POSITION DESCRIPTION

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1 State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box Lansing, MI Position Code 1. AUDITORA POSITIO DESCRIPTIO This position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position. 2. Employee's ame (Last, First, M.I.) 8. Department/Agency MIL AFFR CETRAL OFFICE 3. Employee Identification umber 9. Bureau (Institution, Board, or Commission) Michigan Veterans Affairs Agency 4. Civil Service Position Code Description 10. Division Auditor-A 5. Working Title (What the agency calls the position) 11. Section Auditor - Contract & Grant Compliance Analyst 6. ame and Position Code Description of Direct Supervisor 12. Unit LOEY, TIMOTHY J; SEIOR MAAGEMET EXECUTIVE 7. ame and Position Code Description of Second Level Supervisor 13. Work Location (City and Address)/Hours of Work REDFORD, JAMES R; DIRECTOR MICH VETS AFFRS AGCY A Phoenix Building Lansing / 8:00 AM - 5:00 PM 14. General Summary of Function/Purpose of Position This position functions as the recognized resource for contract & grant compliance for the Michigan Veterans Affairs Agency (MVAA). As the recognized resource, the position has responsibility for the development of audit programs, performing audits of existing contracts and grants for compliance with established performance measures and managing contracts and grants for the MVAA.

2 15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. Duty 1 General Summary: Percentage: 40 Develop and conduct audits for the MVAA. Develops objectives, methodology, programs, and procedures for auditing contracts and grants. Develops objectives, methodology, programs, and procedures for internal audit engagements. Ensures consistency of appropriate quality requirements as they relate to the contract and validates/verifies adherence to specified requirements through test and measurement activities. Provides internal audit services across the agency, including reviewing the disposition of the prior audit findings; facilitating the internal control evaluation and biennial reporting processes; serving as a liaison with other auditors; assisting with the investigation of alleged errors or irregularities; and others. Supports the program managers in developing and maintaining quality assurance, performance standards and/or test and evaluation plans, as appropriate. Audits financial and operational records and data to determine the effectiveness of internal controls and the level of compliance with applicable statutes, rules, procedures, policies, and regulations. Audits and reviews the reliability and integrity of reports. Appraises the effectiveness of existing internal controls and operations and recommends improvements and alternatives. Appraises the effectiveness of existing controls and operations and recommends improvements and alternatives. Prepares audit reports containing data on records audited, test checks made, conclusions reached, exceptions taken, objections made by audited party, and proposed action. Reviews audit results and exceptions with audited party, representing attorney, or accountant and explains the findings and basis for exceptions. Defends audit findings at hearings and may serve as witness at formal proceedings. Duty 2 General Summary: Percentage: 40 Manages MVAA contracts and grants.

3 Reviews deliverables in accordance with performance measures for compliance with established objectives. Reviews invoices for accuracy and compliance with established agreement. Presents results of reviews to the program manager for corrective action and/or payment. Financial Analysis and Reporting - Track the indexes as well as the appropriate burn rate for a given contract. Inspects deliverables and monitors services for conformance with contract/ order/agreement terms and conditions, reports findings to the PM. Processes inspection reports as supporting documentation for payments and maintains documentation of all inspections performed including disposition of the results. Ensures invoices properly align with delivered services and products received and accepted. Verifies delivery of products and services according to specified standards. Monitors contractor's performance in accordance with the contract terms and conditions effectively monitor performance in accordance with the contract terms and conditions and Statement of Work. Provides feedback to the contractor and prompt input to the PM recommending a technical course of action. Reviews the invoice to determine the validity of the cost claims and relating total expenditures to the progress of the contract. Recommends the PM approve or disapprove the invoice for payment in accordance with the contract clauses and agency policies and procedures. Duty 3 General Summary: Percentage: 10 Assists with contract and grant development.

4 Provides support in the design and implementation of methods for meeting project requirements and outcomes for approved projects. Recommends criteria, standards and guidelines to assess progress on projects and determines if objectives are met. Provides inputs to the Program Manager (PM) or Contracting Officer (CO) on the acquisition strategy and source selection plan. Assist with conducting needs analysis and preparing clear requirements documents, i.e. Statements of Work (SOW). Demonstrates ethical conduct during the procurement and monitoring process. Assists with defining roles and responsibilities by knowing the terms and conditions to which they are assigned; and participate in post-award orientation meetings to review contract milestones and responsibilities. Provides appropriate documentation in support of contract modifications or adjustments to the PM; analyzes documents, justifies and recommends contract changes to the PM for consideration. Duty 4 General Summary: Percentage: 10 Record Keeping and other duties as assigned. Prepares and maintains manual and computer database for working papers and records. Maintains clear and accurate records of pre and post award documents, actions and effective coordination within the acquisition team, according to agency specific requirements. Provides copies to the PM and CO as appropriate. Other duties as assigned. 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Considerable independent judgment is required to carry out assignments that have significant impact on services or programs. Guidelines may be available, but require adaptation or interpretation to determine appropriate courses of action. 17. Describe the types of decisions that require the supervisor's review. Any changes to established procedures or supervisor s guidance. Development of new programs. Issues that are politically sensitive or have policy related impacts. Issues that may be controversial and/or those that have agency-wide impact. 18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions. Physical effort includes standing, sitting, walking, reaching, and bending typically inherent in an office setting. The environment is usually typical of an office environment. Periodic travel throughout the state, sometimes with overnight stays. Working with files and documents with occasional transport of equipment, files, or medium weight boxes from one location to another.

5 19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a fulltime, on-going basis. Additional Subordinates 20. This position's responsibilities for the above-listed employees includes the following (check as many as apply): Complete and sign service ratings. Assign work. Provide formal written counseling. Approve leave requests. Approve work. Review work. Approve time and attendance. Provide guidance on work methods. Orally reprimand. Train employees in the work. 22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why? /A new position. 23. What are the essential functions of this position? Position functions as the recognized resource for contract & grant compliance for the MVAA. This includes responsibility for: Development of audit programs for the agency s contracts and grants. Conducting Audits of the agency s contracts and grants. Reviews contract and grant deliverables for compliance with established objectives. Reviews invoices for accuracy and compliance with established agreement. Assists with contract and grant development. Maintains clear and accurate records. 24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed. /A new position 25. What is the function of the work area and how does this position fit into that function? The Michigan Veterans Affairs Agency coordinates veterans services and activities for the state. This position functions as the recognized resource for contract & grant compliance for the agency 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position. EDUCATIO: Possession of a bachelor's degree with at least 24 semester (36 term) credits in accounting. EXPERIECE:

6 Auditor 12 Three years of professional experience auditing accounting, financial, and operations records equivalent to an Auditor, including one year equivalent to an Auditor P11. Alternate Education and Experience Auditor 9-12 Possession of a Certified Public Accountant certification (CPA) may be substituted for one year of experience at the P11 level. Possession of a Certified Management Accountant certification (CMA) may be substituted for six months of experience at the P11 level. Possession of a Certified Internal Auditor certification or a Certified Information System Auditor certification may be substituted for one year of experience at the P11 level for positions responsible for internal auditing. Possession of a bachelor's degree with 24 semester credits (36 term) in finance, information systems, or management may be substituted for the education for positions responsible for internal auditing. KOWLEDGE, SKILLS, AD ABILITIES: Knowledge of the principles, practices, methods, and techniques of governmental and nongovernmental accounting and auditing as used by county government and nonprofit organizations. Knowledge of generally accepted professional accounting and auditing principles and practices. Knowledge of business law, corporate finance, banking, administrative operations, and economics. Knowledge of procedures required to avoid subjecting the state to lawsuits for damages. Knowledge of the statutes, rules, and regulations applicable to the type of entities audited. Knowledge of government auditing standards. Knowledge of internal auditing standards. Knowledge of the application of internal control concepts to plan, perform, manage and report on the evaluation of various business processes/areas/functions Ability to interpret regulatory laws pertaining to public and private financial responsibility. Ability to recognize and assist in correcting errors in accounting practices. Ability to input, maintain, and retrieve data from computer systems. Ability to defend audit findings. Ability to maintain favorable public relations. Ability to communicate effectively with others. Ability to maintain records and prepare reports and correspondence related to the work. Ability to set priorities. CERTIFICATES, LICESES, REGISTRATIOS:

7 Certified Public Accountant certification (CPA) desired but not required. Certified Internal Auditor certification desired but not required. Certified Information System Auditor desired but not required. Federal Acquisition Certification-Contracting Officer's Representative (FAC-COR) level I, II, or III certification desired not required. OTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor Date TO BE FILLED OUT BY APPOITIG AUTHORITY Indicate any exceptions or additions to the statements of employee or supervisors. none I certify that the entries on these pages are accurate and complete. OELLE ROUSE Appointing Authority 8/14/2017 Date I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee Date

POSITION DESCRIPTION

State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box 30002 Lansing, MI 48909 Position Code 1. ACCOUTEB02 POSITIO DESCRIPTIO This position description serves as the official classification