Procurement Officer 12 Months, Fixed Term Based at Carlisle Salary 30,848 pro rata plus up to 10% bonus

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1 Procurement Officer 12 Months, Fixed Term Based at Carlisle Salary 30,848 pro rata plus up to 10% bonus Are you ready to join a diverse and reputable company? Would you like to further enhance your career within procurement? Is it time for a new challenge? o you have excellent negotiation, influencing skills and aspire to progress and develop in your career? RS are excited to announce we have a fixed term vacancy for the role of Procurement Officer at our Head office based in Kingmoor Park, Carlisle. The ideal candidate will be required to support the Procurement Manager in the procurement of safety critical materials and services for the business, ensuring that these are procured in compliance with Public Contract Regulations and Company procedures and policies. uties will include issuing properly constituted tenders, contracts and purchase orders, containing relevant and appropriate terms and conditions in securing the supply of materials and services, ensuring that RS commercial interests are properly protected. RS offers an attractive remuneration package, excellent career development potential, plus generous pension and healthcare schemes, as well as 34 days leave and relocation assistance, subject to approval. At RS, we invest in our people to be the world s best at transporting nuclear traffic by rail. Your role is essential to help us deliver our 20-year diverse corporate strategy. If you have the necessary skills and ambition to apply for the above role please complete the Job Application PF to be found at under the relevant vacancy and return to the RS HR epartment, Regents Court, Kingmoor Park (North), Carlisle, CA6 4SJ or your application to recruitment@drsl.co.uk RS is a strong promoter of gender, orientation and racial diversity in rail and particularly welcomes applications from members of minority groups. The Company is also happy to consider applications from candidates who would like to work flexibly. CLOSING AT FRIAY 19 th JANUARY 2018 AT 16:00hours RS: Promoting respect, equality and diversity in the rail sector

2 CAMPAIGN INFORMATION SHT Salary: 30, pro rata Bonus ntitlement: Company bonus - up to 5% available based on Company Key Performance Indicators (KPI s) Personal Bonus up to 5% available Normal Hours: Full time position 36:15 hours per week (flexibility on this will be considered). Benefits: Company Pension Scheme efined Contribution Scheme 34 ays Leave (26 days annual leave and 8 bank holidays) Company Sick Pay Scheme Healthcare Scheme currently provided by Healthshield Salary Sacrifice Schemes available for Cycle to Work and Childcare vouchers RS Offices & epots: No and type of vacancies: imensions of RS: Head office: Carlisle York, Sellafield, Inverness, Grangemouth, Motherwell, Crewe, Rugby, Stowmarket & London 1 x Fixed Term position Wholly owned subsidiary of the Nuclear ecommissioning Authority (NA). stablished in 1995 as a lynch pin supplier of rail transport and associated services to the nuclear industry. 70million turnover company. Current staff numbers around 420 Scope of Role: To support the Procurement Manager in the procurement of materials and services for the business, ensuring that these are procured by obtaining best value for money based on lifetime costs, consistent with the relevant specification, quality standard and delivery deadlines. To develop and maintain a competitive supply chain, deliver robust contract and supplier management in accordance with good industry practice, ensuring that RS commercial interests are properly protected. RS: Promoting respect, equality and diversity in the rail sector

3 ROL SPCIFICATION Role Function Grade Location Responsible to Responsible for Safety Critical Security Status Security Pass Medical Requirement Procurement Officer Procurement PS4 Carlisle Procurement Manager N/A No Basic Standard RS rug & Alcohol Screening Role Summary To support the Procurement Manager in the procurement of materials and services for the business, ensuring that these are procured by obtaining best value for money based on lifetime costs, consistent with the relevant specification, quality standard and delivery deadlines. To develop and maintain a competitive supply chain, deliver robust contract and supplier management in accordance with good industry practice, ensuring that RS commercial interests are properly protected. Main duties and responsibilities ffective and detailed liaison and interaction with all internal departments up to Head of epartment level and communication and negotiation with suppliers up to senior level. Procure and issue properly constituted purchase orders, containing relevant and appropriate terms and conditions securing the supply of materials and services, ensuring that RS commercial interests are properly protected. Successfully manage and co-ordinate tender activities, preparing tender documentation by professionally engaging with internal stakeholders to define the scope, technical specification and tender evaluation criteria. Manage and co-ordinate the tender evaluation process in a highly organised manner, involving a multi-disciplinary evaluation panel, reporting on key procurement recommendations and feedback to suppliers. Analytically produce Learn From xperience reports for completed tenders on the procurement process, from initial scoping to contract award, in order to improve current and future procurements.

4 evelop and maintain effective working relationships with internal stakeholders, establishing robust processes for exchange of information to identify the acquisition strategy and optimum route to market for required materials and services. Wholly participate in collaborative procurement projects in conjunction with the NA and other entities of the Nuclear state, ensuring RS requirements are properly communicated and cost savings and benefits are realised. fficiently manage and co-ordinate the reporting to RS insurers and parent company of any incidents that may lead to a possible insurance claim, in accordance with company procedure and Ministry of Justice portal process. Manage, co-ordinate and collate all information for the company insurance renewal in a time conscious manner. Properly develop and maintain accurate Risk Registers for business critical suppliers to mitigate supply constraints and possible business interruption. Actively identify areas of low competition, assess the commercial risk and develop long term procurement strategies with respect to the supply chain and supplier risk registers. Comprehensively and regularly monitor the market for key resources to ensure that the established procurement arrangements continue to provide value for money. Co-ordinate Procurement involvement for the disposal of surplus company assets. Play an active part in ensuring the procurement function contributes to the successful completion of projects within time and cost restraints. Source competitive prices for materials and services to assist the Business Managers when submitting tenders to external customers. Successfully manage and co-ordinate the supplier assessment programme. Provide professional advice and guidance on procurement compliance, both internally and externally. evelop and produce fit for purpose procurement procedures in line with relevant legislation and business requirements. Regularly attend and actively contribute to supplier contract review meetings to capture requirements to ensure contract performance and compliance. Identify and act on potential risks to avoid breaches of compliance. Comprehensively monitor and review business critical contracts regularly. Produce timely early warning notices for events that may affect the performance, completion, cost and scope for successful contract delivery and report to the head of compliance in a systematic and professional manner. Interpret and create conditions of contract. Identify areas where the business may not be commercially protected. Supportive supervision of Procurement Apprentice.

5 Person Specification ducation NVQ Level 4 or equivalent in related area General education to A level or equivalent standard Higher level qualification or training in Procurement Membership of Chartered Institute of Purchasing and Supply Ability to work towards full membership of Chartered Institute of Purchasing and Supply xperience Proven ability in related work Working in customer focussed environment Preparation of commercial contracts including pricing solutions and incentive mechanisms Rail Industry Working on and negotiating terms and conditions of contracts Knowledge Commercial terms and conditions of contract Knowledge of common forms of contract Key suppliers in the rail industry Procurement best practise Procurement legislation Skills ffective oral & written communication, interpersonal and networking skills xcellent negotiation, influencing and persuasion skills Planning and organising own work to meet deadlines Ability to work effectively as part of a team Shows a flexible approach to work Liaison and networking ecision making and working to boundaries of decision making Initiative and problem solving Analysis and research Shows a high degree of integrity Able to build credible relationships with managers at senior levels Tenacity and professionalism Other Willing and able to travel Flexible approach to work Overnight Stays Microsoft Outlook Microsoft Word Microsoft xcel PowerPoint