TENDER NO; KCO- NILINDE/OT/115/05/FY17

Transcription

1 Page 1 of 10 TENDER NO; KCO- NILINDE/OT/115/05/FY17 SUPPLY OF ELECTRONIC ITEMS & APPLIANCES 1. Plan International a Child Focused organization and would like your services in supplying them with ELECTRONIC ITEMS & APPLIANCES. Reputable suppliers of the items are requested to fill in the bid forms and return to Nairobi office as per the instructions below; BIDDER S DATA (NAME AND LOCATION; COMPANY NAME AND STAMP TELEPHONE NO ADDRESS P.O BOX NUMBER SIGNATURE & STAMP BUSINESS PREMISES LOCATION M-pesa or receipt no used to purchase the tender document; Instructions 2. Fill in your unit prices (vat inclusive) for each item 3. Stamp and sign on each page of the bid/rfq form 4. Attach company documents ie; a. Certificate of registration b. PIN c. VAT certificate d. Business permit e. List of Directors 5. Tender documents containing detailed specifications can be obtained from: Plan International Nairobi (, Block C, and 2nd Floor) or Kilifi Office (Kilifi Mnarani - Malindi Road, Immediately to the left after Kilifi Bridge from Mombasa on your way to Malindi) or Mombasa office (Off Links Road Nyali, Kongoni Road, near Coast Interfaith Council of Clerics Trust) or Kisumu Office (Milimani off Nyalenda Kilo Ring Road). The documents can also be downloaded from our website: The tender documents can be collected between 9.00am to 12.30pm and between 2.00pm to 3.00pm on Monday to Friday on official working days. A non-refundable tender processing fee of Ksh. 2,000 is to be paid through M-pesa pay bill number with NILINDE/OT/115/05 as the account number.

2 Completed tender documents in plain sealed envelopes clearly showing the Tender no. and description should be addressed to: The Secretary, Central Tender Committee, Plan International,, P O Box Nairobi. The documents should be delivered to the Tender Box at the reception of Plan International,, Block C, 2 nd Floor on or before 19 th June 2017 at 10.00am. 6. Quantities to be supplied is indicated on the RFQ Terms and conditions 1. The rates quoted should be inclusive of all applicable Govt taxes & costs for packing, visibility, transportation (if any), Loading/Un-loading at sites & all other related costs etc. 2. Evidence in shape of purchase orders/contracts for supply of similar items must be submitted with bids. 3. Goods QUOTED other than Plan s approved Specifications will not be accepted and quotation will be treated as cancelled. 4. Cost, quality & time factors will be given due consideration for selection of vendor. 5. Payment will be released within days, through cheque or bank transfer in the name of business (after delivery of goods as per Plan Satisfaction and submission of invoices, complete in all respect). Please provide your bank and account details. 6. No advance/ mobilization amount will be released to the selected vendor. 7. per day on the value of undelivered quantities will be imposed after agreed due date of job completion/delivery. 8. Plan will hold the payment till the goods supplied meet the specifications/satisfactions of Plan. 9. Tender documents/quoted prices must be valid for minimum period of 90 days, from the date of closing of tenders. 10. Lowest price will not be the sole criteria for selection; quality, delivery time & past experience etc will also be considered. 11. Plan office reserves the right to accept/reject any quotation without assigning any reason, or increase/decrease the quantities as given in tender documents. 12. Being transparent organization Plan welcome suggestions/observations from the bidders. But any baseless/un-justified complaints will lead to disqualification of business with Plan and Plan decisions in this regard will be final. 13. The vendor will be neither be engaged in nor promote child labour. 14. The vendor should follow all the precautionary measures to protect physical, sexual, economical, psychological and emotional abuse of children. 15. The decision of Plan will be final and binding on all. Page 2 of 10

3 Note: I. The vendors MUST acknowledge (as below) and agreed that they have read, understood and will comply all the terms and conditions of the tender document II.Tender publication does not constitute any commitment on part of Plan unless a written agreement is signed by both parties. III.Tender committee reserves the right to cancel/reject any or all offers without assigning any reason. IV. Please note that the electronic items quoted for MUST have at least 1 year warranty period. Indicate the warranty period in your quotation V. Please include images of items quoted for VI. VII. VIII. IX. Please ensure that you state the Make, Model and the country of origin in your quotation for items that are not made in. Please only quote for items you have in stock as delivery of goods will be expected immediately you receive the LPO State the earliest date you can deliver the items Delivery location is within various sites in Nairobi county X. Exact quantities may vary slightly from estimated numbers XI. XII. Due to the expected large number of respondents, only the successful vendors will be contacted Failure to comply with the instructions will lead to automatic disqualification Page 3 of 10

4 ACKNOWLEDGEMENT NOTE This is to confirm that; Company Name ; has read and understood the tender instructions, terms and conditions and agrees to bide by them. Authorized Staff Name;. Signature;... Company Stamp.. Date; (Complete this document and return together with your bid) Page 4 of 10

5 Our Ref: Supply of Electronic Items & Appliances To: Background Information. REQUEST FOR QUOTATION. Plan International a Child Focused organization would like your services in supplying them with equipment as per below specifications: 1 Kit Description (a kit has all the items in the bracket) UoM Qty Blow dryer-hand-held (1 )+ Hair products; (combination of braids (5 sets of 5 each, Shampoo (5Litres) Conditioner (5 Litres) Kit 684 Unit Price Ksh (Unit = kit) Total cost Ksh (Qty * Kit cost) 2 Mobile Hotel (Jiko (1) + Sufurias [2]+ ladle (1) + 25 Kg Packet of Briquettes) Kit Mobile Hotel - (Jiko(1) + Frying pans [1 deep & 1 shallow] + ladle (1) + 25 Kg Packet of Briquettes Kit wheeled hand trolley/trolley cart (1) for ferrying loads Kit wheeled Sausage Trolley (1 6 Cooler Box (1) Ice Making 7 Tea/Coffee Dispenser (1)+ Dozen of Cups Kit 471 Kit 133 Kit Blender for Groundnuts or peanut butter machine) 9 Kit 151 Barber machine (1 Hair shaver) + Water heater (1) + 6 hand towels Kit Juice Blender or Extractor The unit price will only be considered as a kit Kit 170 The price quoted must be valid for a period of 90 days from the tender closing date. Specifications for the individual items in the kit are in the table below. Page 5 of 10

6 Specifications of the items in the kits Item Descriptions Make (state where applicable) Model (state where applicable) Country Of Origin (state where applicable) Juice Blender 400 Watts, Plastic Jikos Energy saving (Clay padded) Large size (Size 14) Cooking Ladles Large Size,heavy commercial Sufurias Heavy duty Large Size - 20 litre, Simba brand Blow driers Sets of Hair products (braids, Shampoo, conditioner) Frying pans (deep) Frying pans (shallow) 2 wheel trolleys 3 wheel sausage trolleys cooler boxes Tea or coffee dispensers Melamine Cups Peanut butter machine Hair shaver Water heater 1800W, Ceramic/Tourmaline technology, Cool Shot button, Nozzle attachment, Multiple Settings for heat as well as high/low setting. (combination of braids (5 sets of 5 each, Shampoo (5Litres) Conditioner (5 Litres) Heavy duty, Large Size, Heavy duty, Large Size, Standard medium Size Large Size Portable, Plastic, Food Grade, 15 to 20 Litre capacity Portable 10 Litre Aluminium / Stainless steel Melamine standard cups a dozen (12 pcs) 500 Watts, Plastic, 2-Speed WAHL USA - Steel blades, Professional, 2 Litre, Plastic, Corded, 2000W Page 6 of 10

7 Hand towels Juice Blender/Extractor 30X20 cm 100% cotton, assorted colours 400 Watts, Plastic See sample pictures below for some of the items for reference only Page 7 of 10

8 Sample Pictures for some of the items; 2-Wheeled Hand Trolley Sample Blow Dryers Page 8 of 10

9 Electric powered peanut butter machine Blender (Conventional Top-counter) Electric Shaver Page 9 of 10

10 Sample Cooler Box Sample Tea Dispensers Page 10 of 10