Bowie Ice Arena: Executive Summary Council Meeting

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3 Bowie Ice Arena: Executive Summary Council Meeting Objectives and Methodology At the request of the City of Bowie HG Architects conducted a Due Diligence Evaluation of the existing Ice Arena in Bowie Maryland to assess the current condition of the facility and provide probable facility overhaul and renovation cost to continue to operate the facility for a period of 40 years. In addition to providing an assessment of existing conditions a comparison between the ice program proposed for the Indoor Sports Facility (ISF) and the existing Bowie Ice Arena has been generated. To assess existing conditions a team of Architects and Engineers visited the facility August 3, 2017 to assess existing conditions and review operations with building staff. During this visit the potential existence of mold growth was observed resulting in follow up testing conducted by ECS August 31 st which confirmed the existence of mold growth. The report findings are based on site observations, survey data analysis, existing drawings, discussions with ice arena facility personnel, and HG team s experience with similar projects. We have endeavored to obtain reliable data but are not responsible for the accuracy of information or documentation provided by others. Probable Construction Costs Probable construction costs were evaluated based extending the facility operations 40 years through Items outlined within the scope represent renovations needed to overhaul the facility to extend service life for an additional 40 years. The scope focuses on replacing components and systems to maintain the current program and does not include program upgrades to address changes in market demand. Summary of Findings The facility is located adjacent to Patrick Murtagh Soccer fields and shares the site and parking with Allen Pond Park. The original structure constructed in the early 1970 s consisted of a refrigerated slab located under large pavilion with open sides. Since opening the facility has been modified several times including enclosing the ice rink and expansions to provide locker room space and mechanical rooms. The most recent construction in 2002 added retail space and renovated the main entry area of the facility. The overall condition of the facility was found to be better than would be expected for a facility of this age however many of the facility s components and systems are near or past the end of their Bowie Ice Arena Executive Summary Council Meeting Due Diligence Evaluation

4 expected service life - maintaining operations at the facility will require a substantial capital investment to overhaul the facility. The primary areas of concern are as follows: Existing Program to Indoor Sports Facility Program Comparison: Program Comparison provides a space by space comparison between the proposed Ice Program of approximately 83,700 SF included in the Indoor Sports Facility and the existing 39,900 SF Bowie Ice Arena. The proposed program includes provisions for two ice rinks while the existing facility only includes one resulting in approximately 29,000 SF difference in building area. In addition to the absence a second sheet of ice the existing Ice Arena lacks the appropriate number and size locker room and restroom facilities when compared to the proposed program and what is typically provided for a one rink facility. Additionally spectator seating capacity accommodates approximately 350, less than the 500 indicated in the proposed program and the public or common zone is approximately 2200 sf (40%) less than proposed. Site and Parking: Grading along the north side of the building results in water infiltrating the building with each heavy rain. Installation of a storm water drainage system and regrading is recommended to prevent additional damage to the building. Accessible parking spaces and marked pathways are provided onsite; however, cross slopes for both are not in compliance with accessibility requirements. Additionally the parking lot is not configured to provide a 20 Fire Lane and the Fire Department Connection (FDC) is visually obscured and located more than 150 away from the nearest fire hydrant. Building Envelope: Exterior wall systems are primarily clad with EIFS or Metal Panels and are in fair condition with service life remaining, however, in the case of the metal panel areas provide little to no insulation. Roofing systems are past their service life and staff indicated there are several active leaks. Roofing needs to be replaced in the near term. Structural System: Columns and trusses for the volume enclosing the ice rink are wood and date to the original construction. They show signs of strain and shifting as evidenced by cracked web members and misaligned members and are in need of near term repairs. Structural design requirements have become more stringent in the years since the structural system has been designed. It is believed the existing system has a design capacity well short of current requirements, specifically with regard to snow loading, and long range plans should consider complete reconstruction. Mold growth is evident on the wood trusses and roof deck, air quality testing is recommended to determine the level of hazard to building users and establish remediation requirements. Bowie Ice Arena Executive Summary Council Meeting Due Diligence Evaluation

5 Ice Rink: The existing refrigeration slab has heaved, likely the result of permafrost below. Without mitigating efforts the slab will continue to deform which will result in damage to the refrigeration piping. Both the existing refrigeration plant and dehumidification system are at the end of their respective service life, increased equipment failures placing the facility out of service should be expected as should escalating repair costs. Long range plans should consider replacement of the refrigeration slab and extensive overhaul or replacement to the mechanical systems. Locker Rooms and Restrooms: Locker Rooms are undersized for this size facility and lack sufficient mechanical systems to deliver an adequate quantity of outside air. Restroom water closet and lavatory quantities are also well short of the quantity required by code to serve the calculated occupancy. Accessibility: Accessible elements and pathways have been accommodated within the facility however in numerous instances the existing configuration and clearances are not in accordance with current accessibility requirements. Accessible access to the building entry is accommodated via a mechanical lift requiring assistance from facility staff to operate which is not permitted by current regulations. Additionally required clearances are not provided at several doors and mounting heights for counters, restroom fixtures and many accessories are not in accordance with current regulations. Fire Suppression Systems: Sprinkler piping exhibits signs of rust and corrosion throughout the ice rink venue. Replacement should be considered. Mechanical and Electrical Systems: Mechanical and Electrical Systems including HVAC, Electrical Service, and Lighting are aged with many components at the end of their services life. These systems do not operate as efficient as modern equipment and are lacking automated control systems resulting in increased operating cost. As a result of their age, increased maintenance and repair cost should be expected. Long range plans should consider system replacement and upgrade. Bowie Ice Arena Executive Summary Council Meeting Due Diligence Evaluation

6 Probable Construction Cost Facility Overhaul & Renovation - Extended Life Span (40 Year) Site $1,301,000 Building Envelope $2,927,000 Structural Systems $968,000 Architectural Systems $3,353,000 Mechanical Systems $4,657,000 Subtotal $13,207,000 Design Contingency 10% $1,321,000 $14,528,000 Escalation to % $1,453,000 Probable Construction Cost $15,981,000 Owner Carried Soft Cost 40% $6,392,000 Total Project Cost $22,373,000 Facility Overhaul & Renovation Extended Life Span (40 year) Facility Overhaul and Renovation to extend operations through 2057 (40 years), this scope represent renovations needed to overhaul the facility to extend service life for an additional 40 years. The scope does not include program upgrades to address changes in market demand. A full facility shutdown is required to complete the overhaul. A construction duration of months is anticipated. Probable Construction Cost figures above capture cost of construction only and do not include project management, design and permitting expenses or owner contingency funds. Total Project Cost do not include revenue impact associated with closing the facility during construction. Escalation has been calculated to the estimated midpoint of construction based construction starting in the 2nd quarter of 2019 and lasting approximately 18 months. Bowie Existing Ice Rink 9/13/ of 1

7 M E M O R A N D U M TO: FROM: SUBJECT: City Council Alfred D. Lott, CPM City Manager Special City Election Indoor Sports Facility Referendum Question DATE: September 12, 2017 At the City Council meeting held on June 19, 2017 Council instructed staff to provide information on the process and cost of a Special City Election for the Indoor Sports Facility Referendum question. Staff has prepared the information which is contained in this memo. Per Section 32 of the City Charter all special city elections shall be conducted by the Board of Supervisors of Elections in the same manner and with the same personnel, as far as practicable, as regular city elections. With that said the Board and the City Clerk would require at least a minimum of 6 months to prepare for the special election. If Council decides to proceed with the special election, it is recommended that it be held on April 10, The City uses eight polling locations throughout the City, two per district. As of this date, all polling locations will be available to be used on April 10, 2018 except for Christian Community Presbyterian Church (District 2A). The Board will have to locate another suitable location in close proximity, which might be difficult. The estimated cost of the special election would be about $48,000. Below is the breakdown of expenses: Voting Machines & Ballot Preparation $22,000 Mailing of Voter Notification Cards (40,439) & Support from $19,000 County BOE (2) Compensation for Election Judges (40) and SBE (7) $7,000 The vendor the City currently uses for the equipment is not able to do a ranked choice method of voting, so the question on the ballot can be either a simple yes or no question or it could provide an array of questions for the voter.

8 Bowie Indoor Sports Facility Program & Cost: PEMB Construction-Reduced Program Option 3: Single Ice Sheet Only Description Reduced Program-Option 3 Conceptual Cost: PEMB Construction Common Zone Unit Area (SF) Quantity Total Area (SF) Unit Cost Total Cost Lobby / Welcome / Social Areas 1, ,600 $167 $267,200 Café Serving Counter $167 $16,700 Preparation/Warming Kitchen $511 $153,300 Pantry/Storage $167 $33,400 Seating Area 2, ,000 $167 $334,000 Community Area $167 Community/Party Rooms ,200 $167 $200,400 Storage $157 $15,700 Public Toilet Men's Toilet $167 $83,500 Women's Toilet $167 $83,500 Universal Toilet $167 $20,040 Administration Control/Info/Membership Desk $167 $41,750 Facility Manager Office $167 $20,040 Asst Manager Office $167 $16,700 Business Office $167 $0 Program Office $167 $16,700 Open Work Stations $167 $21,376 Work Room $167 $25,050 Conference Room $167 $0 Subtotal Community Zone 7,468 $1,349,356 Indoor Ice Zone Unit Area (SF) Quantity Total Area (SF) Unit Cost Total Cost Service Desk $167 $0 Lobby / Welcome Area $167 $0 Ice Offices $167 $16,700 Skate & Equipment Rental $167 $83,500 Proshop/Retail $167 $83,500 Skate Changing Area 0 0 $167 $0 DJ Area $167 $10,688 Ice Ice Rink # 1: NHL Size 85' W X 200' L (includes 800 spectator seating, team boxes and circulation) 27, $333 $0 Ice Rink # 2: NHL Size 85' W X 200' L (includes 200 spectator seating, team boxes and circulation) 26, ,000 $333 $8,658,000 Zamboni and Equipment Storage 1, ,500 $157 $235,500 General Toilet Men's Toilet $167 $104,375 Women's Toilet $167 $104,375 Locker Areas Team Locker Rooms ,000 $197 $394,000 Alternate Girls Locker Rooms ,000 $197 $197,000 Coaches & Referee Rooms $197 $88,650 Ice Area Storage $167 $100,200 Subtotal Indoor Ice 33,964 $10,076,488 Indoor Court Zone Unit Area (SF) Quantity Total Area (SF) Unit Cost Total Cost Service Desk $167 $0 Court Offices $167 $0 Gymnasium/s 4- Basketball Court Area (Tournament Area) w/ 4 overlaid volleyball courts 21, $267 $0 4-Court Storage $157 $0 1-Basketball Court Area (Multipurpose court) w/ 2 overlaid volleyball courts 12, $267 $0 1-Court Storage $157 $0 Fitness Zone Fitness & Weights (Sports Performance Training) 2, $196 $0 Group Exercise Room (Group X Room) 1, $196 $0 Multipurpose Rooms 1, $196 $0 Locker Rooms Men's Locker Room $208 $0 Women's Locker Room $208 $0 Universal Locker Room $208 $0 Elevated Track at 3-court area (1/10 mile) 6, $112 $0 Elevator & Stairs associated with Track $312 $0 Subtotal Indoor Court 0 $0 Support Zone Unit Area (SF) Quantity Total Area (SF) Unit Cost Total Cost Maintenance Office $157 $15,700 General Building Storage $157 $62,800 Electrical Room $157 $70,650 Mechanical Room 2, ,000 $157 $314,000 Sprinkler Room $157 $62,800 Data & IT $157 $37,680 Vending Areas $157 $31,400 Janitor Closets $157 $23,550 Subtotal Support 3,940 $618,580 Total Net Area 45,372 Unit Cost $12,044,424 Unassigned Area (Circulation & Walls) 10% 4,991 $167 $833,484 Total Building Area 50,363 $256 $12,877,908 Total Site Cost $3,449,850 Probable Costruction Cost $16,327,758 Owner Carried Soft Cost (40%) $6,531,103 Total Project Cost $22,858,861

9 MEMORANDUM To: From: Subject: City Council Alfred D. Lott Indoor Sports Facility Date: June 14, 2017 The purpose of this communication is to brief you on a very significant turn of events related to the construction of the Bowie Indoor Sports Facility (BISF). Problem: Hughes Group Architects have informed the City s BISF Planning Team that the potential cost of the new facility is estimated between $36,145,000 and $38,856,000 depending on the type of construction used. The budget approved in the FY 2018 budgeted was $23,700,000 for the construction portion of this project. Background: a. In May of 2013, Sports Facility Advisory (SFA) completed and presented a Feasibility Study regarding the Bowie Indoor Sports Facility to City Council. From this data, the City concluded that the total cost would be approximately $28,000,000 minus construction inflation. b. In September of 2016, the City selected and hired Hill International as project manager of the BISF construction project. c. In February of 2017, the City selected and hired Hughes Group Architect to perform architectural, engineering and design service to the City regarding the BISF. d. On April 25, 2017, Hughes Group s senior architect, Amado Fernandez, informed the City s BISF Planning Team that in their professional opinion, the City s construction cost estimates were very low. They estimate that the construction will cost between $36,145,000 and $38,856,000 depending on the type of construction used. The budget approved in the FY 2018 budget proposes $23,700,000 for the construction portion of this project. Options: The City s BISF Planning Team developed some options for the City Council to consider. A quick listing is presented below. The same list, which includes a more detailed analysis, is attached (see Attachment 1). They are as follows: a. Project can be cancelled altogether and a professional engineer hired to determine how much it would cost to upgrade the existing City Ice Rink. b. Project proceeds with original program of five courts and two ice rinks. Cost - $36,145,000 to $38,856,000 depending on type of construction.

10 2 c. Reduce program to three courts and one ice rink. Cost - $23,072,000 d. Reduce program to two ice rinks and no courts. Cost - $24,401,000. e. Reduce program to five courts and no ice rinks. Cost - $16,500,000 f. Select one of the reduced options offered above and move the location of the facility to a location more central in the City (e.g. Glen Allen Park, other). g. Project can be referred to referendum. Council Questions Since becoming aware of this issue, City Council has raised a number of questions as follows: a. What is the return on the current ice rink and projection for the new ice rink? Attachment 2 provides information on the Facility Cost Recovery Analysis for the past three fiscal years. This does not include capital costs. Attachment 3 provides the projections from SFA for cost recovery for future year operations for the gymnasium and ice rink. This does not include debt service costs. b. Can the new facility be self-sufficient/self-standing? If yes, when? Attachment 3 from the SFA study shows the expected cost recovery for future operations. It shows that the cost recovery for the gymnasium would be 39% to 60% over a five year period and the cost recovery for the ice rink would be 70% to 84% over a five year period. The SFA study also indicates that rates would need to be raised at each facility to achieve these cost recovery projections, particularly at the gymnasium. Under the SFA projections, both the gymnasium and the ice rink would receive a subsidy from the City. c. What is the cost to renovate the current ice facility with an Olympic sheet of ice versus an NHL sheet of ice? Without an analysis by a professional engineer, staff is unable to provide this information. If Council is interested in obtaining this information, it would cost approximately $105,000 to perform this analysis and take approximately four weeks to do this analysis. d. Provide a breakdown showing which facilities cover their expenses and the percentage they do including the ice rink, gymnasium, senior center, mansion and museums, golf course and the turf and ball fields. See attachment 2 that provides this breakdown. The City has leased the golf course and has not incurred operating costs for the operation of this facility, so the golf course is not shown on this analysis. e. When was the plan to expand the original rink originally discussed? Attachment 4 provides a summary of the history of the ice rink development. Community Notification Staff provided detailed background information regarding this matter to the Community Recreation Council (CRC) and the Bowie based users of both the gymnasium and the ice rink. Furthermore this meeting has been extensively advertised through the various mechanisms the City uses to advertise important events.

11 3 Staff Recommendation Given the options presented above and on Attachment A, staff recommends that City Council choose Option F to construct three courts and one ice rink on Glen Allen Park for an estimated construction cost of $23,072,000. If Council does not wish to pursue this option, staff then recommends that this matter be referred to referendum. ADL/JLF/adf Attachments

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