City of South Bend 2016 Diversity & Inclusion Program, Practice and Policy Review. May 16, 2016

Transcription

1 City f Suth Bend 2016 Diversity & Inclusin Prgram, Practice and Plicy Review May 16, 2016

2 Overview and Purpse On January 15, 2016 Mayr Pete Buttigieg signed Executive Order N , establishing a City-wide diversity and inclusin initiative. Sectin 1 f E.O. N instituted a statement f plicy fr the City f Suth Bend regarding ur aspiratins and intentinal fcus n issues f inclusivity and diversity in ur wrkplace and prcurement f gds and services as well as ur brader cmmunity. Sectin 2 f E.O. N , called fr the Chief f Staff t the Mayr, the Diversity Cmpliance/Inclusin Officer, and the Directr f Human Rights in crdinatin with the heads f the City Departments and ther apprpriate City fficials t review existing City prgrams, practices and plicies which prmte diversity and inclusin and identify areas f strength and needed imprvement, with a reprt within 120 days f the rder. The newly appinted Diversity Cmpliance/Inclusin Officer jined the Mayr s ffice Mnday May 2, The fllwing initial review serves as the reprt specified in E.O. N

3 Initial Review Methd Executed Strategy Initial ne n ne discussins with department leadership regarding existing prgrams, practices and plicy areas f strength and areas f pprtunity fr imprvement. Initial review f existing plicy manuals rules and regulatin guidebks. Initial review f existing prgrams, and initiatives that prmte diversity and inclusin. Initial review f existing practices and prcesses that may impact wrkplace envirnment, climate, recruitment, hiring, prmtins, transfers, and verall retentin. Initial review f existing available diversity and inclusin data reprts.

4 Initial Review Findings Areas f Strength: Psitive Findings INCLUSION-Senir leaders acrss City departments are pen t expanding their knwledge f diversity and inclusin issues in the wrkplace. EXCELLENCE-Several City departments have existing best practice diverse cmmunity utreach prgrams that are well-knwn in the City and surrunding areas. ACCOUNTABILITY-Sme City departments have identified areas f pprtunity and are ready t cllabratively mve frward nce a plan f actin is established. INNOVATION-Sme City departments have adpted new sftware t increase the efficiency and accuracy f diversity data cllectin. EMPOWERMENT-Senir leaders acrss City departments are actively engaging their staff fr ideas n hw t imprve the representatin f diverse staff and create mre inclusive wrkplace envirnments.

5 Initial Review Findings Areas f Opprtunity: Cnstructive Findings INCLUSION-There is a need t add inclusive language and prcesses in all City plicy manuals, rules and regulatin guidebks. EXCELLENCE-There is a need fr cultural cmpetency experiential learning, educatin, and training fr all exempt and nn-exempt City persnnel. ACCOUNTABILITY-There is a need t imprve and in sme cases create a flexible, cnsistent, and centralized cmpliant hiring, prmtin, transfer and verall retentin prcesses. INNOVATION-There is a need t mre fully utilize technlgy and newly cmpiled data sets fr mre strategic decisin making, cmpliance reprting, cmmunicatin and resurce allcatin. EMPOWERMENT-There is a need t prvide City staff with the tls, resurces and experiences necessary t prgressively imprve career ptential and add value t the City as an aspiratinal emplyer f chice.

6 Next Steps The Chief f Staff fr the Office f the Mayr, The Diversity Cmpliance/Inclusin Officer, the Directr f Human Rights, City Department leadership and ther apprpriate City fficials will cllabratively create the Diversity and Inclusin Strategic Plan fr the City f Suth Bend based n the infrmatin cmpiled in this reprt as well as any additinal data that may be necessary. The fundatin f the new City f Suth Bend Diversity and Inclusin Strategic Plan rest n ur statement f plicy set frth in Sectin 1 f E.O. N It will be manifest in ur cre cmpetencies f inclusin, innvatin, excellence, empwerment and accuntability.

7 Appendix

8 Appendix A: City Purchasing Areas f Strength Outreach and engagement (Hw t d business with the city) Diverse rganizatin membership Mid-States Minrity Supplier Develpment Cuncil (MSMSDC), Wmen s Business Enterprise Natinal Cuncil (WEBNC) Areas f Opprtunity Prvide cultural cmpetency experiential learning, educatin and training pprtunities fr all staff Review existing crrespnding Ordinance, plicies and prcesses fr cmpliance and recmmend pssible amendments Create an inclusive nline vide guiding prspective cntractrs thrugh the bidding applicatin prcess Utilize data tracking sftware fr targeted decisin making and reprting Review staff capacity fr Ordinance, plicy and prcess cmpliance Review SBA/DBE/MBE/WBE State Certificatin prcess Cnduct a feasibility study n staff bandwidth fr establishing lcal SBA/DBE/MBE/WBE Certificatin prgram

9 Appendix B: City Persnnel Areas f Strength New Applicant Tracking System (ATS) New initiatives (Wmen Leadership Cnference, Veterans Appreciatin Lunchen, JAG, Gdwill Placement Prgram) New emplyee handbk Areas f Opprtunity Prvide cultural cmpetency experiential learning, educatin and training pprtunities fr all staff Develp inclusive emplyment plicies Expand experiential learning, educatin and training t create mre inclusive envirnments and increase cultural cmpetency fr all staff Review gvernment cmpliance prgram data cllectin and reprting Create nline easy access tlkits fr hiring managers, new hires and current staff Design a rbust nline career (perfrmance) management system tied t merit-based cmpensatin Create an pen dr culture

10 Appendix C: City Outreach Areas f Strength Yuth utreach (PAL, Dia De Ls Reyes, Yuth Plice Academy) Dnatins and vlunteer pprtunities (schl reading prgram, La Casa De Amistad, VIP/TEO) Cmmunity cllabratin and utreach (Rving rll calls, Cps, Cffee and Cnversatin, Crssing Guards, Pastral Rund Tables) Cmmunity educatin and training (SRO s, Vilence Interventin Initiatives, CAN) Areas f Opprtunity Prvide cultural cmpetency experiential learning, educatin and training pprtunities fr all utward facing City vlunteers Cnduct an envirnment/climate survey Cnduct a barrier analysis fr efficient prcess planning Practive review f existing plicy, duty manuals fr inclusive language and prcess develpment Build n the Open City brand