ARCHITECTURE, PLANNING AND HISTORIC PRESERVATION, INC. ADDENDUM NO. 1. September 9, to the BIDDING DOCUMENTS for

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1 AUSTIN ARCHITEXAS DALLAS ARCHITECTURE, PLANNING AND HISTORIC PRESERVATION, INC. ADDENDUM NO. 1 September 9, 2014 to the BIDDING DOCUMENTS for ELLIS COUNTY COMPLEX Records Storage Building Waxahachie, Texas By ARCHITEXAS Architecture, Planning & Historic Preservation, Inc S. Congress Ave, Suite 200 Austin, Texas (512) This Addendum forms a part of the Bidding Documents and modifies the Construction Drawings and Project Manual dated August 22, 2014 as noted below. This Addendum consists of two (2) pages. QUESTIONS Questions and Responses: Q1. When placing the corrugated sheets horizontally there are no vertical attachment points for the panels. Building girts, base angles, and eave struts are horizontal. Do you intend for us to frame steel stud walls for attachment? (Asked by two different PEMB manufacturers). Response: The structural framing plan, Sht. S1.3 indicates 6 inch, 14 gauge metal studs at 16 O.C. at exterior walls. Additionally, Sht. A4.0, Details 3 & 4 through the exterior walls indicate 6 inch metal studs. For bidding purposes, provide cost for assembly shown on the drawings. Provide a separate cost for Alternate No. 1 for the following: Provide secondary structure for perimeter exterior walls comprised of standard metal building components including base angles, horizontal Z girts and Page 1 of S. Congress Ave., Suite 200 Austin, Texas Fax

2 eave struts, in lieu of 6 inch, 14 gauge metal studs. Provide additional girts or studs for installation of anchors for stone veneer at the base of the building; provide as necessary for required anchor spacing (Max. 24 inches O.C.). The metal wall panels will run vertically. Q2. There is a specification for a 20 year roof warranty for the roof system. The roof panels specified are PBR screw down panels and there is no warranty available for it. You would have to use a standing seam roof with concealed fasteners to obtain a 20 year warranty. (Again, asked by two PEMB manufacturers) Response: Correct there is no warranty for the roof panel specified with the exception of General Contractor s 1 year warrant from date of Substantial Completion. For roof and wall panels, provide manufacturer s standard 30 year warranty for the finish in lieu of 40 years as indicated in Spec. Sect Metal Building Systems. Q3. I did not see the insulation R factor in the specs. Does this need R-30 roof and R-19 walls? Response: Per Sht. A2.0, General Notes Floor Plan, note 5.B & C, provide metal building manufacturer s standard insulation, 6 inch thick R-19 at exterior walls and 9 inch thick R-30 at roof. Where insulation is exposed to view, provide manufacturer s standard protective wrap. Q4. There are (2) split system units That, I believe, would fall under the energy code of having to have 100% outside air/economizer capabilities which would change the design and layout of the systems as well as cost. Do we bid it as is and if changes are needed later it will be addressed at that time? Response: Provide bid for system indicated on the Drawings. END OF ADDENDUM Attachments: Revised Bid Form (Attachment E ); Pre-bid sign-in sheet (1 pg.); Pre-bid Meeting Agenda (1 pg.) Page 2 of 2

3 ATTACHMENT E BID FORM DATE:, 2014 PROJECT: Ellis County Records Storage Building PROPOSAL OF: hereinafter called "Proposer", a (corporation) (partnership) (sole proprietorship) (Bidder strike out inapplicable terms) TO: Ellis County (hereinafter called "Owner") The undersigned, in compliance with your Bid Solicitation, submits the following Bid. 1) Representations: Bidder hereby represents that Bidder will: a) Accept the provisions of the Contract Documents and Request for Sealed Proposal. b) Enter into and execute a Contract with the Owner within ten days after Notification of Award and will furnish the required bonds. c) Accomplish the Work in accordance with the Contract Documents prepared by ARCHITEXAS - Architecture, Planning and Historic Preservation, Inc. 2) Insurance Requirements: See Attachment C for insurance limits. Provide applicable adjustment rates for each $1,000 increase or decrease in construction costs for All Builders Risk and General Liability Insurance. All Builders Risk policy by contractor: $ General/Excess Liability Insurance: $ /$1,000 of contract value /$1,000 of contract value 3) Cost of the Work (Base Bid): The grand total contract amount will be established by adding the General Conditions plus the Cost of the Work plus the Allowances plus the Contractor Fees. Dollars ($ ). Line item costs: Bidder to provide line item costs for the following: (Amounts to be included in the Base Bid Amount above.) a. Control erosion discharge from disturbed areas with silt fence, indicate lineal foot of fence estimated and unit cost per foot. L.F. / Cost per L.F. $ 12 of 21 Initials

4 4) Time of Completion: Bidder will achieve Substantial Completion of the Work within the following calendar days after a Notice to Proceed is issued: Days ( ). 5) Allowances: 1. Provide a cash allowance of $40,000 for the Owner s Contingency. 6) Unit Prices: N/A 7) Alternate Bids: Alternate No. 1: Provide alternate secondary structure for perimeter exterior walls per Addendum 1. Dollars ($ ). 8) Overhead and Profit for Changes in the Work: The following percentages will be used to determine the amount of overhead and profit to be added to Contractor's costs for changes in the Work ordered by the Owner: A. For Work performed by Contractor's own forces: Overhead: percent Profit: percent B. For work performed by a subcontractor and supervised by Contractor: Overhead: percent Profit: percent 9) Addenda: Bidder acknowledges receipt of the following Addenda: 13 of 21 Initials

5 Respectfully Submitted, Firm Name By Street Address Signature City, State and Zip Code Title Telephone Corporations: Affix Corporate Seal State in which incorporated 14 of 21 Initials

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7 Pre-Bid Meeting Agenda 1433 / Ellis County Records Storage Building Wednesday, August 27th - 10:30 A.M. County Courthouse Engineer s Office 109 S Jackson Waxahachie, Texas I. Introduction Joe White Sign in sheet Introduction II. Description of Bid Proposal A. Part A submission 1. Bid Form (Attachment E) 2. Initialed Copy of Request for Competitive Sealed Proposal 3. Bid Bond or Bid Security (Attachment G) 4. Vendor Compliance to State Law (Attachment C) 5. Non-collusion Affidavit (Attachment F) B. Part B submission 1. All items listed in Attachment G C. Bid Proposals are required to be completed with original signatures of corporate offices along with notary public. Bidding Procedures A. Part A is due no later than 2:00 pm on Wednesday, September 17 th, Part B is due no later than 2:00 pm on Thursday, September 18 th Proposals will be opened and read aloud at the Purchasing Department on the 3 rd floor of the historic courts building, 101 W. Main Street, Waxahachie B. Faxed bids will not be accepted C. No modifications to the bid form will be accepted. D. Bids shall be good for 45 days Insurance and Bond Requirements A. Insurance requirements are stipulated in Attachment B B. Bid Bond Attachment G C. Performance and Payment Bond Attachment H & I Allowances A. Allowances are outlined in Spec Section and are to be included in the Base Bid. III. Project Manager Susan Frocheur Scope of Project: To construct new prefabricated metal building to house the Ellis County Records Storage. Site work includes utility related work, limited restoration of existing landscaping, and parking lot striping/wheel stops/ and ADA signage. Schedule A. Expected start date: October 1 st, B. Expected completion date: Early March, Plans, Specs and Addenda can be downloaded online at: Ellis County Website: Plans, Specs and Addenda are available at the contractor s cost at:

8 Ellis County Reprographics, 201 Johnston Blvd, Waxahachie; Bidders list will be compiled and posted on the Ellis County Website. Addenda: Addendum No.1 will be issued by noon on Tuesday, September 2nd, and will include any questions or clarifications addressed today or received by 9 am on Tuesday. IV. Site Review Availability Site is accessible at anytime. Existing structures - Protection V. Clarifications 1) Permitting: This property is located outside of the Waxahachie limits and therefore will not need permitting through the City of Waxahachie. 2) Earth work: All earthwork related to the preparation of the foundations and adjacent paved concrete sidewalk, as indicated in the Architectural and Structural drawings, shall be included in this project. Grading around those areas and the grading for the road ways is not included in the scope of this project. 3) Parking lot striping, wheel stops, ADA signage, etc., is included in the scope of this project. 4) Fencing: Fencing is by others and is not included in the scope of this project. 5) Aerobic system: The aerobic system is not part of the scope of this project. Contractor is only responsible for terminating the plumbing as indicated on the MEP drawings. 6) Bonding: Sub-contractor bonding in accordance with Attachment D is required for all proposed contracts exceeding $50,000. V. Closing Comments and Question / Answer