objectives; 2. Conducts regular team meetings for purposes of program / financial review and planning and to ensure steady progress towards the achievement of the project results; Makes use of metrics to track the project s and team s performance 3. Implements performance management processes (i.e. performance plans, midyear conversations and yearend reviews) and ensures that these are conducted in a timely manner; 4. Complies with all relevant human resources policies and procedures; 5. Builds and supports a high performing team through appropriate supervision, training, coaching, mentoring and team building. SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: Accepts responsibility for own actions Appropriately balances needs and desires with available resources and constraints Holds self and others accountable for making principled decisions Makes critical and timely decisions in difficult or ambiguous situations Perseveres through various working conditions to complete tasks and projects Protects and uses resources and assets in the performance of work Systematically complies with administrative controls over funds, contracts and procurements Takes personal responsibility for the success of work assignments, programs/projects Takes charge of a group when it is necessary to facilitate change, overcome an impasse, face issues, or ensure that decisions are made Ambition Creates opportunities or minimizes potential problems by anticipating and preparing for these in advance

4 Exhibits a strong sense of urgency about solving problems and accomplishing work Identifies and pursues areas for development and training that will enhance job performance Maintains commitment to goals, in the face of obstacles and frustrations Presents a positive approach in dealing with requests for support or provisions by colleagues Recognizes and acts upon opportunities Challenges self and others to achieve stretch goals Collaboration Communicates and cooperates with others who have a diversity of cultural and demographic backgrounds Demonstrates respect for the opinions of others Finds areas of agreement when working with conflicting viewpoints and opinions Makes it easy for others to feel valuable Seeks to understand issues, trends and perspectives of different groups that may be represented in a community Shares information and own expertise with others to enable them to accomplish group goals Supports and acts in accordance with team decisions even when such decisions may not entirely reflect one's own position Communicates organizational priorities and how one's work unit contributes to achieving those priorities Ensures that all members of the work unit/work group have the opportunity to contribute to the discussion or process Establishes a working environment where different styles and approaches are valued Helps recruit and orient employees with a diverse cultural and demographic background Identifies and pushes for solutions in which all parties can benefit Creativity Challenges the status quo by continuously reviewing personal work processes and questioning traditional or established processes to make improvements Demonstrates commitment to innovation and continuous improvement in organizational performance Effectively applies existing practices or processes to new work situations to maximize benefits for children Identifies relevant solutions that have been implemented in other areas, organizations and/or environment and applies them to the local function Keeps up-to-date on current research and technology in the industry Looks for ways to make changes work rather than only identifying why change will not work Questions the conventional approach in the effort to improve current process Translates adversity into opportunities for improvement Champions innovative thinking by communicating values and beliefs that encourage "out-of the box" thinking and visioning Reviews, selects and disseminates information regarding key technologies, best practices, and tools to others in the group Serves as a personal model of the change that s/he expects of others Takes active measures to develop and promote an organizational culture that supports continuous innovation Integrity Addresses unethical behaviours head-on Anticipates and prevents breaches in confidentiality and/or security

5 Appropriately and consistently complies with policies and procedures Continuously maintains a positive work ethic Conveys a command of the relevant facts and information Demonstrates respect for staff members, peers and others in the organization Follows through on commitments Promises only what can be reasonably delivered Respects the concerns shared by others Takes responsibility for own work, including problems and issues Creates an environment that consistently emphasizes integrity and respect for people at all levels within and outside the organization Establishes procedures for how to handle sensitive issues and how it should be dealt with by self and staff Gives credit to others for their contributions QUALIFICATIONS AND EXPERIENCE 1. Bachelor s degree in social sciences or other relevant courses. 2. Deep understanding of rights-based framework and demonstrated capacity in applying rights principles in programming 3. Strong knowledge and understanding of civil society movements and experience in managing partnerships and capacity building of CSOs, with at least 5 years of experience working in partnership with CSOs 4. Proven capacity in effectively managing and supervising staff 5. At least 3 years of experience in project management in the development or humanitarian context; 6. Strong interpersonal skills including effective communication, influencing, negotiation and coaching; 7. Highly organized, with good attention to detail and developed ability to prioritize multiple tasks to meet tight deadlines and organize work 8. Can work well in highly stressful situations; able to manage multiple competing tasks, prioritize deliverables and meet reasonable deadlines 9. Ability to work independently and in a team, to identify needs and address these promptly; 10. Must be highly motivated and must possess initiative, discipline and clear work ethic; 11. Experience of supporting MEAL and beneficiary accountability systems; 12. Willing to work long hours toward the attainment of project objectives and deliverables; 13. Experience in training or providing capacity-building services 14. Willing to travel to any part of the country and be deployed for both humanitarian response and development programming 15. Understanding of Save the Children s methodology and framework on program implementation including SC Partnership principles and framework 16. Will adhere and promote Save the Children s core principles and Child Safeguarding protocol and values Desirable 17. Previous experience in grants and sub-award management; 18. Experience working on child protection and children s rights; 19. Strong facilitation skills Date of issue: 5 January 2018 Author : Minerva Cabiles