QUARTERLY REPORT. January 1, 2014 March 31, 2014

Transcription

1 QUARTERLY REPORT

2 Coast Community College District Program Summary Closed CCC NBLC Lease Revenue Bond Retirement Completed DIST Help Desk Software OCC Gym Acoustic Retrofit OCC Large Lecture Hall Seating OCC Music Modernization OCC Landscape Improvements OCC EMS Upgrades In Construction DIST International Students Application Software DIST Active Directory Consolidation DIST Banner Server Upgrade GWC Classroom Seating Upgrades GWC Elevator Repair/Replacement GWC Rehab Center/Training Room GWC IT Infrastructure Improvements GWC Classroom Technology Improvements OCC Technology Infrastructure OCC Classroom Technology Upgrades OCC Business, Math, Computing Center Pre-Construction/Bidding GWC Classroom Repairs/Improvements In Design GWC Campus Safety Building GWC Campus-wide Signage GWC Security, Access, Surveillance Infrastructure OCC Recycling Center OCC Maritime Academy Expansion OCC Sailing Dock Renovation OCC Campus Interior Signage OCC Planetarium In Queue GWC Math & Science Building GWC Language Arts Complex OCC Language/Social Science Building OCC Chemistry Expansion/Renovation Planned (Series A) CCC Le-Jao Student Resource Center D/W Technology Upgrades D/W Energy Efficiency Upgrades GWC Criminal Justice Training Center GWC Student Services Center GWC Campus Safety Building OCC Adaptive P/E, Gym, Pool Renovation OCC Parking Structure OCC Student Services Improvements Page 2

3 Coastline Community College Technology Upgrade Fund Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Remaining Classroom/ Instructional Technology Upgrades $ 1,650, ,513 - $ 6,513 $ 1,643,487 Computer Replacement $ 500,000-3, $ 3,428 $ 496,572 IT Infrastructure Improvements $ 650, $ - $ 650,000 Student Kiosks, Wayfinding, and Signage $ 800, $ - $ 800,000 Totals $ 3,600,000 $ 9,941 $ 3,590,059 Page 3

4 Coastline Community College Upcoming Projects Project Total Project Budget Beginning of Construction College Center Restroom Renovation $219, Le-Jao Student Resource Ctr. Renovation $1,415, Student Kiosks, Way-finding, and Signage $800, Page 4

5 Golden West College Rehab Center/Training Room GWC Contact: Janet Houlihan (714) Construction Manager: Randy Flint, GWC Project Scope: Repurposing of the old Health Center to the new Rehab Center/Training Room. This project includes new paint, flooring, ceiling tiles, water heater, air conditioning, plumbing fixtures, roof repairs as well as new equipment and the demolition of the existing trailer facility. Project Timeline: Design Phase: Bid Phase: Construction Phase: Jan 2014 Feb 2014 Feb 2014 March 2014 May 2014 Project Status: Construction scope of work is complete with exception of the demo of the existing facility. The arrival of the new equipment is anticipated mid to late June. Athletics is currently in the process of moving into the new facility. Page 5

6 Golden West College Rehab Center/Training Room Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Remaining Architectural & Engineering Services $ $ - $ - Construction $ 170, $ - $ 170,000 Escalation $ 10, $ - $ 10,000 Testing & Inspection $ $ - $ - Site Services $ $ - $ - Project Management $ $ - $ - Contingency $ 11, $ - $ 11,000 Equipment $ 16, $ - $ 16,000 Other Misc. $ 35, $ 400 $ 34,600 Totals $ 242,000 $ 400 $ 241,600 Page 6

7 Golden West College Campus Safety Building GWC Contact: Janet Houlihan (714) Architect: tbp Architecture Construction Manager: TBD Inspection: TBD Project Scope: Construction of a new 3,000 square foot Campus Safety facility which will be located on the southwest corner of the main campus facing the Goldenwest and Edinger parking lots. The project also addresses the main entrance of campus with the removal of the existing campus safety structure and adjustment of drive aisles and pedestrian access to campus. Project Timeline: Design Phase: DSA Approval: Bid Phase: Construction Phase: March 2014 June 2014 June 2014 Dec 2014 Dec 2014 Jan 2015 Jan 2015 Sept 2015 Project Status: The construction document design phase is near completion with drawings being submitted to DSA by the end of June Page 7

8 Golden West College Campus Safety Building Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Remaining Architectural & Engineering Services $ 163, $ - $ 163,200 Construction $ 1,255, $ - $ 1,255,000 Escalation $ 75, $ - $ 75,000 Testing & Inspection $ 22, $ - $ 22,500 Site Services $ $ - $ - Project Management $ $ - $ - Contingency $ 82, $ - $ 82,000 Equipment $ 119, $ - $ 119,000 Other Misc. $ 70, $ - $ 70,300 Totals $ 1,787,000 $ - $ 1,787,000 Page 8

9 Golden West College Information Technology Projects Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Remaining IT Infrastructure Improvements $ 2,309, , $ 186,046 $ 2,123,570 Classroom Technology Upgrades $ 1,290,384-1,294, $ 1,294,730 $ (4,346) Totals $ 3,600,000 $ 1,480,776 $ 2,119,224 Page 9

10 Golden West College Upcoming Projects Project Total Project Budget Beginning of Construction Classroom Improvements $4,000, Elevator Repairs/Replacement $1,500, Security & Access Infrastructure $3,000, Criminal Justice Training Center $23,950, Student Services Center $20,887, Math/Science Building (Measure M: $29,021,952) $82,983, Page 10

11 Orange Coast College Business, Math, Computing Center OCC Contact: Rich Pagel (714) Architect: LPA, Inc. Construction Manager: Sundt Construction Inspection: UCMI Project Scope: Construction of a new 90,000 square-foot multi-discipline instructional complex consisting of lecture space, faculty offices, and computer labs. This is Phase I of a two-phase project. Phase I is the Math, Business, and Computing Center. Phase II is the Social Science and Literature and Languages building. Project Timeline: Design Phase: DSA Approval: Bid Phase: Construction Phase: Nov 2009 Jan 2014 Jan Aug 2014 July 2014 Sept 2014 Sept 2014 Sept 2015 Project Status: Math, Business, and Computing Center is under construction and currently on target for completion in the Summer Page 11

12 Orange Coast College Business, Math, Computing Center Q U A R T E R LY R E P O R T : Page 12

13 Orange Coast College Business, Math, Computing Center Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Remaining Architectural & Engineering Services $ 2,000, ,660 80,711 78,782 - $ 350,153 $ 1,649,847 Construction $ 36,902,000 1,031,136 1,312,675 5,699,547 - $ 8,043,358 $ 28,858,642 Escalation $ 284, $ - $ 284,000 Testing & Inspection $ 800,000-91, ,481 - $ 201,398 $ 598,602 Site Services $ 20, , $ 5,636 $ 14,364 Project Management $ 1,700, , ,820 - $ 858,971 $ 841,029 Contingency $ 2,258, $ - $ 2,258,000 Equipment $ 3,508,000-1, $ 1,925 $ 3,506,075 Other Misc. $ 225,000 2,962 10, $ 13,730 $ 211,270 Totals $ 47,697,000 $ 9,475,171 $ 38,221,829 Page 13

14 Orange Coast College Recycling Center OCC Contact: Rich Pagel (714) Architect: Dougherty and Dougherty Construction Manager: TBD Inspection: TBD Project Scope: Site improvements to enhance accessibility to the center, accommodate additional parking (8 spaces to 45 spaces), and relocate the buildings, as necessary, to support these logistical objectives. Project Timeline: Design Phase: DSA Approval: Bid Phase: Construction Phase: Jan 2013 Apr 2014 June 2014 Nov 2014 Jan Mar 2015 May 2015 Oct 2016 Project Status: The campus has had a series of meetings with the City of Costa Mesa and this project is currently under analysis as part of the California Environmental Quality Act (CEQA) study scheduled for completion in Summer Page 14

15 Orange Coast College Recycling Center Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Remaining $ 400, $ - $ 400,000 Architectural & Engineering Services Construction $ 4,400,000 12,167 8, $ 20,255 $ 4,379,745 Escalation $ 264,000 Testing & Inspection $ 154, ,968 - $ 7,968 $ 146,033 Site Services $ 10, ,600 - $ 3,600 $ 6,400 Project Management $ 186, $ - $ 186,560 Contingency $ 286, $ - $ 286,000 Equipment $ 418, $ - $ 418,000 Other Misc. $ 146,440 2, $ - $ 143,478 Totals $ 6,265,000 $ 31,823 $ 5,966,216 Page 15

16 Orange Coast College Planetarium OCC Contact: Rich Pagel (714) Architect: Hill Partnership Construction Manager: TBD Inspection: TBD Project Scope: New construction of 10,000-square foot planetarium, scheduled to start relocation activities in the Summer of 2015, demolition in Fall of 2015, and new construction in January The facility will house a 150-seat planetarium/lecture hall, a Foucault pendulum, and an interactive exhibit space. Project Timeline: Design Phase: DSA Approval: Bid Phase: Demolition/Site Prep: Construction Phase: Nov 2012 May 2014 May 2014 Jan 2015 Apr 2015 June 2015 Aug 2015 Dec 2015 Jan 2016 June 2017 Project Status: Drawings are at DSA and we anticipation approval in early Construction projected to begin January Page 16

17 Orange Coast College Planetarium Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Remaining $ 1,376, , ,815 - $ 512,312 $ 863,688 Architectural & Engineering Services Construction $ 12,800, $ - $ 12,800,000 Escalation $ 1,417,000 Testing & Inspection $ 449, $ 500 $ 448,900 Site Services $ 40,000-3, $ 3,600 $ 36,400 Project Management $ 513, $ - $ 513,600 Contingency $ 834, $ - $ 834,000 Equipment $ 1,220, $ - $ 1,220,000 Other Misc. $ 332,000 2, $ - $ 329,038 Totals $ 18,982,000 $ 516,412 $ 17,045,626 Page 17

18 Orange Coast College Information Technology Projects Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Remaining IT Infrastructure Improvements $ 1,720,906-50, $ 50,700 $ 1,670,206 Classroom Technology Upgrades $ 512, , $ 547,489 $ (35,395) Totals $ 2,233,000 $ 598,189 $ 1,634,812 A total of $1,000,000 has been allocated to the OCC Technology Committee to fund new campus technology endeavors. $367,000 of the $3,600,000 remain unallocated. Page 18

19 Orange Coast College Upcoming Projects Project Total Project Budget Beginning of Construction Campus Signage $564, Solar (Photovoltaic) Field $9,897, Adaptive P/E, Gym, Pool $29,350, Maritime Academy and Dock Relocation $8,924, Parking Structure (OC Fair & Events Center) $35,668, Administration/Student Support Center $23,044, Student Union Complex $67,720, Page 19

20 District- Wide Information Technology Projects District Contact: Richard Patterson (714) Project Scope: Several District wide Information Technology initiatives are underway, which seek to increase operational efficiency and student accessibility consistent with the Vision 2020 Master Plan. The initiatives are summarized below: Goals: Est. Completion: Create a single District-wide user ID for students, faculty, and staff with password syncing between systems. Summer 2014 Improve operational and employee efficiencies through consolidation of the District s April /Calendars , calendar systems, and data centers. Ongoing - Data Centers Provide a single employee portal (SharePoint) to improve document sharing, committee communication, and staff collaboration with a secure document depository. Summer 2015 Increase the Enterprise Resource Program (ERP) response time and reliability by separating production and test/development servers, storage, and databases. Winter 2015 Increase the District s international student enrollment by offering a District-wide online application process. April 2014 Establish a standard process for requesting IT services by implementing a centralized IT service desk. Completed - Jan 2014 Provide reliable and modern information technology services by refreshing End-Of-Life (5-7 years) classroom, administrative, and infrastructure equipment. Ongoing Page 20

21 District- Wide Information Technology Projects Estimate 1st QTR 2nd QTR 3rd QTR 4th QTR 2013/14 (Actuals) Total Rem aining Project Endeavor Migrate and consolidate the District's 4 Active Directory and Exchange systems Banner System Upgrade and Architecture Redesign Upgrade the database servers and storage; separate the Production from TEST and Development Environments $ 1,650, , , ,860 - $ 1,141,827 $ 508,173 $ 1,850, ,675-40,104 - $ 764,779 $ 1,085,221 Online International Student Application System $ 342, ,500-36,000 - $ 378,500 $ (36,000) District-wide Helpdesk System $ 50,000 46,084-21,146 - $ 67,230 $ (17,230) Totals $ 3,892,500 $ 2,352,336 $ 1,540,164 Page 21

22 Measure M Bond Expenditures Project Project Description Account Account Description Third Qtr Expenditures District Project Endeavor 5112 Consultants Indep Contractors 89, Software License Fees 82, , District Banner Server Upgrade 5699 Software License Fees 40, , Application Software Int"l Students 6129 Site Services 36, , Helpdesk Software 5112 Consultants Indep Contractors 21, , District Planning/Admin 2150 Classified Mgmt Non Instr Contr 24, PERS Retirement Non Instr 2, OASDI Non Instr 1, Medicare Non Instr Health and Welfare Non Instr 4, Future Retiree Benefits Non Instr Unemplyment Ins Non Instr Workers Comp Non Instr , Page 22

23 Measure M Bond Expenditures Project Project Description Account Account Description Page 23 Third Qtr Expenditures OCC IDC Bus, Math, Computing 4320 Copy Charges Labor Compliance 25, Site Inspections Consult 5, Site Testing and Lab Fees 31, Bldg Architect Fees 78, Bldg Inspection Consultants 72, Building New Construction 5,673, Building Construction Manager 498, ,386, OCC Recycling Center 6127 Site Testing and Lab Fees 7, Site Services 3, , OCC Music Modernization 6250 Building Improvements 1, Equipment Technology OCC Student Svcs/Admin Improvement 4318 Office Furniture and Fixtures 13, , OCC Planetarium 6128 Site Architect Fees 173, Bldg Testing and Lab Fees , OCC Campus Interior Signage 6204 Bldg Architect Fees OCC Large Lecture Hall Seating 6250 Building Improvements 6, , OCC Landscape Improvements 6124 Landscaping 6, ,859.10

24 Measure M Bond Expenditures Project Project Description Account Account Description Third Qtr Expenditures OCC Planning/Administration 5112 Consultants Indep Contractors 49, Site Engineering Fees 24, Equipment 4, , GWC Rehab Center Refurbishment 6127 Site Testing and Lab Fees GWC Security, Access, Surveillance 6202 Bldg Engineering Fees 25, , GWC Planning/Administration 5112 Consultants Indep Contractors 26, Site Engineering Fees , CCC IT Program/Infrastructure 6412 Equipment Technology 3, , CCC Classroom Technology 6412 Equipment Technology 6, Upgrades 6, CCC Planning/Administration 5112 Consultants Indep Contractors 6, , District General Reserves 5841 Investment Svc Charge 32, , District General Reserves 5841 Investment Svc Charge 1, , Third Quarter Measure M Bond Expenditures $7,086, Page 24

25 Measure M Bond Expenditures Inception March 31, 2014 Project Project Description Account Account Description Cumulative Expenditures District Project Endeavor 5112 Consultants Indep Contractors 165, Software License Fees 228, Other Services 12, Equipment Capitalized 77, Equipment Capitalized Technology 238, , District Banner Server Upgrade 5699 Software License Fees 604, , Application Software Int"l Students 5112 Consultants Indep Contractors 144, Software License Fees 162, Site Services 36, , Helpdesk Software 5112 Consultants Indep Contractors 21, Software License Fees 13, , District Planning/Admin 2150 Classified Mgmt Non Instr Contr 56, PERS Retirement Non Instr 6, OASDI Non Instr 3, Medicare Non Instr Health and Welfare Non Instr 10, Future Retiree Benefits Non Instr 1, Unemplyment Ins Non Instr Workers Comp Non Instr Consultants Indep Contractors 12, , Page 25

26 Measure M Bond Expenditures Inception March 31, 2014 Project Project Description Account Account Description Page 26 Cumulative Expenditures OCC IDC Bus, Math, Computing 4320 Copy Charges 13, Insurance 1,043, Labor Compliance 36, Site Inspections Consult 5, Site Testing and Lab Fees 54, Site Services 5, Bldg Architect Fees 350, Bldg Inspection Consultants 141, Bldg Hazard Mat and Asbestos Abate 24, Building Improvements 56, Building New Construction 6,882, Building Construction Manager 858, Equipment 1, ,475, OCC Recycling Center 6127 Site Testing and Lab Fees 28, Site Services 3, , OCC Music Modernization 4312 General Supplies 91, Classroom Furniture and Fixtures 18, Site Improvements 1, Landscaping 33, Site Services 4, Bldg Architect Fees 20, Bldg Inspection Consultants 30, Building Improvements 395, Building Lease Temp Facilities 58, Building Services 9, Equipment Capitalized 656, Equipment 2, Equipment Technology 127, Equipment Replacement 9, ,462,568.82

27 Measure M Bond Expenditures Inception March 31, 2014 Project Project Description Account Account Description Cumulative Expenditures OCC Student Svcs/Admin Improvement 4318 Office Furniture and Fixtures 13, , OCC Planetarium 6128 Site Architect Fees 512, Site Services 3, Bldg Testing and Lab Fees , OCC Parking Structure 6204 Bldg Architect Fees 2, , OCC Gym Accoustic Retrofit 6204 Bldg Architect Fees 8, Building Improvements 165, , OCC Sailing Center Dock Renovation 6126 Site Engineering Fees 13, Site Services , OCC Campus Interior Signage 6204 Bldg Architect Fees 12, , OCC Large Lecture Hall Seating 6250 Building Improvements 231, Building Installations 2, , OCC Landscape Improvements 6120 Site Improvements 53, Sites Supplies 1, Landscaping 28, , OCC IT Program/Infrastructure 6205 Bldg Inspection Consultants 50, , Page 27

28 Measure M Bond Expenditures Inception March 31, 2014 Project Project Description Account Account Description Cumulative Expenditures OCC Classroom Technology Upgrades 4315 Supplies Technology 4, Software License Fees 222, Building Improvements Equipment Capitalized Technology 82, Equipment 16, Equipment Technology 201, Equipment Replacement 20, , OCC BMS System Upgrades 6250 Building Improvements 1,432, ,432, OCC Planning/Administration 5112 Consultants Indep Contractors 121, Site Engineering Fees 24, Site Services 3, Equipment 4, , GWC Classroom Seating 4316 Classroom Furniture and Fixtures 36, , GWC Classroom Refurbishment 6250 Building Improvements 10, , GWC Rehab Center Refurbishment 6127 Site Testing and Lab Fees GWC Classroom Technology Upgrades 6412 Equipment Technology 1,278, ,278, Page 28

29 Measure M Bond Expenditures Inception March 31, 2014 Project Project Description Account Account Description Cumulative Expenditures GWC Security, Access, Surveillance 6202 Bldg Engineering Fees 34, , GWC Planning/Administration 5112 Consultants Indep Contractors 60, Site Engineering Fees , CCC IT Program/Infrastructure 6412 Equipment Technology 3, , CCC Classroom Technology Upgrades 6412 Equipment Technology 6, , CCC Planning/Administration 5112 Consultants Indep Contractors 7, , District General Reserves 5841 Investment Svc Charge 1,810, Debt Retirement GO Bond 153,243, Transfer Out 14,545, ,598, District General Reserves 5841 Investment Svc Charge 6, , Measure M Bond Expenditures from Inception to March 31, 2014 $187,044, Page 29