BUSINESS PARTNER POSITION DESCRIPTION

Transcription

1 BUSINESS PARTNER POSITION DESCRIPTION Position Title: Responsible To: Council Program: Business Partner Senior Business Partner Information Management - Engage Classification Level: Salaried, Level 7 Overview of Program The Information Management (IM) Program will provide innovative technology solutions that add value to the City and Community Key Relationships / Interactions Internal External Associate Directors and Team Leaders IM Partnering with programs to deliver business improvements and Smart City initiatives. All staff as users of IM systems and participants in records management Local Government and State Government bodies Special interest groups Technology companies

2 Primary Purpose Responsibilities As part of the Information Management - Engage Team the Business Partner will; Provide strategic advice to Associate Directors and Program staff to maximise the benefits of technology in business improvement. Ensure that IM initiatives meet the expected business benefits and are delivered in the most effective and timely manner. Liaise with external partners in the further development of initiatives. The Business Partner is responsible for; Building relationships and maintaining regular contact with Associate Directors and Team Leaders to facilitate the provision of strategic advice and solutions. Developing a strong understanding of each of the Portfolios/Programs business strategies and developing an IM strategy that supports the delivery of this. Providing knowledge and support to each of the Programs on IM matters, including analysis, evaluation and reporting to support business decisions. Assisting Programs in the identification of continuous improvement opportunities that adapt policies and processes to changing business environments. Providing commentary and insight to the Associate Directors on significant issues arising from IM reports and performance. Conducting research, requirements analysis and preparing options and business cases for decision making. Taking a leading role in business process analysis to identify improvement opportunities through the use of information and communications technology. Coordinating the participation of other IM subject matter experts and vendor resources to achieve the best outcome. Preparing requirement specifications documentation or ensuring that specification documentation meet business needs. Project managing the implementation of IM initiatives, ensuring the changes are effectively implemented in a timely manner. Advising Associate Directors and Team Leaders on IM budgetary matters and resource requirements. IM Business Partners may be assigned additional responsibilities Special focus on a technology or business practice area Workplace Health and Safety & Additional Responsibilities All employees are also responsible for; Complying with the Local Government Code of Conduct for Council Employees at all times. Supporting the application of and demonstrably engaging in the ACC s Equal Employment Opportunity, cultural diversity and ethical practice policies. Taking reasonable care to ensure their own safety and not placing others at risk by any act or omission. Attending WHS training and following instructions and advice provided. Complying with the requirements of the ACC WHS management system. Using and caring for equipment, including personal protective equipment, as instructed. Not intentionally or recklessly interfering with or misusing workplace equipment and supplies in a manner that could adversely affect health, safety or welfare in the workplace. Salaried - Business Partner - October PD - Pos# - Current Page 2

3 Selection Criteria Candidates should ensure that their application clearly demonstrates their ability to meet the Criteria detailed below. Qualifications People Management Financial Skills & Acumen Technical Knowledge & Experience Project Management Innovation & Initiative A tertiary qualification in Information Management or related field and/or commensurate demonstrated experience in lieu of formal qualifications. Ability to coach and mentor people at all levels of the business and provide appropriate feedback to leadership team. Ability to perceive the political implications of various decision paths before acting and proven ability to integrate across inter-relatated projects and initiatives. Demonstrated ability to collate, analyse and present relevant financial information for projects or resource management, with particular ability to understand cost benefit analysis principles. Proven ability to understand complex business problems. Substantial understanding of technologies and applications in use at the Adelaide City Council and other councils. Substantial experience in business process improvements using technology. Significant experience in business partnering or consulting and requirements analysis in an administrative context. Substantial IM experience incorporating analysis and problem solving principles within a medium to large organisation. Able to demonstrate prior experience in their ability to identify trends in data and highlight areas requiring focus. Experience in the provision of strategic advice and guidance to senior level management in a multi-disciplinary team, or previous business partnering. Ability to provide expert advice to a variety of stakeholders. Highly developed project and consultant management skills which underpin the timely development of strategies, projects and programs and assist in cross functional collaboration. Specific experience in project managing medium to large scale technology solutions that deliver strategic value. Proven experience in applying/managing best practice business principles and practices to the development and delivery of strategies, development plans, initiatives, programs, policy and procedures for the management of major development initiatives and monitoring and reporting on outcomes. Ability to think strategically, analyse complex situations, develop creative solutions and achieve outcomes that advance the Program s objectives. Building and developing simple and powerful business focussed solutions. Salaried - Business Partner - October PD - Pos# - Current Page 3

4 Resource Management & Decision Making Professional Development Customer Commitment & Integrity Collaboration & Communication Administrative Skills Proven ability to make independent decisions and work under limited direction, having regard to organisational policy guidelines, practices and political influences. Ability to effectively utilise allocated resources which includes planning, delegating and prioritising. Ability to prioritise and be flexible when responding to changing priorities and demands. Demonstrated comprehensive experience in research/analytical/technical skills and the presentation of the findings. A commitment to ongoing professional development and continuous learning. Commitment to placing the customer at the centre of everything we do demonstrated through the provision of timely, reliable and expert advice on matters within area of responsibility. Demonstrated passion for the work that you do and the participation in sharing your successes with the team. Proven ability to build positive relationships and consult, negotiate and communicate with all levels of management and staff, government agencies, stakeholders and the community, both verbally and in writing. Energy and personal style to collaborate and influence across all levels in order to create awareness and traction around the adoption of IM strategies. Ability to act as Change Champion and have the ability to effectively communicate with and influence others towards acceptance and understanding of change programs. Demonstrated planning, prioritisation and organisation skills. Analytical nature with the ability to solve complex business issues Government Experience Experience working in a government environment. Salaried - Business Partner - October PD - Pos# - Current Page 4

5 Our Values Our values will guide us towards becoming a stronger, more effective organisation with a positive and mutually beneficial work environment for everyone. Achievement Deliver what matters Ensure clarity of direction and unity of purpose Inspire excellence and strive for outstanding results Collaboration Work together to build successful teams and partnerships Be open, inclusive, and share knowledge Seek, provide and act on feedback Customer Commitment Know your customers and put them first Listen to and understand customer needs Be responsive, close the loop and deliver on promises Integrity Own your actions, successes and mistakes Act with transparency, honesty and respect Do what you say you will do Innovation Look for ways to improve and create positive change Think broadly and take a wider viewpoint Be responsive to new ideas and opportunities Salaried - Business Partner - October PD - Pos# - Current Page 5

6 Special Conditions Performance will be based upon the delivery of the agreed goals recorded in your Performance Review documentation. Some out of hours work may be required in order to meet the requirement of the role. An unencumbered Drivers Licence may be required. Physical Demands Task Work Area Physical Demand Rating Office Workstation Various Very Light Work The below table summarises the physical demands of this role. Physical Demand O F C Description FCA Notes Sitting Ergonomic adjustable chair Standing Walking Accessing folders, p/copier, talking to others Meeting with others, moving between rooms Climbing Option to take the stairs Bending Reaching down to low shelves, p/copier Squatting Reaching down to low shelves, p/copier Gripping Mouse, stationery, phone Forward Reach Typing, using the mouse, phone usage Lift Light items, folders, paper and documents Carry Short distances within the building /office O = Occasional (1 33%), F = Frequent (34 66%), C = Constant (67 100%). Critical Range of Motion: Shoulder to 90 flexion. Lift Capacity: Up to 2kg (ream of paper). Push / Pull Force: N/A Shift Duration: 7.5 hrs to 8 hrs Environmental Factors: Indoor. Carpet in most offices. Lift access in most buildings. Task Rotation: tasks are varied by the worker. Pause exercises, stretches and standing up are self-directed by the worker. Workers can alternate sides with the computer mouse. Breaks: 0:15 minute tea break, 0:30 meal break PPE: Office attire and appropriate footwear. Salaried - Business Partner - October PD - Pos# - Current Page 6

7 Agreement This Position Description is only descriptive of the type of duties to be undertaken by your during your employment and you accept the Corporation may require you to carry out any duties which are within your skills and competence. ** Electronic Offer** By accepting your letter of offer electronically you are agreeing to the work profile / job description attached to your offer. Manager / Team Leader Signature Date / / Manager / Team Leader Name Employee Signature Date / / Employee Name Salaried - Business Partner - October PD - Pos# - Current Page 7