Data Manager. Applicant s Guide

Transcription

1 Data Manager Applicant s Guide

2 Dear Sir / Madam, RE: Data Manager Thank yu fr yur enquiry regarding the abve vacancy, please find enclsed the fllwing dcuments which will assist yu in yur applicatin: Schl Infrmatin Explanatry ntes regarding the applicatin prcess Declaratin f Spent and Unspent Cnvictins frm Disclsure and Barring Service Filtering guide Jb descriptin and persn specificatin Applicatin frm Equality Mnitring frm Travelling t the Schl guide In rder t be cnsidered fr this pst please return yur cmpleted applicatin t me at The Jhn Lyn Schl, Middle Rad, Harrw n the Hill, Middlesex, HA2 0HN r alternatively via at: recruitment.supprt@jhnlyn.rg. Yu may als enclse a CV in additin shuld yu wish. The clsing date fr cmpleted applicatins is Thursday 11 th February Ideally we wuld like t btain references prir t interview, if yu wuld prefer us nt t cntact yur referees until later in the recruitment prcess please indicate this in the reference sectin f the applicatin frm. I must highlight that if we are unable t btain references prir t interview, this may result in yur applicatin nt being shrtlisted. I shall cntact yu again when we are in a psitin t select candidates fr interview. Shuld yu have any queries please d nt hesitate t cntact me. Thank yu fr expressing yur interest in The Jhn Lyn Schl. Yurs faithfully, Mr Anthny Tamattiris HR Manager recruitment.supprt@jhnlyn.rg Telephne:

3 Cntents 1. Advertisement page 4 2. The Schl page 5 3. Jb Descriptin page 6 4. Persn Specificatin page 8 5. Applicatin and Recruitment Prcess page 9 6. Applicatin Frm page Declaratin f spent and unspent cnvictins page Equality & Diversity page Travelling t the Schl page DBS Filtering Guide page 18 3

4 Advertisement The advertisement fr this pst has appeared in the fllwing publicatins: Harrw Times Series Watfrd Observer TES Online isams icmmunity Prtal Independent HMC Day Schl fr 600 bys, aged Harrw n the Hill Data Manager Required as sn as pssible We are seeking t appint a Data Manager respnsible fr pupil database management, analysis f peratinal data and develpment f bth management and strategic reprts. A vital part f the rle is day t day registratin, timetabling and staff cver. The successful candidate will be required t maintain and analyse all aspects f Schl data ensuring accuracy and cnfidentiality is maintained at all times and must pssess excellent IT skills. Hurs: 40 hurs per week x 52 weeks per annum Salary: Cmpetitive salary ffered dependent n prven skills and abilities. Fr further infrmatin r t apply fr the rle please cntact: HR Manager, The Jhn Lyn Schl, Middle Rad, Harrw n the Hill, Middlesex, HA2 0HN Tel: recruitment.supprt@jhnlyn.rg Clsing date fr applicatins: Thursday 11 February 2016 The Schl is cmmitted t safeguarding and prmting the welfare f children and yung peple and expects all staff and vlunteers t share this cmmitment. Applicants will be required t underg child prtectin screening apprpriate t the pst, including checks with past emplyers and the Disclsure and Barring Service. The Jhn Lyn Schl is an equal pprtunity emplyer. Benefits t Jhn Lyn staff include: A 66% remissin f fees (subject t the standard admissin requirements and availability f places); Subsidised lunch available in Ernest Yung Building, when pen during term time; Cmplimentary tickets t Schl perfrmances; Invitatins t Schl events; Use f Schl Sprts Centre facilities; Child Care Vucher Scheme; Cycle-t-Wrk Scheme; Access t an Emplyee Assistance Prgramme. 4

5 The Schl The Jhn Lyn Schl is a successful and well regarded independent HMC bys schl situated in Harrw n the Hill. We are apprximately twelve miles frm the centre f Lndn. The Schl is easily accessible frm tw nearby undergrund statins and is als served by a number f lcal bus rutes. The Schl was funded in 1876 by Jhn Lyn, a wealthy Elizabethan farmer. Tday the Jhn Lyn s Fundatin cmprises Harrw Schl, The Jhn Lyn Schl, Harrw Internatinal Schls and Jhn Lyn s Charity. The riginal buildings have been greatly augmented ver the years, mst recently with a multi-millin pund develpment f the new Sixth Frm Centre, a Science wing, secnd Drama Studi and Fitness Suite. A series f planned prjects will further enhance the quality f facilities at the Schl. The general standard f teaching accmmdatin is excellent, with subjects taught in clustered classrms. Departments are well resurced including interactive whitebards and dedicated ffice space. We have a sprts centre n the main site, which includes an excellent swimming pl, and ur 25 acre sprts grund, Sudbury, is just a few minutes away. The Schl aims t give an all-rund educatin, develping every by t his maximum ptential in a happy and caring envirnment. The emphasis is nt nly n high academic achievement but als n musical, artistic and creative skills, tgether with sprt and extra-curricular activities. Pupils jin us principally frm schls in the Lndn brughs f Harrw, Hillingdn, Ealing and Brent, but a gd number travel frm much further afield. The Schl is prud f its excellent academic reputatin and natinally we are ranked as ne f the tp-20 bys independent schls at bth GCSE and A-Level. We are an academically selective day schl and ur bys achieve impressive results. In 2015, 12% f all the A-Levels taken at the Schl were awarded the A* grade, whilst 91% were at grades A*-C. The Schl s pass rate amngst the 74 students was an impressive 99%. At GCSE, 30% f all grades awarded were at A* grade, whilst 86% f grades were awarded at the A*- B level. Our HPQ and EPQ results are utstanding, with 100% f ur students achieving grades A*-A. Amngst ur majr strengths are Drama and Sprt. Drama is taught as a specialist subject, with regular large-scale prductins and an annual musical perfrmed in Harrw Schl s Ryan Theatre. In Sprt, teaching is f a particularly high standard, and a number f bys cmpete at cunty and natinal levels. We have 60 teaching staff. All staff are expected t play an active part in the wider life f the Schl. The Jhn Lyn has its wn salary scale which exceeds that f the maintained sectr. 5

6 Jb Descriptin Data Manager Reprting t the Directr f Studies. Please nte that the jb descriptin cvers the present rle; it is anticipated that the jb descriptin will be revised nce the new incumbent is in pst. Jb Title: Hurs f Wrk: Department: Reprts t: Data Manager 40 hurs per week x 52 weeks per annum ICT Directr f Studies Cntext The Jhn Lyn Schl is, with Harrw Schl, part f Jhn Lyn s Fundatin. The Schl prvides an independent educatin fr bys between the ages f 11 and 18. Established in 1876, the Schl has an excellent and grwing reputatin fr academic success and fr valuing each by as an individual. Data Management plays a key rle in supprting and infrming bth the academic and bursarial supprt staff n key areas f teaching and administratin, respectively. Principal Rle The Data Manager is respnsible fr the administratin f data thrughut the Schl. The rle includes develping rbust and meaningful data cllectin strategies and encurages rigur acrss all parts f the schl cmmunity. The Data Manager will ensure that best use is made f the data s as t aid the day t day peratin f the Schl. Fr a suitable candidate there may be pprtunities fr line management f ther clleagues and the ptential t develp the Schl s new VLE (Firefly). Main Duties and Respnsibilities The primary rle f the data manager will be the effective and efficient management f the Schl s academic and pastral data and the peratin f the systems n which this data is recrded. As such, it is a key pst in ensuring that data is presented in a useful manner in such a way as t facilitate better utcmes fr the pupils. The rle can be adapted t fit the skill set f an utstanding applicant. The Data Manager will lead n: the peratin and management f the Schl s MIS, isams, and lead develpment f the database and thus the security f data, and data prtectin the inputting, updating and maintenance f pupil data, and templates; managing the prductin f pupil reprts; the prductin f pupil tracking dcumentatin; 6

7 the administratin f pupil attendance recrds; maintaining and updating the Schl s nline prtals; cmmunicatin with the Bursary n updating the Schl rll. Assisting the Directr f Studies in: the administratin f the target setting prcess fr pupils, examinatin data analysis and the use f Value-Added data; the administratin f CEM data testing f pupils; training and assisting academic and administrative staff n hw t use and interpret data and management systems; setting and cmmunicating reprting deadlines; the administratin f Internal Examinatins; the administratin f the annual ISC census and ther ISI inspectin dcumentatin requirements. Supprting rles: Maintain accurate recrds f pupils wh leave r jin the Schl; Assist with the timetabling prcess as necessary thrughut the year; Maintain and prduce as required accurate recrds f teaching sets and pupil subject ptins ; Oversee the administratin f teaching cver; Prductin f the Assessment and Reprting Schedule and Whle Schl Calendar; Assume ther duties frm time t time as required by the Directr f Studies r Bursar; Administratin f 11+ and 13+ examinatins fr Schl entry. The pst hlder s respnsibility fr prmting and safeguarding the welfare f children and yung persns fr whm s/ he is respnsible, r with whm s/he cmes int cntact will be t adhere t and ensure cmpliance with the Schl s Child Prtectin Plicy Statement at all times. If in the curse f carrying ut the duties f the pst the pst hlder becmes aware f any actual r ptential risks t the safety r welfare f children in the Schl s/he must reprt any cncerns t the Designated Safeguarding Lead. In accrdance with the Health and Safety at Wrk Act 1974 all emplyees have a duty t lk after their wn and thers health and safety. The Jhn Lyn Schl is an Equal Opprtunity Emplyer 7

8 Persn Specificatin Data Manager In making an appintment at The Jhn Lyn Schl we lk fr the persn wh, at interview and by virtue f their qualificatins, best demnstrates that he/she: Essential Criteria In making an appintment at The Jhn Lyn Schl we lk fr the persn wh, at interview and by virtue f their applicatin, qualificatins and experience best demnstrates prven skills and abilities in the fllwing areas: English and Maths at grades A* - C r equivalent Awareness f data security plicy and prcedure Experience f wrking with a Management Infrmatin System Experience f wrking with Data Analysis tls Detailed knwledge f ICT applicatins including advanced expertise in Micrsft Excel Ability t wrk independently, using wn initiative Ability t prduce detailed reprts and present cmplex infrmatin in an accessible way fr nn-specialists Ability t wrk under pressure using time management and rganisatinal skills t ensure adherence t tight deadlines Ability t interpret varying situatins and slve prblems n a day t day basis. Ability t wrk cllabratively and lead n training as required Ability t adapt t new systems and deliver training Gd cmmunicatin and interpersnal skills Ability t wrk as part f a team Flexible and enthusiastic attitude t wrk Excellent interpersnal skills Gd administrative and rganisatinal skills Strng custmer service fcus. Understanding f the imprtance f cnfidentiality and discretin Willingness t learn and attend frequent training Desirable criteria Experience f wrking in a similar rle in a schl envirnment Experience f wrking with Management Infrmatin Systems such as isams Develping and implementing new systems Prven experience with Micrsft SQL. Knwledge f assessment and examinatin prcedures This psitin is subject t an ENHANCED DBS certificate in the event f a successful applicatin. Cpies f the Schl s Cde f Practice and Plicy n the Recruitment f Ex-Offenders are available frm the Persnnel Department. 8

9 Applicatin and Recruitment Prcess Applicatin Frm Applicatins will nly be accepted frm candidates cmpleting the enclsed Applicatin Frm in full. CVs will nt be accepted in substitutin fr cmpleted Applicatin Frms. Hwever, they may be sent in additin t the Applicatin Frm. Candidates shuld be aware that all psts in the Schl invlve respnsibility fr safeguarding children althugh the extent f that respnsibility will vary accrding t the nature f the pst. This pst is exempt frm the Rehabilitatin f Offenders Act 1974 and therefre all cnvictins, cautins and bindvers, including thse regarded as spent must be declared. (See attached Infrmatin Sheet). All successful candidates will be required t underg an ENHANCED Disclsure with the Disclsure & Barring Service at the apprpriate level fr the pst. (See attached Infrmatin Sheet). We will seek references n shrtlisted candidates and may apprach previus emplyers fr infrmatin t verify particular experience r qualificatins, ideally befre interview. Please indicate n Applicatin Frm if yu wuld prefer us nt t cntact yur current emplyer until later in the recruitment prcess. (If we are unable t btain references prir t interview, yu shuld be aware that yu may nt be shrtlisted). If yu are currently wrking with children, n either a paid r vluntary basis, yur current emplyer will be asked abut disciplinary ffences, including disciplinary ffences relating t children r yung persns (whether the disciplinary sanctin is current r time expired), and whether yu have been the subject f any child prtectin allegatins r cncerns and if s the utcme f any enquiry r disciplinary prcedure. If yu are nt currently wrking with children but have dne s in the past, that previus emplyer will be asked abut thse issues. Where neither yur current nr previus emplyment has invlved wrking with children, yur current emplyer will still be asked abut yur suitability t wrk with children, althugh it may where apprpriate answer nt applicable if yur duties have nt brught yu int cntact with children r yung persns. Yu shuld be aware that prvisin f false infrmatin is an ffence and culd result in the applicatin being rejected r summary dismissal if the applicant has been selected and pssible referral t the plice and/r DFE. All applicants will receive a letter advising them if they have been selected fr interview r nt. 9

10 Invitatin t Interview If yu are invited t interview yu will receive ntificatin utlining the interview prcess. The interview will explre yur ability t perfrm in the rle and assess yur suitability t wrk with children. All candidates invited t interview must bring dcuments cnfirming any educatinal prfessinal qualificatins that are necessary r relevant fr the pst (e.g. the riginal r certified cpy f certificates, diplmas etc). Where riginals r certified cpies are nt available fr the successful candidate, written cnfirmatin f the relevant qualificatins must be btained frm the awarding bdy. All candidates invited t interview will be required t prduce Prf f Identity, Right t Wrk in the UK and Prf f Address dcuments. Further details will be prvided t selected candidates when being advised f interview date. Originals will be required. All candidates wh are nt successful at interview will receive a letter advising them f this. Reasnable interview expenses will be reimbursed. Cnditinal Offer f Appintment: Pre-Appintment Checks Any ffer t a successful candidate will be cnditinal upn: Receipt f at least tw references which are satisfactry t the Schl (if these have. nt already been received). References prduced by candidates will nt be accepted. Verificatin f identity, right t wrk in the UK and qualificatins. A Barred List check as apprpriate. A satisfactry Enhanced disclsure frm the Disclsure & Barring Service. Verificatin f prfessinal status. Where the successful candidate has wrked r been resident verseas in the previus five years, such checks and cnfirmatins as the Schl may require in accrdance with statutry guidance. Verificatin f medical fitness and suitability fr rle. Natinal Insurance Number All emplyees must have a Natinal Insurance Number. If the number has been frgtten r lst a replacement number card can be btained by cntacting the Lcal Jbcentre Plus, Scial Security Office r Jbcentre ( ). WARNING Where a candidate is: Fund t be n Barred List r the disclsure frm the Disclsure & Barring Service shws he/she has been disqualified frm wrking with children by a Curt; r fund t have prvided false infrmatin in, r in supprt f, his/her applicatin; r the subject f serius expressins f cncern as t his/her suitability t wrk with children the facts will be reprted t the Plice, DBS and/r the DfE. 10

11 Applicatin Frm The Applicatin Frm fr the Data Manager pst can be fund separately n the Schl website as a wrd dcument. We ask that yu cmplete this electrnically and send it in tgether with the Declaratin f Spent and Unspent Cnvictins and the Equality & Diversity frm. 11

12 Declaratin f spent and unspent cnvictins Declaratin f spent and relevant unspent criminal ffences Befre cmpleting an applicatin frm please read the fllwing ntes carefully The Jhn Lyn Schl requires applicants t disclse certain infrmatin n previus criminal recrds they may hld. This des nt mean that pssessin f a criminal recrd will autmatically prevent yu frm wrking fr the Schl, rather, as part f the recruitment prcess such infrmatin will nly be cnsidered in the light f its relevance t the pst fr which yu are applying. In assessing yur suitability fr a pst, The Jhn Lyn Schl cmplies with the Cde f Practice recmmended by the Disclsure and Barring Service. Because f the nature f the wrk fr which yu are applying, this pst is exempt frm the prvisins f Sectin 4 (2) f the Rehabilitatin f Offenders Act 1974 by virtue f the Rehabilitatin f Offenders Act 1974 (Exceptins) Order Therefre yu must give details n this frm f relevant cnvictins, cautins, reprimands and warnings that yu have and any curt cases pending. In the event f emplyment, any failure t disclse any cnvictins culd result in dismissal r disciplinary actin by the Schl. Any infrmatin yu prvide regarding cnvictins will be kept cnfidential. Declaratin f criminal ffences Using the guidelines belw please list all yur unspent, and relevant spent, cnvictins, cautins, reprimands and final warnings, including any cnvictins in a Curt f Law utside Great Britain. D nt frget t include any pending cnvictins and indicate that they are pending. Yu must prvide details f the fllwing: Cautins relating t an ffence frm a list (see belw) agreed by Parliament Cautins given less than 6 years ag (where yu were ver 18 years ld at the time f the cautin) Cautins given less than 2 years ag (where yu were under 18 years ld at the time f the cautin) Cnvictins relating t an ffence frm a prescribed list (see belw) Cnvictins that resulted in a custdial sentence (regardless f whether served) Cnvictins given less than 11 years ag (where yu were ver 18 years ld at the time f the cnvictin) Cnvictins given less than 5.5 years ag (where yu were under 18 years ld at the time f the cnvictin) Irrespective f the abve list, if yu have mre than ne cnvictin then ALL cnvictins must be declared. A list f ffences which must always be declared has been derived frm the legislatin and can be accessed using the fllwing link: 12

13 This list includes a range f ffences which are serius, relate t sexual r vilent ffending r are relevant in the cntext f safeguarding. It wuld never be apprpriate t filter ffences n this list. In additin, the legislatin cvers equivalent ffences cmmitted verseas. It is nt pssible t capture a definitive list f all equivalent ffences under the law f all ther jurisdictins. Where an individual is aware that they have cmmitted an ffence verseas which may be equivalent they shuld seek independent expert r legal advice t ensure that they prvide infrmatin that is truthful and accurate. If yu have n unspent, and n relevant spent, cnvictins, cautins, reprimands r warnings please write nne and sign this frm. If yu have any queries abut the cmpletin f the frm, please cntact The Jhn Lyn Schl HR Manager n Nature f Offence(s) Name f Curt and Date f Cnvictin(s) and/r Date f Cautin(s), Reprimand(s) r Warning(s) Sentence(s) All infrmatin given will be treated in the strictest cnfidence. Fllwing receipt f this frm yu may be cntacted t discuss the infrmatin yu have given. I certify that, t the best f my knwledge, the infrmatin n this frm is true and accurate. I understand that if the infrmatin I have supplied is false, misleading r incmplete in any way, my emplyment may be terminated with immediate effect. Signed: Name (please print in CAPS): Psitin applied fr: Date: 13

14 Equality & Diversity Equality and Diversity Mnitring Frm The Jhn Lyn Schl is cmmitted t cntinuing t develp its Equality and Diversity Plicy and the Schl is mnitring t ensure it prvides equal pprtunities fr emplyment and t make sure that discriminatin des nt ccur because f race, sex, sexual rientatin, gender reassignment, religin f belief, marital r civil partnership status, age, disability r pregnancy r maternity. All infrmatin supplied will be treated in cnfidence and will be stred either n paper recrds r a cmputer system in accrdance with the Data Prtectin Act 1998 t be used nly t mnitr the diversity f The Jhn Lyn Schl s activities. This sectin f yur applicatin will be separated immediately upn receipt f the cmpleted frm and its cntents will nt be cmmunicated t the recruitment panel. Pst Applied Fr: Name: Date f Birth: Gender Male Female Marital Status Married Divrced Single Widwed Separated Other Ethnic Origin White British Black/Black British Black Other Asian Bangladeshi Arab White Irish Black African Asian British Asian Other Chinese White Other Black Caribbean Asian Indian Asian Pakistani Mixed Other: D yu cnsider yurself t be disabled under the Equality Act 2010? Yes Disability (The Disability Discriminatin Act (1995) still in frce under the Equality Act defines disability as a physical r mental impairment that has a substantial, lng-term and adverse effect n a persn s ability t carry ut day t day activities.) N If yes, what is the nature f yur disability? (ptinal): 14

15 Travelling t the Schl 15

16 West Harrw A404 Pinner Rd Greenhill Way Harrw n the Hill A409 Sheepcte Rd Lwlands Rd A404 Kentn Rd Kentn A4006 Kentn Rad Nrthwick Park Dudley Gardens Lwer Rad A312 Middle Rd Rxeth Hill West Street Lndn R d High St B 457 Harrw n the Hill Harrw Park A404 Watfrd Rad Nrthlt Rad A312 Suth Harrw Grange Rad Lnd n Rd A40 05 Sudbury Playing Fields Sudbury Hill The Clementine Churchill Hspital A4127 Sudbury Curt Drive Watfrd Rad A

17 17

18 Appendix 18

19 1 Infrmatin fr emplyers and applicants. On the 29 May 2013, legislatin 1 came int frce that allws certain ld and minr cautins and cnvictins t n lnger be subject t disclsure. In additin emplyers will n lnger be able t take an individual s ld and minr cautins and cnvictins int accunt when making decisins. All cautins and cnvictins fr specified serius vilent and sexual ffences, and ther specified ffences f relevance fr psts cncerned with safeguarding children and vulnerable adults, will remain subject t disclsure. In additin, all cnvictins resulting in a custdial sentence, whether r nt suspended, will remain subject t disclsure, as will all cnvictins where an individual has mre than ne cnvictin recrded. Changes t recruitment applicatin frms The DBS has been asked by emplyers whether r nt they shuld amend their recruitment prcesses when asking abut previus criminal ffences t take accunt f these changes. We can nw advise that the Ministry f Justice suggest yu shuld use the fllwing questin as a template fr yur wn prcesses: D yu have any cnvictins, cautins, reprimands r final warnings that are nt "prtected" as defined by the Rehabilitatin f Offenders Act 1974 (Exceptins) Order 1975 (as amended in 2013) Jb applicatin frms, relating t psitins fr which a DBS check is requested, will need t reflect the filtering changes s that a) emplyers ask the right questins and b) emplyees give the right (legally accurate) answer. 1 See Rehabilitatin f Offenders Act 1974 (Exceptins) Order 1975 (Amendment) (England and Wales) Order 2013; and Plice Act 1997 (Criminal Recrd Certificates: Relevant Matters) (Amendment) (England and Wales) Order v2.3

20 2 Emplyers are encuraged t include the paragraph belw (prvided in agreement with the Ministry f Justice) in their standard applicatin frms. The amendments t the Exceptins Order 1975 (2013) prvide that certain spent cnvictins and cautins are 'prtected' and are nt subject t disclsure t emplyers, and cannt be taken int accunt. Guidance and criteria n the filtering f these cautins and cnvictins can be fund n the Disclsure and Barring Service website. What des filtering mean? Filtering is the term that the DBS uses t describe the prcess which will identify and remve prtected cnvictins and cautins s that they are n lnger disclsed n a criminal recrd certificate issued by the DBS. What PNC infrmatin will be shwn n a DBS certificate? Standard and Enhanced Criminal Recrd Certificates issued by the DBS will include details f cnvictins and cautins (which includes yuth cautins, reprimands and warnings) recrded n the Plice Natinal Cmputer (PNC). PNC infrmatin relating t prtected cautins and cnvictins will nw be filtered and will nt appear n the certificate. Further infrmatin is available n the DBS website. What PNC infrmatin will be filtered frm inclusin n a certificate? The rules as t when a cnvictin r cautin will be filtered are set ut in legislatin. This states that a certificate must include the fllwing: Cautins relating t an ffence frm a list agreed by Parliament (see belw) Cautins given less than 6 years ag (where individual 18 r ver at the time f cautin) Cautins given less than 2 years ag (where individual under 18 at the time f cautin) Cnvictins relating t an ffence frm a prescribed list (see belw) Where the individual has mre than ne cnvictin ffence all cnvictins will be included n the certificate (n cnvictin will be filtered) Cnvictins that resulted in a custdial sentence (regardless f whether served) v2.3

21 3 Cnvictins which did nt result in a custdial sentence, given less than 11 years ag (where individual 18 r ver at the time f cnvictin) Cnvictins which did nt result in a custdial sentence, given less than 5.5 years ag (where individual under 18 at the time f cnvictin) A list f ffences which will never be filtered frm a criminal recrd check has been derived frm the legislatin and is available n ur website. The list includes a range f ffences which are serius, relate t sexual r vilent ffending r are relevant in the cntext f safeguarding. It wuld never be apprpriate t filter ffences n this list. In additin, the legislatin cvers equivalent ffences cmmitted verseas. It is nt pssible t capture a definitive list f all equivalent ffences under the law f all ther jurisdictins. Where an individual is aware that they have cmmitted an ffence verseas which may be equivalent they shuld seek independent expert r legal advice] t ensure that they prvide infrmatin that is truthful and accurate. What ther types f infrmatin are shwn n Enhanced Certificates? In additin t infrmatin frm the PNC, an Enhanced certificate may als include infrmatin taken frm plice recrds that a chief fficer f a plice frce cnsiders relevant t the applicatin and ught t be disclsed, r details f whether an individual is included n ne r bth f ur tw lists barring peple frm wrking with children and/r vulnerable adults. When did the rules change in relatin t infrmatin being filtered? Changes have been made t the legislatin that determines which cnvictins and cautins can be taken int accunt by emplyers and ther bdies and what is included n a Standard and Enhanced Criminal Recrd Certificate issued by the DBS. These changes came int frce n 29 May What are the changes? The changes made t legislatin impact bth what an emplyer can ask an individual in relatin t cnvictins and cautins (fr example a selfdeclaratin n an applicatin frm f d yu have any cnvictins ) and what is released n a Standard r Enhanced criminal recrd certificate issued by the DBS. Can an emplyer ask an individual t declare details f all cnvictins and cautins? An emplyer can nly ask an individual t prvide details f cnvictins and cautins that they are legally entitled t knw abut. v2.3

22 4 Where a Standard r Enhanced certificate can legally be requested (where the psitin is ne that is listed in the Rehabilitatin f Offenders Act 1974 (Exceptins) Order 1975 as amended) and where apprpriate Plice Act Regulatins (as amended) an emplyer can nly ask an individual abut cnvictins and cautins that are nt prtected. If an emplyer takes int accunt a cnvictin r cautin that wuld nt have been disclsed they are acting unlawfully under the Rehabilitatin f Offenders Act Cmpletin f the DBS Applicatin Frm sectin e field 55 When cmpleting the DBS applicatin frm, a questin will be asked at sectin e field 55 if the applicant has ever been cnvicted f a criminal ffence r received a cautin reprimand r warning. The respnse t this questin shuld nly be in relatin t cnvictins r cautins which are nt prtected and thereby subject t filtering. In cnjunctin with the Ministry f Justice, we have prduced the fllwing guidance fr applicants and emplyers. Applicants cmpleting e55 shuld treat this questin as if they were being asked: D yu have any cnvictins, cautins, reprimands r final warnings which wuld nt be filtered in line with current guidance? Emplyers shuld make applicants aware f this advice in answering the questin. Has eligibility fr a DBS check been affected by these changes? N. Eligible psitins guidance can be fund n ur website. What if I dn t btain certificates frm DBS? There are a small number f defined psitins where details f all cnvictins and cautins may be taken int accunt. These psitins d nt cme thrugh the DBS prcess. Sme examples are plice vetting and firearms licence applicatins. If the psitin/ccupatin is cvered by the Rehabilitatin f Offenders Act 1974 (Exceptins) Order 1975 but nt subject t a disclsure by the DBS, the v2.3

23 5 emplyer is entitled t ask abut, and receive infrmatin abut, all spent cnvictins and cautins. The emplyer shuld, hwever, fllw existing guidance and cnduct a caseby-case analysis f any spent cnvictins and cautins and cnsider hw, if at all, they are relevant t the psitin sught. It wuld be advisable fr the emplyer t keep recrds f the reasns fr any emplyment decisin (and in particular rejectins), including whether any spent cnvictins r cautins were taken int accunt and, if s, why. If the emplyee fails t disclse any spent cnvictins r cautins when required by law t d s, he/she will nt be prtected frm the cnsequences f this (i.e. the ROA will nt apply). External guidance Nacr s Resettlement Advice Service is the UK s dedicated, cnfidential, natinal resettlement helpline and nline service. They prvide expert advice and advcacy t peple with criminal recrds, as well as expert advice, supprt and training t emplyers and rganisatins respnsible fr interpreting and managing this infrmatin. Nacr have develped sample templates f criminal recrd declaratin frms that take accunt f the changes that yu may find useful. Further advice n filtering can be btained n their advice pages which may be helpful t yu. Unlck is an independent award-winning charity, prviding trusted infrmatin and advice services fr peple with cnvictins. They run a cnfidential peer-advice helpline which supprts peple in vercming the effects f their criminal cnvictins. Unlck prvide independent and impartial advice and supprt t emplyers and HR prfessinals that are receiving and/r making recruitment decisins based n criminal recrd infrmatin. Filtering and cautin advice pages are als available t view n the Unlck website. The DBS is nt respnsible fr cntent n external sites v2.3

24 All enquiries t: HR Manager The Jhn Lyn Schl Middle Rad Harrw n the Hill Middlesex HA2 0HN Telephne: +44 {0} recruitment.supprt@jhnlyn.rg