Sample Procurement Plan
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1 Sample Procurement Plan (Text in italic ft is meant for instructi to staff and should be deleted in the final versi of the PP) (This is ly a sample with the minimum ctent that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure the Bank s website in accordance with the guidelines. The initial procurement plan will cover the first 18 mths of the project and then updated annually or earlier as necessary). I. General 1. Bank s approval Date of the procurement Plan [Original: December 2007]: Revisi 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: Dec 24, Period covered by this procurement plan: The procurement period of project covered from year June 2010 to December 2012 II. Goods and Works and n-csulting services. 1. Threshold: Procurement Decisis subject to by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based the assessment of the implementing agency s capacity.] Procurement Method Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First ctract 3. ICB (Works) Above US$ 15 milli All 4. NCB (Works) Above US$ 5 milli All 5. (N-Csultant Services) Below US$ 100,000 First ctract [Add other methods if necessary] 2. Prequalificati. Bidders for _Not applicable_ shall be prequalified in accordance with the provisis of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Compents (as per paragraph of the Guidelines: [Refer to the relevant CDD project implementati document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operatial/Procurement Manual: Project Implementati Manual for World Bank Loan Project XYZ 04/01/2010 issued by <menti name of PIU> July 9, 2010
2 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 5 ICB works packages will be financed under retroactive financing 6. the Procurement Packages planned during the first 18 mths after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank s prior review first and then the other packages] Ref. the ICB (Works) the ICB (Goods) the NCB (Works) the NCB (Goods) the ICB (N- Csultant Services) Estimated Cost US$ milli Packages Domest ic Prefere nce (yes/no) by Bank ( / ) 82 5 No No Comments No 1 st ctract for No 1 st No ctract for III. Selecti of Csultants 1. Threshold: Selecti decisis subject to by Bank as stated in Appendix 1 to the Guidelines Selecti and Employment of Csultants: July 9, 2010 Selecti Method Threshold Comments 1. Competitive Methods (Firms) Above US$ 100, Single Source (Firms) All 3. Individual Above US$ 50, Short list comprising entirely of natial csultants: Short list of csultants for services, estimated to cost less than $_300,000_equivalent per ctract, may comprise
3 entirely of natial csultants in accordance with the provisis of paragraph 2.7 of the Csultant Guidelines. 3. Any Other Special Selecti Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Csultancy Assignments with Selecti Methods and Time Schedule Ref. of Assignment number of ctracts that will be let under QCBS number of ctracts that will be let under other methods Estimated Cost US$ milli Packages by Bank ( / ) Comments CQS July 9, 2010
4 Page 1 PROCUREMENT PLAN General Informati Kenya : Kenya Youth Employment and Opportunities Country: Kenya Bank s Approval Date of the Original Procurement Plan: Revised Plan Date(s): (comma delineated, leave blank if ne) Project ID: P GPN Date: Project Name: No: Kenya Youth Employment and Opportunities Executing Agency(ies):Micro and Small Enterprises Authority WORKS Activity Reference / Compent Type Method Procurement Prequalificati Actual Amount (Y/N) Status Draft Pre-qualificati Documents Prequalificati Evaluati Report Draft Bidding Document / Justificati Specific Procurement Notice / Invitati Bidding Documents as Issued Proposal Submissi / Opening / Minutes Bid Evaluati Report and Recommendati for Award KE-MSEA-9005-CW-RFQ / Refurbishment of Boardroom and PIU offices 0.00 Canceled KE-MSEA-9007-CW-RFQ / Refurbishment of a Cference centre 0.00 Canceled KE-MSEA-9006-CW-RFQ / Refurbishment of Server Room 0.00 Canceled KE-MSEA-9003-CW-RFQ / Cabling/LAN Management 0.00 Canceled KE-MSEA-9008-CW-RFQ / Installati of ISDN Line 0.00 Canceled GOODS Activity Reference / Compent Type Method Procurement Prequalificati Actual Amount (Y/N) Status Draft Pre-qualificati Documents Prequalificati Evaluati Report Draft Bidding Document / Justificati Specific Procurement Notice / Invitati Bidding Documents as Issued Proposal Submissi / Opening / Minutes Bid Evaluati Report and Recommendati for Award KE-MSEA-8795-GO-RFQ / Microsoft Office 2016(single user) (92) KE-MSEA-8828-GO-RFQ / digital Camera (1) KE-MSEA-8834-GO-RFQ / Anti- Virus (Corporate License) KE-MSEA-8835-GO-RFQ / a Router KE-MSEA-8974-GO-RFQ / server racks(2)
5 Page 2 KE-MSEA-8981-GO-RFQ / office furniture(assorted) KE-MSEA-8982-GO-RFQ / fire resistant cabinets(4) KE-MSEA-8986-GO-RFQ / ordinary cabinets(6) KE-MSEA-8992-GO-RFQ / Firewall (1) KE-MSEA-8998-GO-RFQ / Telecference software(8 party license) KE-MSEA-8999-GO-RFQ / Telecference and accessories KE-MSEA-8976-GO-RFQ / Uninterruptible Power Supply (UPS) 750VA (50) KE-MSEA-8995-GO-RFQ / IPABX (1) and IP Phes(4 No) KE-MSEA-8791-GO-RFQ / Supply and Delivery of Laptop computers (46 No) KE-MSEA-8979-GO-RFB / motor Bids Open - Natial vehicles (5) KE-MSEA GO-RFB / ICT equipment Desktop Computers (47 ) Microsoft Windows 10(92 Licences) Printers (39)Servers (2) Bids Open - Natial Copier(1 ) Scanners (3 No) Projectors(2 ) Un-interrupted Power supply for server(two 5KVa) KE-MSEA GO-RFQ / Supply and installati of biometric and Air cditiing to the server room KE-MSEA GO-RFQ / LAN Management/cabling services
6 Page 3 KE-MSEA GO-RFQ / ICT Equipment Lot 1: Servers(2No) and UPS (5KVA 2No) KE-MSEA GO-RFQ / ICT Equipment Lot 2: Heavy duty copier(1no), Scanner(3No) and Projector(2No) KE-MSEA GO-RFQ / ICT Equipment Lot 3: Desktop computers with windows licenses(47no) and Medium Duty Printers (39No) KE-MSEA GO-RFQ / Switches (2No) NON CONSULTING SERVICES Activity Reference / Compent Type Method Procurement Prequalificati Actual Amount (Y/N) Status Draft Pre-qualificati Documents Prequalificati Evaluati Report Draft Bidding Document / Justificati Specific Procurement Notice / Invitati Bidding Documents as Issued Proposal Submissi / Opening / Minutes Bid Evaluati Report and Recommendati for Award KE-MSEA-8904-NC-RFQ / Bandwidth (dedicated Internet) KE-MSEA-8909-NC-RFQ / Wifi Hotspot(Apple router) KE-MSEA-9001-NC-RFQ / Help Desk cfigurati KE-MSEA-8996-NC-RFQ / Development of Enterprise Resource planning(erp) software KE-MSEA NC-RFQ / Installati of ISDN line KE-MSEA NC-RFQ / Development and Redesigning of MSEA Website CONSULTING FIRMS Activity Reference / Compent Type Method Ctract Type Actual Amount Status Terms of Reference Expressi of Interest Short List and Draft Proposals Opening of Technical Notice Proposals as Issued Proposals / Minutes Evaluati of Technical Proposal Combined Evaluati Report and Draft Negotiated Ctract KE-MSEA-8662-CS-QCBS / Development of management Informati system Quality And Cost- Based Selecti Open - Natial 0.00 Canceled
7 Page 4 KE-MSEA CS-QCBS / Business Development Service Providers Based Selecti Internatial 0.00 Implementati KE-MSEA CS-QCBS / Management of Business Plan Competiti Based Selecti Internatial 0.00 Implementati KE-MSEA CS-QCBS / Development of Management informati System (MIS) Quality And Cost- Based Selecti Open - Natial 232, Signed KE-MSEA CS-QCBS / Business Development services (n-digital delivery) Based Selecti Internatial 0.00 Implementati KE-MSEA CS-QCBS / Digital delivery business development services Quality And Cost- Open - Natial 0.00 Based Selecti Implementati KE-MSEA CS-QCBS / Business Development Service(BDS) providers(n Based Selecti Internatial 0.00 Implementati digital) for cycles 4,5 and 6 KE-MSEA CS-QCBS / Business Development Service (BDS) providers Based Selecti Internatial 0.00 Implementati (Digital) for cycles 4,5 and 6 INDIVIDUAL CONSULTANTS
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