Surplus Procedures for Lost and Found

Transcription

1 Surplus Prcedures fr Lst and Fund Salt Lake Cmmunity Cllege Surplus Updated: 07/20/17

2 Surplus Prcedures fr Lst and Fund OVERVIEW Intrductin 2 While n Cllege prperty, individuals may misplace, drp, r frget a persnal item(s). The Cllege is interested in returning persnal prperty t its rightful wner and will make reasnable effrt t lcate, receive, safeguard, and return prperty. T prperly serve the patrns f the Cllege, lst and fund items will be accepted at multiple lcatins. Prperty that is evidence in a crime will be turned ver t the apprpriate law enfrcement agency f the city in which that campus r center is lcated. Definitin Lst and Fund prperty, hereinafter referred t as prperty, is any item having an apparent mnetary value t include but nt limited t clthing items, backpacks, bks, jewelry, eyewear, keys, identificatin cards, wallets, purses, electrnic devices, and sprts equipment. Abandned prperty having n real value will nt be received r entered int Lst and Fund recrds. Lst r stay animals will be referred t the Animal Cntrl Department respnsible fr the jurisdictin n which they are lcated. Receiving Sites fr Prperty The fllwing sites are respnsible t receive, dcument, return and transfer prperty. This is fr the security f the lst prperty and liability cncerns when handling lst prperty. Taylrsville Redwd Rad Campus Student Center: Curtesy Desk Marksian Library: Circulatin Desk Lifetime Activities Center (LAC): Recreatin Desk Gundersn Facilities Service Building (GFSB): Plice Services Academic Administratin Building (AAB): Mail Services Suth City Campus ID / Inf Center: SCM Grand Theater: Bx Office Jrdan Campus High Tech Center: Student Services Health Science Center: Dean s Office Larry H. Miller Campus MPDC 110: Cnference Services r 5285 MFEC 138: Student Services Meadw Brk Campus Building B: Curtesy Desk Airprt Campus Lbby/Receptin Desk r 2140 Library Square Center Curtesy Desk

3 Surplus Prcedures fr Lst and Fund Westpinte Center Curtesy Desk West Valley Center Lbby/Receptin Desk Persn(s) receiving prperty at ther Cllege campuses r centers shuld call the Cllege Surplus Office at , fr prper handling f lst prperty and t schedule a pick up frm these lcatins. ** Remember it is imprtant t turn in all Lst and Fund prperty at the primary campus lcatins within 2 wrking hurs. This will insure that the rightful wner can claim their prperty in a timely manner.** Safekeeping f Prperty Each site will manage and prvide a lcking cabinet, drawer, r ther secured/lcked lcatin fr prperty. Access t this lcked space shuld be limited. The stred prperty shuld be lgged in and rutinely cmpared t the prperty lg by the site rep. Strage f Lst and Fund Prperty All fund prperty turned in at sites ther than thse lcated n the Redwd Campus will be kept at the receiving site fr at least ne week. Prperty received at primary receiving sites will be transfer t Surplus Prperty n a semi-mnthly basis (typically the 1 st and the 15 th day f the mnth). Frequently, lst prperty is prmptly sught by the wner. Keeping the prperty at the primary receiving lcatin allws time fr the wner t claim their prperty. All unclaimed prperty will be mved t the Taylrsville Redwd Rad Campus Surplus warehuse and held fr anther 30 days befre the items are sld at surplus r auctin. If the prperty requires special handling, cntact the Surplus Prperty Office at Dcumentatin f prperty hurs. The afrementined sites will serve as the receipt and dcumentatin sites during nrmal business When prperty is turned in, the fllwing infrmatin will be recrded in the lg bk: Prperty Number which is the building designatin - the year - and the sequential number (fr example: GFSB ). Each calendar year begins a new numbering sequence. Date and time prperty was turned in t Lst and Fund Descriptin f prperty Where the prperty was fund Wh turned in the prperty (name and cntact infrmatin) The persn receiving the prperty (aka; site representative) shall thrughly dcument its descriptin using descriptive terms such as: Purse / Wallet (size, clr, brand name) Back pack (size, clr, brand name) Electrnics (type, make, mdel, clr, serial number) Textbk (name f the bk, editin) Jewelry (what is it in generic terms) Hw much mney was inside an item (have tw peple cunt the mney)

4 Surplus Prcedures fr Lst and Fund Jewelry Names, Address, Cntact infrmatin (f the persn returning the item) 4 When recrding jewelry f any kind, recrd the prperty in generic / descriptive terms. Rings are bands f metal. The descriptive term fr Gld is gld clred and the same fr Silver as silver clred. Stnes are the [clr f the stne; i.e. A diamnd wuld be a clear stne; a ruby wuld be a red stne; etc]. If the item has a brand name n it, recrd the brand name; if nt, list it in generic terms. Watches shuld be described in generic terms alng with its make and mdel. Electrnics / High Value Prperty When high value prperty is turned in, recrd the fllwing infrmatin: Make Mdel Serial Number Clr(s) Manufacturer Other infrmatin t identify this item and the wner Wallets / Purses Cntact plice services at t have the item picked up immediately. D nt try t cntact the wner D nt g thrugh the purse/wallet Cntact Plice Services immediately. Currency / Mney Mney requires tw peple t cunt it individually and then recrd the amunt. Keys Tw staff members cunt the mney individually (bills and cins) Bth staff members initial by the dllar amunt If the mney was in a purse r wallet, secure the mney by placing it in a sealed envelpe and place back int the purse r wallet. (Call Plice Services immediately) Have the persn that claims the mney cunt it befre he/she leaves All keys will be turned in directly t the Key Office lcated at GFSB 105; Please help the key ffice by prviding the fllwing infrmatin abut the keys fund: Date and time keys were turned in t Lst and Fund Descriptin/ type f keys SLCC Key number (if available) Where the keys were fund Wh turned in the key(s) (if different frm Receiving Site)

5 Surplus Prcedures fr Lst and Fund Claiming Lst and Fund A persn claiming prperty must prvide the fllwing infrmatin: 5 Descriptin f the prperty When it was lst Where it was lst (if knwn) Descriptin f the prperty (clr, brand, mdel, identifying marks) Releasing Prperty Staff respnsibilities fr releasing any prperty include the fllwing: Did the persn claiming the prperty adequately describe it t establish wnership? Have the claimant sign fr the prperty Obtain and recrd persnal infrmatin f the claimant (SLCC ID, driver license, state ID card, passprt) Use the cmment sectin (n the back f the frm) t dcument attempts t cntact the wner, if applicable Taking Reprts f / and Dcumenting Lst Prperty When taking a reprt f lst prperty, the fllwing infrmatin shall be dcumented in the lg bk: Date and time f the reprt Name f the persn reprting lst prperty Persn s cntact infrmatin (phne numbers and ) Descriptins f lst prperty When prperty was first nticed t be lst Where the persn believes the prperty was lst Prperty reprted lst and subsequently turned in shall be entered in t the Fund Prperty r Key Lg. The tw lg numbers shall be crss-referenced in the cmments sectin and prperty number f each lg. When smene is reprting that their ID is lst r believed stlen, recmmend that they make a plice reprt. This may help ID the thief. Recrd the plice reprt number in the cmment sectin that way if the ID is returned a fllw up reprt can be made. Finder Wanting t Claim Prperty Anyne wh expresses a desire t claim the prperty they turned in shall be referred t the Clleges Facility/Surplus Manager at Cllectin and Transfer f Prperty Prperty will be signed fr and picked up by a representative f Surplus Prperty n a regularly scheduled basis. The final dispsitin f prperty will be made by the Surplus Manager in accrdance with Cllege plicies and state law.

6 Surplus Prcedures fr Lst and Fund Cllectin and Transfer f Prperty Prperty will be signed fr and picked up by a representative f Surplus Prperty n a regularly scheduled basis. The final dispsitin f prperty will be made by the Surplus Manager in accrdance with Cllege plicies and State law. 6 Prperty Lgs All riginal lgs will be kept at Surplus Prperty Cntrl; If the receiving site wants a cpy fr their recrds, the receiving site will make a cpy after the lgs have been signed by a representative f Surplus Prperty. The riginal lgs will be kept in accrdance with Cllege plicies and State law. Exceptins Chemicals and Hazardus Waste Whenever there is a cntainer hlding an unknwn liquid r pwer is turned in, the cntainer shall be placed ut f sight f the general public. The Envirnmental Health and Safety Office f the Cllege shuld be ntified at r If the Envirnmental Officer is unable t immediately respnd, the plice department shuld be called s they may evaluate the situatin. Cnsumables (Fds and Drinks) Fd and drink will nt be accepted as fund prperty and shuld be dispsed f in a trash receptacle and the liquids shuld be pured dwn the drain. If the fd is in a cntainer rinse the cntainer ut and recrd the cntainer as prperty. If liquids are present, rinse the therms ut and recrd the therms as prperty. Drugs Prescriptin drugs shuld be dcumented as yu wuld mney. Tw persns shuld be present, and the type and amunt ttal shuld be nted in the lg bk. The apprpriate law enfrcement agency shuld be immediately ntified if illegal drugs r drug paraphernalia are received. The illegal drugs and / r paraphernalia shall be turned ver t the plice. The plice department s case number shuld be entered in the lg bk. Firearms / Ammunitin / Other weapns Avid handling weapns; Weapns shuld be handled by the apprpriate law enfrcement agency. If a firearm is turned in, handle it nly by the butt, keeping fingers away frm the trigger. A weapn r ammunitin shall immediately be placed ut f sight f the general public and the apprpriate law enfrcement agency ntified. The respnding fficer shall be respnsible t ascertain hw t disarm the weapn and t render it safe. The weapn / ammunitin shuld be immediately turned ver t the plice and the department s case number entered in t the lg bk. Small pcket knives may be entered as fund prperty. Large knives, edged weapns, r martialart devices shuld be examined by a law enfrcement agent t determine if it is evidence f a crime. If the prperty is taken by the plice, the department s case number shuld be entered in t the lg bk alng with the prperty descriptin.

7 Surplus Prcedures fr Lst and Fund Intimate Apparel and Sex related Items These items shuld nt be handled, but placed in a paper bag. The apprpriate law enfrcement agency must be cntacted immediately and asked t review the items t determine if they are evidence f a crime. If the department needs t take the prperty, an entry will be made in the lg bk indicating the depsitin f the prperty. If the law enfrcement agency des nt want the bagged prperty, it will be dispsed f in an apprpriate trash receptacle. 7 Keys All keys will be frwarded t the SLCC Key ffice alng with a cpy f the lg recrds. The SLCC Key ffice is lcated n the Redwd Campus in the Gundersn Facilities building Rm105. Student ID Cards After 24 hurs student ID cards will be frwarded t the ID Center lcated in the main lbby f the Student Center. The cards shuld be mailed t STCO c/ The Redwd ID Center. The cntact number is Driver s licenses / State ID s When a driver s license r State ID is turned in, recrd the wner s infrmatin lcated n the ID. If the ID s are nt claimed by the time they are turned ver t Surplus Prperty Cntrl, all driver s licenses and State ID s are then turned ver t the Utah State Divisin f Drivers Driver s licenses and State ID s. Passprts When a passprt is turned in, recrd the wner s infrmatin lcated n the ID. If the ID s are nt claimed by the time they are turned ver t Surplus Prperty Cntrl, all passprts will be turned ver t the U.S. State Department, Utah Reginal Office lcated inside the U.S. Pstal Service ffices n 2100 Suth Redwd Rad, Salt Lake City Utah. Swimming Pl/ Weight Rm/ Lcker Rm Items Due t the pssible cntaminatin, all athletic wear and underwear items that are fund in the athletic area will nt be accepted. Place these items in an apprpriate trash receptacle. Wear latex glves and wash yur hands after handling these items. Text Bks Text bks whse wners cannt be identified and which remain unclaimed fr 30 days will be directly transprted t the Office f Surplus Prperty. Textbks will be sld and the revenue depsited int the Educatin General fund f the Cllege.