JOB DESCRIPTION. LIBRARY & ARCHIVES ASSISTANT LIBRARIAN Part-time, term time only

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1 JOB DESCRIPTION LIBRARY & ARCHIVES ASSISTANT LIBRARIAN Part-time, term time nly Harrw Schl was funded in 1572 by a lcal yeman farmer called Jhn Lyn. He was granted a Charter by Queen Elizabeth I t build a schl which wuld prvide a gd educatin, free, fr 30 bys living in the Parish f Harrw. Over the past 400 years the Schl has becme fully barding and nw has nearly 800 pupils. It is ne f the mst prestigius independent schls in the wrld. The Vaughan Library The Vaughan Library is lcated in the beautiful Gerge Gilbert Sctt building and is at the centre f barding schl life bth physically and academically. It registers an average f ver 450 visitrs daily and is, therefre, a busy place where pupils and staff can enjy eceptinal resurces t enhance bth their academic and leisure interests seven days a week during term time. Library staff are key participants in the learning prcess f pupils. The Vaughan Library s cllectin includes utstanding literature f bth new and classic bks as well as access t printed and nline resurces facilitated thrugh friendly, qualified librarians. Access t electrnic resurces ensures that pupils and staff are cmfrtable with the changing needs f tday s infrmatin wrld. The Vaughan Library is pen fr a ttal f 60 hurs each week f term time frm 8.30 am t 6.30 pm and n a Saturday frm 8.30 am t pm. It is als pen between 2 pm and 5 pm n Saturday and Sunday afternns. The Archives The Schl Archives is situated at 84 High Street a shrt distance frm the Vaughan Library. It is a purpse built building which prvides fr the archival f the Schl s dcuments relating t the histry f the schl and its administratin. The principal cllectins, reflecting the rganisatin and develpment f the schl are Gvernrs minutes and accunt bks frm 1608, Head Masters and Masters papers frm 1800 and schl lists frm The majr cllectins include estate dcuments dating frm the 14 th century, literary and autgraph material which includes items relating t Richard Brinsley Sheridan, Anthny Trllpe and Lrd Gerge Byrn. Architectural drawings and plans f schl prperty are als held. The Archives als hlds nn-manuscript material including the Hills & Saunders phtgraphic cllectin f individuals, grups, teams and buildings in the lcal area frm

2 Bys are encuraged t use the Archive and many are regular users f the rm undertaking such valuable wrk as listing recrds, researching their Huse histry and preparing articles and ehibitins. In rder t prmte the Archive within the Schl, the Glland Sciety was set up. This rganises trips t archives utside the schl and brings in speakers t talk abut lcal histry, archiving in general r abut Old Harrvians. The Assistant Librarian will wrk under the directin f the Head f Library and Archives and will wrk mainly in the Vaughan Library r the Archives depending n requirements. It therefre requires a respnsible persn wh is adaptable and fleible. The pst hlder must be able t deal with pupils in a friendly but prfessinal manner. The Assistant Librarian must be able t develp an awareness f the stck f the Library and Archive. A knwledge f the IT systems which are in place t aid readers and supprt the curriculum. It is als imprtant fr the jb hlder t have an awareness f the primary purpse f the Library/Archives. They can then assist bys in the recvery f infrmatin and enhance the academic life f the schl.. The Assistant Librarian will be epected t carry ut the fllwing duties, which are nt ehaustive. 1. The Buildings: Be a key hlder and t check lcks and alarms when pening and clsing the library. Checking fire drs and windws. Dealing with visitrs Liaisn with Harrw Schl Security 2. The Library Desk: Operate cmputerized lans and returns. Keep a watch n security f the stck Assist with phtcpier/printers/cmputerised catalgue/scanners Assist with readers enquiries Take an active part in develping bys infrmatin retrieval skills Keep statistical recrds f use 3. The Library stck : Take an active part in the catalguing f new additins t stck Maintain physical cnditin f bkstck, i.e. jacket/spine /labels T assist in the care and preservatin f the archive cllectins and maintain gd rder in the strng rms. This is t include daily envirnmental mnitring Maintain reservatin request service T prduce necessary dcuments fr research use, t ensure their careful replacment Crrespnd with readers, give advice n research tpics in persn, by pst, telephne and . Further t assist users in the use f the internet and CD rm surces in the Archive area Returns, check returned bks and replace them n the shelves n a daily basis T maintain the Archive rm ensuring research aids can be assessed in gd rder Maintain the necessary systems and prcedures assciated with such as: Cpyright, phtcpying, bk stck etc 2

3 Strict rder and tidy bk stck regularly Assist the Head f Library and Archives in administrative tasks such as: Inputting data, cmpiling & updating lists, catalgues & indees. Checking, packaging, numbering & labelling items Mnitr the prgress f Eclipse Pr- the cmputerised library management system 4. Displays Library and Archives Assisting frm time t time with specific prjects and large scale archival tasks which will include handling dirty, heavy material Assist with ehibitins, presentatins r ther media wrk 5. Archives Assist users and answer enquiries Help with access t archival material Assist with catalguing f Archives Assist in the care and preservatin f archive cllectins and maintain gd rder in the strng rms. Assist with the prductin f necessary dcuments fr research use t ensure their careful replacement T assist in maintaining the Archives ensuring research aids can be accessed in gd rder Give advice and infrmatin t users and answer queries n cmmn research tpics in persn, by pst, telephne and . Assist users in the use f internet and CD rm surces Maintain the necessary systems and prcedures assciated with research which includes areas such as cpyright, phtcpying, bk stck etc. Input data as and when required. Cmpile and update simple lists, catalgues and indees. Check packaging, numbering and labelling f items 5. Persnal Develpment Be willing t undertake training and attend apprpriate curses bth in schl and at ther venues The pst hlder s respnsibility fr prmting and safeguarding the welfare f children and yung persns fr whm s/he is respnsible, r with whm s/he cmes int cntact will be t adhere t and ensure cmpliance with the Schl s Child Prtectin Plicy Statement at all times. If, in the curse f carrying ut the duties f the pst the pst hlder becmes aware f any actual r ptential risks t the safety r welfare f children in the schl s/he must reprt any cncerns t his/her Line Manager r the Schl s Child Prtectin Officer. 3

4 ASSISTANT LIBRARIAN PERSON SPECIFICATION Educatin and Qualificatins A gd standard f general educatin A degree in Library and Infrmatin studies r equivalent qualificatin CILIP apprved pst graduate qualificatin Eperience & Knwledge Knwledge f current relevant legislatin (FOI, DPA and Envirnmental Infrmatin Regulatins Knwledge and use f cllectin management sftware Previus Library/Archive/Recrds management eperience Eperience f using ICT (inc Ecel, Wrd, Databases) Schl Skills and Persnal Qualities Ecellent IT skills Able t wrk alne and as part f a team Able t achieve high levels f custmer care Able t cmmunicate with the Schl cmmunity & eternal suppliers Able t wrk withut direct supervisin Able t prmte a welcming & helpful image f the Library/Archives Gd rganisatinal skills Ecellent eye fr detail Able t priritise admin duties and readers demands Able t wrk fleible hurs (inc weekend & eve duties) Ability t deal cnfidently with enquiries Initiative, cmmn sense, patience Enthusiasm & willingness Affinity with yung peple Ability t develp a culture f mutual respect with pupils Well rganized and self mtivated Gd humured Tact & cmmn sense Essential Desirable This psitin is subject t an ENHANCED Criminal Recrds Bureau Disclsure in the event f a successful applicatin. Cpies f the Schl s Cde f Practice and Plicy n the Recruitment f E- Offenders is available frm the Persnnel Department. 4

5 LIBRARY & ARCHIVES ASSISTANT LIBRARIAN Part-time, term time nly ADDENDUM TO PARTICULARS OF TERMS AND CONDITIONS OF EMPLOYMENT (Full Particulars f Terms f Emplyment will be issued n appintment) Respnsible t: The Head f Library & Archives Ultimately respnsible t: The Bursar Hurs f wrk: 14 hrs per week plus ccasinal weekend wrk + 2 weeks hliday wrk (as agreed with the Head f Library and Archives in accrdance with rta drawn up peridically by management) Salary: Between per hur depending n skills and eperience Annual salary will be calculated as fllws: hurly rate 14 hurs per week 35 weeks (33 weeks f term + 2 weeks hliday wrk pr rata weeks f hliday pay p.a. t be paid within salary = 39.5 weeks per year Hlidays: Paid within salary in advance. Hlidays must nt be taken during term time Pensin: Opprtunity t participate in Supprt Staff Pensin Scheme n cmmencement f Emplyment. Details will be prvided n appintment. Prbatinary perid: Up t ne year Ntice perid: One mnth Other Benefits: Opprtunity t jin the Harrw Schl Sprts Club Membership f Harrw Schl Glf Club at subsidized rates Subsidized membership f Harrw Lawn Tennis Club 10% discunt n cash purchases frm Schl Shp Schl hairdresser 5