Assistant Quantity Surveyor Job description and person specification

Transcription

1 Job title: Level: Team: Reporting line: DBS check required: Assistant Quantity Surveyor (Full Time) Team member Phoenix Repairs Service Quantity Surveying Manager No What is the purpose of my job? As an Assistant Quantity Surveyor, I will work with the Quantity Surveying Manager and Phoenix Repairs Service (PRS) teams to provide a professional range of services associated with cost and quality management, across ALL PRS Operations, in accordance with Standing Orders and Financial Regulations. I will also work in accordance with the Phoenix Corporate Plan, together with PRS Operational and Business plans, to deliver Board and resident priorities, mitigating exposure to risk and potential for fraud. In my job I will: Support PRS Operational Management Team in managing all costs relating to repair and maintenance works, together with optimising income, from initial financial cost modelling to the production of final accounts. Work to ensure that Phoenix Repairs Service do not suffer any loss when delivering projects and work streams; while achieving the required standards and quality, and adhering to Building Regulations and Health & Safety requirements. Bring the value of challenge and questioning of existing systems and processes to the Phoenix Repairs Service and the partnership groups. Develop and manage my work to ensure that our residents are at the heart of delivery. Be responsible for the administration of sub-contractor contracts and the review of accounts submitted by contractors prior to certification and authorisation for payment Monitor and advise on price Variations and Change. Assist in valuation and assessment of actual costs. Perform risk, value management and cost control. Follow appropriate procurement procedures to secure the services of supppliers and sub contractors. Ensure budgets are monitored and not exceeded, highlighting any significant positive or negative variances. Undertake ad hoc site inspections as necessary, to monitor works in progress. Maintain awareness and appropriate usage of the different forms of building contracts available to PRS. Work to meet my performance targets and take responsibility for my personal and professional development. Phoenix Repairs Service Date of evaluation: May 2018

2 Update company systems and databases and ensure accuracy of records. Regularly and confidently challenge external providers and internal staff and teams to demonstrate cost effectiveness in their daily work; while ensuring a professional business relationship is upheld. Understand and manage risk in all areas of work. Carry out other duties within the scope and spirit of the job, and in accordance with the level of the post, as required. My health and safety obligations In my role I have a duty of care under the Health and Safety at Work Act. This means I will be familiar with the relevant legislation and will work in a safe way. As a team member I will take responsibility for my own safety as well as my team s safety and work in collaboration with the Health and Safety Officer to minimise any potential risks. My safeguarding obligations As part of my wider duties and responsibilities I am required to promote and actively support Phoenix s responsibilities towards safeguarding. Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury. It is about creating safe places, being vigilant and doing something about any concerns I might have. It isn't just about the very old or the very young, it is about everyone who may be vulnerable. Facts and figures Salary: 30, Bonus Eligibillity: This may apply once probation is complete. Any bonus scheme is discretionary Reporting to: Location: DBS check required: Use of VDUs: QS Manager The Green Man No Frequent This job description is not exhaustive and will be reviewed from time to time in consultation with my manager. Phoenix Repairs Service Date of evaluation: May 2018

3 Person Specification Section Experience, Knowledge, Understanding Criteria Detailed knowledge of current building and construction technology, cost planning and legal matters. NHF competency: full understanding of rates and codes Experience of providing efficient financial management social housing repairs or comparable sector. Advanced skills in Excel Ability to complete both internal and external measures Ability to use Orchard or similar housing management system Professionally maintaining and managing supplier relationships Ability to raise and manage invoices Full driving licence (no vehicle provided) QS background in housing or main contracting industry Education and Qualifications Skills Qualified by experience at least 2 years Strong numeracy and financial management skill and the ability to learn and use sophisticated IT costing packages Demonstrable negotiation and persuasion skills in a wide range of settings. Analytical skills and the ability to handle numerical, property and financial information. Practical and logical qualities and a methodical way of thinking A solution oriented approach to problems. Ability to work on own initiative with minimum supervision. Ability to prioritise own workload. The ability to use a variety of IT packages and management information systems. Excellent organisational and information management skills Equality and Diversity Demonstrate commitment to equality of opportunity in employment and service provision. Phoenix Repairs Service Date of evaluation: May 2018

4 Section Phoenix Strengths Criteria Demonstrate commitment to the Phoenix Strengths: 1. Community 2. Customer 3. Consideration 4. Collaboration How will I know I am performing? I will plan and agree my work objectives and performance targets each year with my line manager. Progress towards these will be discussed at regular meetings and I will receive a formal performance review once a year. I will receive regular support and guidance from my manager and I will lead on achieving my learning and development goals as agreed with my manager. Phoenix Repairs Service Date of evaluation: May 2018

5 I will demonstrate the Phoenix Strengths as a Team Member. Strength Relating (Community) Teaming (Community) Serving (Customer) Doing (Customer) Leading (Consideration) Flexible (Consideration) Sharing (Collaboration) Celebrating (Collaboration) Definition People strong in Relationships are driven by making a difference to the community. They successfully build and maintain relationships with a wide range of people, being socially adaptive, and draw on these partnerships to help achieve objectives. People strong in Teaming work as a collective to achieve results that serve the community. They are always focused on the collective organisation, putting shared interests ahead of their own, and pride themselves on taking ownership as a team. People strong in Serving focus on the customer and take personal responsibility for meeting their needs. They love to help others and are always motivated by giving customers and colleagues an amazing level of service. People strong in Doing serve the customer by making things happen. They take an idea and bring it to life in a way that is practical and cost effective. They are motivated by handling multiple priorities and make informed decisions quickly. People strong in Leading demonstrate consideration for the greater good. They demonstrate leadership and always do the right thing to help others, regardless of their role. They are always aware of the impact they have on others around them. People strong in Flexible demonstrate consideration towards others by being adaptive and supportive whenever things change. They love to juggle different priorities and naturally adapt their plans to find the best solution. People strong in Sharing demonstrate collaboration by proactively sharing knowledge across service areas and deliver customer focused solutions. They keep themselves upto-date with important developments in their work and the housing industry. People strong in Celebrating increase collaboration through their positive focus. They always have an optimistic outlook, focus on solutions, and build on the strengths of people and projects. Additional core strengths All Staff Make it Better Solution Finder People strong in Make it Better always spot what isn t working and look for ways to make it better. They love taking responsibility to make things more efficient and always see things through to the end. People strong in Solution Finder enjoy solving problems no matter how complicated. They are very resilient and make sure that issues are fully resolved before moving on. Phoenix Repairs Service Date of evaluation: May 2018