POP-UP TRADE AND SPONSORSHIP INFORMATION NIMAC BOUTIQUE CONFERENCE

Transcription

1 Presents: CARING WITH PASSION AND PURPOSE CONFERENCE, POP-UP TRADE & NETWORKING MELBOURNE - 10 MARCH, 2017 Proudly Sponsored by: Caring for You NURSING AGENCY POP-UP TRADE AND SPONSORSHIP INFORMATION NIMAC BOUTIQUE CONFERENCE Caring with Passion and Purpose FRIDAY 10 TH MARCH, 2017 LEONDA BY THE YARRA HAWTHORN, MELBOURNE Page 1

2 CARING WITH PASSION AND PURPOSE: NIMAC CONFERENCE, POP-UP TRADE & NETWORKING MELBOURNE, 2017 BACKGROUND INFORMATION Nurses in Management - Aged Care (NIMAC) are a Queensland based organisation set up to offer a professional network and support system to its members. NIMAC runs regular forums, as well as an annual 3 day conference in Queensland. NIMAC are proudly sponsored by Caring for You to bring this boutique conference to Melbourne in March. This one day conference will be covering current topical issues with speakers including Brian Herd and Proteus Leadership. The program for 10 March, 2017 is set to be informative and challenging and it will encourage delegates to develop new visions and strategies for the future. TARGET AUDIENCE Delegates attending the conference will include: Key Stakeholders in and aligned to the aged care industry CEO s, Directors and Managers Directors of Nursing Registered and Enrolled Nurses Clinical Staff Care Workers POP-UP TRADE EXHIBITION SCHEDULE This Conference has been designed to allow the trade to participate in the Plenary and enjoy networking time with the delegates during the breaks. Friday 10th March, am am Trade Exhibitor Bump In 8.00am am Registration and Trade Open 8.45am am Plenary Sessions 10.30am am Morning Tea 11.00am pm Plenary Sessions 12.00pm pm Lunch 12.45pm pm Plenary Sessions 2.50pm pm Afternoon Tea 3.15pm pm Plenary Sessions 4.30pm pm Trade Exhibitor Bump Out 4.30pm pm Conference Cocktail Networking Function NB: This program may be subject to change Page 3

3 SPONSORSHIP OPPORTUNITIES SNAPSHOT Major Sponsor: As Major Sponsor, your organisation will be affiliated with all aspects of the Conference. This unique marketing opportunity enables your organisation to demonstrate its support and commitment to the aged care industry. This sponsorship option is available to one sponsor. Your organisation will receive considerable exposure and recognition before, during and after the Conference. $10,000 Inc. GST SOLD Cocktail Networking Function Sponsor: As the Cocktail Party Sponsor, your organisation will be exclusively promoted during the event through signage and a short speaking opportunity. Your company will also receive a prime positioned Pop-Up Trade Exhibition package. $5,500 Inc. GST Coffee Cart: What a way to be the most popular company at the Conference. As a Coffee Cart Sponsor, you will attract a large number of delegates to your position just for having barista made coffee. This station includes, a coffee machine, barista for the duration of the Conference and your logo on the coffee cups. $2,750 Inc. GST SOLD Water Bottle: All delegates will receive a water bottle promoting your company, which can be refilled at water stations during the Conference. This is an excellent way of putting your organisation s name in delegates hands! $2,200 Inc. GST Catering Sponsor: Morning Tea/ Afternoon Tea and a hot buffet lunch will be provided in the Marble Bar. This is a time which will enable delegates, exhibitors and speakers to interact in an informal and relaxed environment. Signage promoting your company will be placed around all food service/ eating areas during the sponsored break. $1,650 Inc. GST Seat Drop: This is an opportunity for your brochure to be placed on each delegate s seat at the commencement of the conference ensuring your organisation s information has prime exposure. $880 Inc. GST Satchel Inserts: If you want to reach the delegates direct, what better way than putting your information in the Conference Satchel. We encourage promotional producs or samples for maximum leverage. At this conference you are able to place two items for the price of one! $495 Inc. GST Page 3

4 SPONSORSHIP FEATURES Major Sponsor - Logo included on Conference Logo - Logo on Website/ Marketing/ Program - Opening and Closing of Conference - Pop-up Trade Exhibitor Package (Prime Position) - 5 Additional Delegate Registrations - Company Lanyard to be used for the event - 1 Seat Drop SOLD Cocktail Networking Function Sponsor - $5,500 - Logo on Website/ Marketing/ Program - 5 Minute Speaking Opportunity at Function - Pop-up Trade Exhibition Package (Prime Position) - 2 Additional Delegate Registrations Coffee Cart Sponsor - Coffee Cart for the day of the Conference - Logo on Disposable Coffee Cup - 2 Delegate Registrations - Table and Chairs Provided at Coffee Cart - Place to set up your Company s Pull up Banner at Coffee Cart - Logo on Website/ Program SOLD Page 4

5 SPONSORSHIP FEATURES CONTINUED Water Bottle Sponsor - $2,200 - Re-usable Water Bottle with Company Logo provided to all delegates on arrival - Logo on Website and Program - Acknowledgement throughout Conference Catering Sponsor - $1,650 - Personalised sweet with your logo for every delegate at Morning Tea - Sponsor signage in catering area - Logo on Website and Program - Acknowledgement throughout Conference If you would like further information on any of the above sponsorship opportunities, please contact: Kim Kee admin@nimac.com.au Page 5

6 POP-UP TRADE EXHIBITION EXHIBITOR PACKAGE: $990 Inc. GST INCLUSIONS: m x m Floor Space 1 x Euro Dry Bar with 2 x Euro Stool (in Black, Blue, Red or White - Colour subject to availability) Space behind your furniture to present your pull up banner or signage Attendance by 1 company representative in your exhibition space for the duration of the conference Attendance by 1 company representative at the Cocktail Networking Function. Listing in the Conference Program and Link to your website via the NIMAC Website Complete list of Delegates (to comply with privacy legislation, we will only supply details of any delegates who have not indicated they wish their information suppressed) *Due to the exclusivity of this event, you may register 1 extra trade delegate at the conference rate of $325pp and they are to use the seating at your exhibition space during plenary sessions. ** Extra cocktail networking function tickets can be purchased through the registration form at $60pp Euro Dry Bar with 2 x Euro Stools (in black, blue, red or white - colour subject to availability). Page 6

7 POP-UP TRADE EXHIBITION - FLOOR PLAN 500 mm Gap TYP mm mm 3000 mm 500 mm Presentation Stage 300 HIGH (REMOVABLE) mm KITCHEN mm Gap TYP mm FOYER ENTRY Rego Area Coffee Cart MARBLE HALL BAR Reserved for Sponsors Sold Stand Quantities sydney melbourne brisbane Department 50.5 m² Area NIMAC Conference and Trade Show - VIC 2017 account: Alana P stand: venue: Build Master designer: Jasmina G size: date: 10 March 2017 Copyright. All rights reserved ExpoNet revision by: JG revision: code: NIMAVQ7 28/10/ :24:15 AM 2 X:\National Design\Brisbane\2017\VIC\Leonda by the Yarra\NIMAC Conf.& Trade Show - VIC v1.rvt Page 7 Leonda by the Yarra, VIC - Ballroom - file path

8 GENERAL INFORMATION/ TERMS & CONDITIONS/ CANCELLATION POLICY EXHIBITOR INFORMATION: Exhibitor Information will be forwarded closer to the event: Including registration of attendees, ExpoNet, Accommodation Options and other relevent information. EXHIBITION SPACE FURNATURE: Each space is provided with 1 x Euro Dry Bar and 2 x Euro Stools in Black, Blue, Red, or White (Colour subject to availability). You will have space to present your pull up banner behind your furniture. If you would like a different furniture option, signage printed or branding for your table top, you will need to organise this through ExpoNet. NB: Changes of furniture will need to be approved by the Conference Organiser ADDITIONAL EXHIBITION STAFF If Additional personnel are required to staff your space, they are required to register as an additional trade delegate (even if they are only attending for a short time). Due to the exclusivity of this event, you are able to register 1 extra trade delegate at the conference rate ($325pp) and they are to use the seating at your exhibition space during plenary sessions. TERMS & CONDITIONS: Total Amount is payable via credit card or EFT upon booking. Due to the high demand for this event, if payment is not received, the organiser will release the assigned space or sponsorship and offered to the waiting list. Once a tax invoice and confirmation is produced, the requested item is deemed to be booked and the booking organisation is liable for full payment. Please note that no branded sponsorship or signage with logo will be produced until full payment is received. CANCELLATION POLICY FOR SPONSORSHIP AND EXHIBITION: Any cancellation must be advised in writing. An administration fee of 25% of the contracted price is retained should the cancellation be up to 3 months prior to the event, 50% of the contracted price should the cancellation be between 3 months and 1 month prior to the event, and 100% of the contracted price should the cancellation less than 1 month prior to the event. If your selected package is resold, a cancellation fee of 25% applies and refund of any monies owed (less the Cancellation Fee) will be forwarded. Only once all other exhibition packages are sold is the resale option available. If the item cannot be resold, you are liable for full payment. ALL ENQUIRIES TO NIMAC EVENTS: Kim Kee admin@nimac.com.au Page 8

9 SPONSORSHIP AND EXHIBITION BOOKING FORM Sponsorship opportunities are open now. Pop-up Exhibitor Booking open Thursday 24th November at 10am AEDT with bookings accepted by and in the order they are received. No Exhibition Bookings will be accepted prior to Thursday 24th November at 10am AEDT. Due to the exclusivity of this event and the high demand on bookings, payment will be required up front by credit card or direct debit. Please complete this form and return by to NIMAC Events E: COMPANY DETAILS Company Name (For Marketing Purposes):... Company Name (For Invoicing Purposes):... Address:... City:... State:...Postcode:... Booking Contact:... Position:... Phone:... Mobile: Company Website:... Product or Service Supplied: SPONSORSHIP PACKAGE REQUEST (INCLUDES SATCHEL INSERT OR SEAT DROP REQUEST) Item of Interest:... Cost:... Second Item of Interest:... Cost:... POP-UP EXHIBITION PACKAGE REQUEST Exhibition Space Number: First Preference:...Second Preference:...Third Preference:... *You will be notified via with your confirmed preference. If your preference is not available, you will be contacted via phone. PAYMENT DETAILS Electronic Funds Transfer on Confirmation of Booking Credit Card Visa Mastercard Name on Card...Expiry... Card Number...CCV... Cardholder Signature... *Total Amount will be charged on confirmation of booking **Completion and submission of this booking form confirms your acceptance of the terms and conditions of this event (outlined on page 8).