Synthetic Turf Replacement Scheels Overland Park Soccer Complex Overland Park, KS. November 18, 2016 ADDENDUM #1

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1 Synthetic Turf Replacement Scheels Overland Park Soccer Complex Overland Park, KS November 18, 2016 ADDENDUM #1 This addendum forms a part of the Contract Documents and modifies the original Bid Documents and Project Manual dated October 25, Copies of the document can be obtained from VSR Design (Field Consultant) , vance@vsrdesign.net or Mike Laplante, x 2001, mike.laplante@opkansas.org Acknowledgement of the addendum is required in the Bid Form. CLARIFICATIONS: 1. The project is a tax exempt job. The City of Overland Park will supply tax exempt certificates to the successful bidder. 2. The anticipated award date will be after the City Council Community Development Committee, January 4th meeting. 3. Time is of the essence for this project. Two schedules have been offered to proposers. Minor modifications can be made as long as 9 fields are available during the summer schedule, and 11 fields are available during the spring and fall schedule. Liquidated Damages are defined in the specifications. 4. This project is considered a Proposal and there are numerous documents that must be submitted for consideration. The scoring criteria is included in the RFP Documents. 5. A sample of the existing rubber has been tested and the particle size analysis is attached. The Owner has attempted to take a representative sample form the fields, but does not guarantee that all infill in all of the fields will be identical. 6. The pre-bid sign in lists are attached. 7. The Plan Holder List is attached. 8. The high use aspects of the field were discussed with the intent of making everyone aware that the new turf must be extremely durable. 9. All of the fields will be the same size. 11 of the 12 fields are being enlarged. The goal anchors that exist on these 11 fields will need to be moved. They are currently in a +/-6 PVC tube with a cap (with turf glued to it) allowing play over the top if the goal is removed and the field is cross striped. The tube is embedded into the subgrade and concrete anchors into the sub-grade. The existing anchors may be salvaged and re-used if they can be removed without damage. If the existing tubes and anchor assemblies are not re-used, a similar anchor and tube shall be re-constructed. The new tube can be PVC or an irrigation valve box, as long as the assembly can be covered with artificial turf and is anchored to the subgrade and can be played over the top of. 10. The only lines that will be present on the field will be tufted, no inlays will be allowed. These will consist of the perimeter of the field and the mid-field line. All other lines will be painted by the Owner. The Owner would like to paint some of these lines during the infill process (so more fiber than rubber is painted), but will not delay the project in any way. 11. In cases of discrepancies between items in construction documents, Owner or his representative, shall have the right to choose whichever alternative best fits the project, at no additional cost to the Owner. CHANGES TO PROJECT MANUAL 1. INVITATION TO BID Remove INVITATION TO BID in its entirety and replace with the attached Invitation to Bid. Additional turf types can be submitted as alternates as part of a single submittal.

2 2. Section Infill Artificial Turf Remove item 1.5.A.2 Boxed Sample of turf with infill. 3. Section Infill Artificial Turf Add item 1.5.J. Certified Conformance Surveys: Contractor will hire an independent Surveyor, licensed in the State of Kansas to perform Conformance Survey of the finish gravel on each field. The survey will consist of 5 rows on a 25 grid centered on the crown of the field. CHANGES TO DRAWINGS 1. Field Striping Plan. Note #4, Add,.Preferred Paint Provider is Pioneer Paint. Color is White. Revised diagram is attached. END OF ADDENDUM #1

3 Scheels Overland Park Soccer Complex - Plan Holders Date: 11/18/2016 Name Company Phone Fax 1 Craig Shonk Sporturf Midwest Craig@midwestsytheticturf.com 2 Jeff Porter Mid America Golf jporter@mid-americagolf.com 3 Bob Aurich Tencate Turf b.aurich@greenfieldsusa.com' 4 Steve Einspanier FieldTurf steve.einspanier@fieldturf.com 5 Todd DeWolfe ProGrass tdewolfe@prograssturf.com 6 Paul Austin Turf Prep paulmike@turfprep.com' 7 Nathan Henderson Shaw Sports Turf nathan.henderson@shawinc.com 8 Jody Factor/Jeff Nelson Greenfields j.factor@mwsts.com'/j.nelson@mwsts.com 9 Mark West UBU Sports markw@ubusports.com 10 Michelle Kuhns Hellas Construction mkuhns@hellasconstruction.com 11 Gabe Brown Brown Midwest Construction gbrown@brownmidwest.com 12 Dean Ferrell A-Turf dean@aturf.com 13 Chuck Fleishman ACT Global cfleishman@actglobal.com 14 Jeff Emanual Nemaha jemanuel@nemaha.net 15 Jameson Sheley Byrne & Jones Construction jsheley@byrneandjones.com 16 Ron DeMeyer Kiefer USA ron@kieferusa.com 17 David Channel/Jeff Fowler Sprinturf dchannel@sprinturf.com/jfowler@sprinturf.com 18 Joe Gianino ATG Sports matt@atgsports.com 19 Matt Bixler Sports Field Removal LLC bixler333@hotmail.com

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6 Scheels Overland Park Soccer Complex Overland Park, KS BID FORM LUMP SUM PROPOSAL for: Scheels Overland Park Soccer Complex TURF REPLACEMENT PROJECT PROPOSAL OF: (Hereinafter called Bidder ), A CORPORATION* ORGANIZED AND EXISTING UNDER THE LAWS OF THE STATE OF A PARTNERSHIP* CONSISTING OF AN INDIVIDUAL* TRADING AS *Complete applicable designation. TO: City of Overland Park, KS ATTN: City Clerk 8500 Santa Fe Drive Overland Park, KS The undersigned, having familiarized itself with local conditions affecting the cost of the work at the place where the work is to be done and with all Bidding Documents, including the Instructions to Bidders, Plans and Specifications, General and Supplementary Conditions, the Standard Form of Agreement and the other Contract Documents, and having examined the location of the proposed work and considered the availability of labor and materials, hereby proposes and agrees to perform everything required to be performed, and to provide and furnish any and all labor, materials, supervision, necessary tools, equipment, and all utility and transportation service necessary to perform and complete in a workmanlike and timely manner all of the work required for the project, all in strict conformance with the Instructions to Bidders and other Contract Documents (including Addenda Nos., through, the receipt of which is hereby acknowledged), for the lump sums hereinafter specified. 2. BASE BID Base bid to include General Conditions, demolition, protection of existing facilities, excavation, grading, drainage, gravel, filter fabric, concrete curb, wood nailer, conformance surveys, artificial turf, infill and turf installation, goal posts, play clocks, natural turf renovation and all other miscellaneous items necessary to deliver a complete playing field installation based on the identified base bid schedule. a. Turf Name:. The Lump Sum of Additional breakdown requirements are described in Section Summary of Work, Part 1.11 Additional Owner Requested Bid Breakdown. The Owner intends to evaluate each bid in its entirety and will make its decision based on the information included described in the Summary of Work Part 1.11, Additional Owner Requested Bid Breakdown, as well as the price included above. Bid Form Section

7 Scheels Overland Park Soccer Complex Overland Park, KS 3. Alternates: 1. Full bid in lieu of Base Bid based on Alternative Schedule #1. Lump Sum price of: 2. Per Pound price of re-used rubber. Per Pound price of: 3. Virgin EPDM Rubber infill in lieu of SBR rubber. Lump Sum price of: 4. Deduct alternate to eliminate the Third party insurance 8 year warranty for turf system. Lump Sum price of: 5. Alternative Turf in lieu of Base Bid. Turf Name and brief Description Lump Sum Add or (Deduct) price of: 6. Alternative Turf in lieu of Base Bid. Turf Name and brief Description Lump Sum Add or (Deduct) price of: 7. Alternative Turf in lieu of Base Bid. Turf Name and brief Description Lump Sum Add or (Deduct) price of: Bid Form Section

8 Scheels Overland Park Soccer Complex Overland Park, KS 4. Unit Prices: 1. Replacement of rotted or otherwise defective perimeter nailer. Lump Sum price of: 2. Per cubic yard replacement of top gravel due to unstable conditions or excessive fines causing reduced drainage. Cubic Yard price of: 5. PROPOSAL EVALUATION CRITERIA Scoring 1. Price 125 a. Base Bid b. Alternate and Unit Prices 2. Artificial Turf 150 a. Turf i. Technical Specification ii. Test ResultS b. Manufacturing Facility c. Fiber Source d. Sustainability 3. Experience 125 a. Demolition b. Infill Extraction & Re-use c. Installation (Certified Field Builder) d. References Turf System e. References Installation 4. Schedule/Project Approach Lawsuits/Ownership Stability 25 Total TAX EXEMPTION This project shall be considered Tax Exempt. Federal, State and local taxes shall not be included with the Bid. Subsequent to the award of the construction contract, the City will obtain from the State of Kansas a sales tax exemption certificate number. The sales tax exemption certificate will permit the Contractor to purchase materials for incorporation into this project without paying sales tax, provided that the Contractor furnishes the certificate number to the material supplier. 7. CHANGES IN THE WORK Changes in the work shall be as established in the Contract Documents. The following fees shall be used for lump sum pricing and actual cost pricing of additions and deletions to the work included in the Bid, Namely: Not to Exceed Bid Form Section

9 Scheels Overland Park Soccer Complex Overland Park, KS A. To Contractor for work performed by his own forces 10% B. To Contractor for work performed by other than his own forces 5% C. To Subcontractor for work performed by his own forces 10% D. To Subcontractor for work performed by other than his own forces 5% Percentages for overhead and profit will not be allowed on bond premiums. 8. A. In the execution of the Agreement, no person shall on the grounds of race, color, religion, sex, disability, or national origin be excluded from full employment rights, be denied the benefits of, or otherwise subject to discrimination under any program, service or activity under the provisions of any and all applicable Federal and state laws against discrimination. Bidder shall furnish all information and reports required by the rules, regulations, and order of the Secretary of Labor for purposes of investigating to determine compliance with such laws. B. Bidder shall observe the provisions of the Kansas Acts against Discrimination and shall not discriminate against any person in the performance of work under the Agreement because or race, religion, color, sex, physical handicap unrelated to such person s ability to engage in the particular work, national origin or ancestry. C. In all solicitations or advertisements for employees, Bidder shall include the phrase, equal opportunity employer, or similar phrase approved by the Owner. D. If bidder fails to comply with the provisions of K.S.A , bidder shall be deemed to have breached the Agreement and it may be canceled, terminated or suspended in whole or in part, by Owner. E. If bidder is found guilty of a violation of the Kansas Acts Against Discrimination under a decision or order of Owner that has become final, bidder shall be deemed to have breached the present Agreement and it may be canceled, terminated, or suspended in whole or in part, by Owner. F. Bidder shall include the provisions of paragraphs A through E above in every subcontract or purchase order so that such provisions shall be binding upon all subcontractors and vendors. 9. The undersigned hereby proposes and agrees to substantially and/or finally complete the work or segments of the work on or before the scheduled dates listed in Section Summary of Work, and to pay as liquidated damages the corresponding amount stipulated in Section Summary of Work for each consecutive calendar day thereafter that the work or segment of the work remains substantially and/or finally incomplete in accordance with the Contract Documents. This provision shall be applied, and the daily liquidated damages amount(s) shall be calculated separately as to each substantial and/or final complete date stated. 10. Accompanying the Bid is Bid Security of at least 5% of the bid in the form of a Bid Bond in the amount of Dollars ($ ), payable without condition to the Owner, which it is agreed shall be retained as liquidated damages for the delay and extra expense caused the Owner, if the undersigned fails to execute the Contract and furnish the bonds required by the Contract Documents, within the time stated in the Contract Documents. 11. In submitting the Bid it is understood that the right to reject any and all bids has been reserved by the Owner and that this bid may not be withdrawn for a period of sixty (60) days from the opening. Date this day of, 20. Name of Bidder Bid Form Section

10 Scheels Overland Park Soccer Complex Overland Park, KS Address of Bidder Authorized Officer Title Telephone Number (Seal) ATTESTED: Bid Form Section

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12 FIELD MARKING EMBED IN CURB TO REMAIN. REPAIR IF DAMAGED DURING CONSTRUCTION. EXISTING FIELD CURB TO REMAIN. REPAIR IF DAMAGED DURING CONSTRUCTION. HALFWAY LINE TOUCH LINE GOAL LINE EXISTING NETTING TO BE PROTECTED DURING CONSTRUCTION OVERLAND PARK SOCCER COMPLEX FIELD STRIPING PLAN VSR DESIGN DRAWING NO.: SP1.0 DATE: