Division of Occupational Psychology 2013 Annual Conference. Sponsorship & Exhibition Opportunities January 2013 Crowne Plaza, Chester

Transcription

1 Division of Occupational Psychology 2013 Annual Conference Sponsorship & Exhibition Opportunities 9 11 January 2013 Crowne Plaza, Chester 1

2 DOP 2013 Annual Conference Sponsorship & Exhibition Vision Our Vision for the DOP Annual Conference is to be the conference of choice for all Occupational-Business- Work-I/O Psychologists. We want to see the Conference becoming an engine for positive change within our profession. About the Annual Conference The Conference theme for 2013 will be Connecting and Contributing to make a difference. Our aim is to combine Science and Practice together, ensuring a stronger association between the two separate establishments. The team is also working hard to provide an even more rewarding conference experience for all delegates. DOP 2013 focuses on 3 profession excellence objectives: Unifying generations: POP and DOP (Postgraduate and Division Conferences) are being synergized in The conference will carry on introducing greater cohesion between newer and established members of our profession. Unifying Science with Practice: Emphasising the continuum between research and occupational psychology in practice. Unifying our professional image: Developing the unique expertise, professional skills and business focus we offer and communicate to our clients. Impact of the Event The integration of the DOP & POP conference will give you an opportunity to meet with academics, researchers, practitioners and postgraduates of psychology. High-profile keynote speakers will enhance the scientific programme and provide a transformative learning experience for all delegates. Additionally, there will be a mix of workshops, symposia, individual papers and posters presented, plus social activities and networking opportunities. The event will also be publicised on the Society website and in The Psychologist, the monthly publication sent to all members of the society. Why you should be there The DOP, founded in 1971, promotes the professional interests of occupational psychologists. It is one of the largest member networks of the British Psychological Society. We aim to develop psychology as a profession and as a body of knowledge and skills. We help support division members with training and advice, have regular events, and contact members with updates and news throughout the year. The Division of Occupational Psychology Annual Conference is part of the BPS governing body and is seen as a highly reputable event. The conference provides a major showcase for academics and practitioners to present their latest research. Access over 500 delegates from a diverse range of background. Delegates are primarily affiliated to UK organisations and universities, including an increasing number of international representatives. 2

3 THE CITY - CHESTER Chester is one of England's most beautiful historic cities, located in the North West of England in the county of Cheshire. With its vibrant heritage, modern facilities and top quality service, Chester is an ideal platform to stage a highly professional and unforgettable event. There are accommodation options to suit all budgets within walking distance of the conference venue, and the train is conveniently positioned only 2km away. THE VENUE THE CROWNE PLAZA This AA four star Hotel is situated within the city s historic walls with views over the surrounding areas and the Welsh Hills, Chester itself offers a heady mix of historical attractions, superb shopping and a lively social scene. The hotel is just a short drive from the M56 and close to many of the area s attractions including Chester Zoo, Cheshire Oaks, Blue Planet Aquarium and Liverpool Docks. From the registration, exhibition and banqueting areas to the first class conference suites, the Chester Hotel offers an amazing combination of advanced technical facilities and professional service for the DOP 2013 Annual Conference. 3

4 Benefits of Sponsoring at DOP 2013 With an estimate of over 500 delegates attending the conference, we offer a wide range of opportunities for you to promote your company. The Sponsorship packages and Associate sponsorship are designed to provide a cost effective and flexible solution for your business, which will undoubtedly raise your company profile on both the local and national level. Sponsorship at this event offers you the following benefits: Enhance company's image, prestige and credibility within the Occupational Psychology community. Create new business relationships and developing brand awareness. Heighten Visibility of the company to a wider range of audience. Receive company Recognition on our website, in the conference programme booklet and on conference displays. Presentation of marketing materials to all conference delegates. Maximise merchandising opportunities. Exposure of your company to potential prospects. Benefits of Exhibiting at DOP 2013 To maximise your company s exposure to the delegates, the exhibition space is situated close to the main meeting areas. There are allocated breaks throughout the conference during which delegates will have ample time to visit the exhibitions. If you exhibit at this conference, you'll be able to: Market your company s expertise. Raise your company s profile through our marketing and PR campaign. Increase brand awareness for your company. Use the conference as your Launch-Pad for new products or services. Network with new and existing customers. Gain Customer Feedback about your products, services and company. Heighten your company profile from your competitors. 4

5 Sponsorship Packages Exclusive Sponsorship x 2 Benefits include: Priority and selection of 1 x unit Exhibition space (maximum of 2 staff attending). Opportunity to display your banner stands for the full 3 days in a dedicated room for the poster session, including the company logo on each poster board. Single page A5 insert in the DOP Conference pack or A4 flyer on the Take-one table. Company logo on all promotional materials including: o Sponsorship & Exhibition section in the programme booklet, o Event homepage (with hyperlink), o Acknowledgement on social media websites (LinkedIn, Twitter & Facebook), o Company logo on rolling plasma screen throughout the conference and in the main session room. Display of roller banner in the main session room and in a prime location of your choice. Single full-page advert of your company in the programme booklet. Acknowledgement of your Sponsorship in the conference edition of OP Matters after the Conference - will reach over 3000 DOP members 4 complimentary non-residential full conference passes for your employees, clients, and/or prospects and 4 passes to both the Wednesday and Thursday dinners. Options for either of the following items: Inclusion of pen in the delegate packs (to be provided by yourselves). Logo printed on the delegate badges. *Company to provide own roller banner Price: VAT [ ] Corporate Sponsorship Benefits Include: 1 x unit Exhibition space (maximum of 2 staff attending). Single page A5 insert in the DOP Conference pack or A4 flyer on the Take-one table. Company logo on all promotional materials including: o Sponsorship & Exhibition section in the programme booklet, o Event homepage (with hyperlink), o Acknowledgement on social media websites (LinkedIn, Twitter & Facebook), o Company logo on rolling plasma screen throughout the conference and in the main session room. Display of roller banner in a prime location in the DOP Conference. 2 complimentary non-residential full conference passes for your employees, clients, and/or prospects and 2 passes to both the Wednesday and Thursday dinners. Options for either of the following items: 5

6 Company logo printed on the flash pen drive. ORDER DEADLINE: 12 TH NOVEMBER Wine gifts for all the keynote speakers (5 in total). *Company to provide own roller banner VAT [ ] Business Sponsorship Benefits include: 1 x unit Exhibition space (maximum of 2 staff attending). Display of roller banner in a prime location in the DOP Conference. Opportunity to distribute promotional leaflets to all delegates on a Take-one table outlined on the exhibition plan. Company logo on all promotional materials including: o Sponsorship & Exhibition section in the programme booklet, o Event homepage (with hyperlink), o Acknowledgement on social media websites (LinkedIn, Twitter & Facebook). Options for either of the following items: Gift item in the conference pack (provided by yourselves). Welcome gift for residential delegates (max. 140) (provided by yourselves). *Company to provide own roller banner VAT [ ] Networking Reception Sponsorship Lunch Break sponsorship x 1 Benefits include: Company name and logo on menu cards placed on each lunch area for the full 3 days of the conference. Company logo on all promotional materials including: o Sponsorship & Exhibition section in the programme booklet, o Event homepage (with hyperlink), o Acknowledgement on social media websites (LinkedIn, Twitter & Facebook) VAT [ ] Conference Dinner Sponsorship (Wednesday) Benefits include: Opportunity to showcase your company or a product during wine reception. Company logo on all promotional materials including: o Sponsorship & Exhibition section in the programme booklet, o Event homepage (with hyperlink), o Acknowledgement on social media websites (LinkedIn, Twitter & Facebook). 6

7 Sponsorship of the DOP Conference Dinner on Wednesday which includes the following: o Logo and profile on menu card, o Company logo on all event tickets, o Screen advertisement throughout dinner, o Roller banner placed in the main room, o Display one piece of company literature/gift on each table, o 4 passes to Wednesday Dinner, o Exclusive recognition as "Sponsor" of the evening reception for the conference in the programme booklet and website. *Company to provide own roller banner VAT [ ] Conference Gala Dinner Sponsorship (Thursday) Benefits include: Company logo on all promotional materials including: o Sponsorship & Exhibition section in the programme booklet, o Event homepage (with hyperlink), o Acknowledgement on social media websites (LinkedIn, Twitter & Facebook). Company logo displayed in the Giant Games room. Opportunity to showcase your company or a product during wine reception. Sponsorship of the DOP Conference Dinner on Thursday which includes the following: o Logo and profile on menu card, o Company logo on all event tickets, o Screen advertisement throughout dinner, o Roller banner placed in the main room, o Display one piece of company literature/gift on each table, o 4 passes to the Thursday Dinner, o Exclusive recognition as "Sponsor" of the evening reception for the conference in the programme booklet and website. *Company to provide own roller banner *Please note that sponsorship packages are allocated on a first-come, first-served basis. *Please note that all prices are quoted excluding VAT VAT [ ] The DOP reserves the right to approve any copy or materials that are distributed to delegates following the conference as part of the sponsorship package. 7

8 Associate Sponsorship (Individual packages) *Please note that all prices quoted are excluding VAT. Free Wi-Fi to all delegates An opportunity to 'open' the Wi-Fi access within the venue to enable delegates to gain access to the Internet via their own smart phones or laptops. Once log in is completed, users will be taken to a landing page of your choice, i.e. your website. Posters will be placed around the venue with your company brand VAT [ ] Delegate folders Sponsor branding on delegate folder, single page A5 insert in the delegate pack, branding as conference sponsor on all conference literature and conference website. ORDER DEADLINE: 12 TH NOVEMBER Rolling plasma screen advertising (three available) Your company slide will be displayed in the main room throughout the Conference (only one slide) VAT [ ] VAT [ ] Company branded items If you already have the stock available and would like to sponsor a branded item in the delegate packs such as branded pens, key rings, or post its etc Please detail your item here... Please send 500 items to the address stated below VAT [ ] Take-one-table at the registration area As the first point of call for over 500 delegates, this area is a highly visible and strategic area. Make the most of this busy area for the distribution of free brochures and other material to all delegates in the conferences. Promotional items will be displayed prominently so that those visiting the exhibition area can help themselves. The desk will be replenished by the events team throughout the conference. Please detail your item here... Please send items to the address below *Sizes of logo will determine VAT [ ] Other suggestions on sponsorship opportunities for this conference can be considered. If you are interested and wish to discuss further opportunities please Kerry Wood at kerry.wood@bps.org.uk or call the conference office on Tel:

9 Please complete all the information below: Exhibition Opportunities Exhibition space (2m x 1m space) VAT [ ] Maximum of 2 spaces per booking VAT for additional space [ ] Do you require electricity? Yes [ ] No [ ] Number of chairs required? 0 [ ] 1 [ ] 2 [ ] How many 6ft tables do you require? 0 [ ] 1 [ ] 2 [ ] (Discount is available for booking of 2 x spaces) Are table covers required? Yes [ ] No [ ] The floor plan will be available to view on the main event website. Please specify which space you wish to book. All requests are based on a first come, first served basis. If you are bringing your own floor stand please outline the full size length. m, height. m (max 5m) & width...m Please outline who will be staffing your exhibition stand (max two people per day) 1. Name: Name: Internet connection 24 hours usage on economy bandwidth (sufficient for pick up) 10 x 1 [ ] 20 x 2 [ ] 30 x 3 [ ] 24 hours usage on Business Bandwidth (unlimited bandwidth) 15 x 1 [ ] 30 x 2 [ ] 45 x 3 [ ] Conference Dinner Wednesday 30 per guest Conference Dinner Thursday 40 per guest Please specify which dinner and total number of tickets required: Wednesday [ ] Tickets:... Thursday [ ] Tickets:... Exhibitors will receive: Company logo and profile listed in the programme and on the conference website. Two complimentary refreshments and lunches a day and an exhibitor pack. If exhibitors wish to attend the conference as a delegate you will be required to register as a delegate. *If you are bringing your own stand, please note that it must fit within space you have booked. If it exceeds this space, you may be asked to take the stand down or you will be charged for the extra space used. Conference Pack Inserts Single Sheet A5 size only VAT [ ] Larger documents will be placed on the Take-One Table (see previous page) DEADLINE TO INCLUDE INSERTS IS 3 RD DECEMEBER 2012 Please send 500 inserts to the BPS conference office. 9

10 Terms & conditions The terms below are used through this document. For clarification each has been defined. Exhibitor is used to describe any organisation or person who has made an application to exhibit and had that place confirmed in writing. Sponsor is used to describe any organisation or person who has made an application to sponsor a package or item from the sponsorship opportunities list and had that confirmed in writing. Organiser refers to BPS Conferences. Exhibition refers to The British Psychological Society DOP Annual Conference 2013 Venue refers to the Crown Plaza, Chester Pack insert refers to a leaflet or booklet that is included in each delegate pack. General All Exhibitors, Sponsors and those wishing to book Pack Inserts must confirm their booking by completing the official booking form and attaching a cheque, BACS details, credit card number or an official purchase order. Any invoices issued should be paid within 30 days and must be paid prior to the event. No exhibition stand, sponsorship item or pack insert may be sub-let to a third party without written consent of the organisers. Cancellations (or reduction in requirements) must be notified in writing and will be charged based upon the date of notification. More than 3 calendar months prior to the event 20% Less than 3 calendar months and more than 1 calendar month prior to the event 50% Less than 1 calendar month prior to the event 100% (All cancellations are subject to mitigation) Pack inserts only Pack Inserts must be sent to the BPS Conference Office for inclusion in the delegate packs by the deadline stated. If you fail to make this deadline we cannot guarantee that your inserts will be included in the packs. The Organiser will inform parties who have booked Pack Inserts of the number required on confirmation of booking. The Organiser will inform parties of any increases or significant decreases in predicted delegate numbers. Exhibition only The Organisers will produce a printed version of the exhibition floor plan. While the Organiser will attempt to preserve the printed layout of the exhibition, should it be necessary to revise the layout for any reason, the organiser reserves the right to transfer an Exhibitor to a suitable alternative space. The Exhibitor must occupy the space allocated by the Organiser. Exhibitors will be allocated spaces based on the number of units booked. Exhibitors MUST not take up more space than they have booked without onsite authorisation from the Organiser. The Exhibitor will have no claim against the Organiser, the venue or any other contractor with regards to any loss or damage during the exhibition or carriage of equipment. Exhibitors are advised to ensure they have adequate insurance. It is the responsibility of the Exhibitor to ensure that employees and any display equipment comply with the latest legislation regarding the Health and Safety at Work regulations. The Exhibitor MUST abide by the set-up and breakdown times as stated by the Organiser. The set up/break down times will be listed in your confirmation information. If an Exhibitor cannot attend the full conference they may wish to consider one of our sponsorship opportunities or a conference pack insert, exhibition units will be reserved for Exhibitors who can attend the full conference. Please ensure the documents in your exhibition information pack at the conference is read and understood. Sponsors only Should a sponsorship package include exhibition space the above Terms & Conditions must be adhered to. All packages are sold on a first-come first-served basis. BPS Conferences reserve the right to amend the contents of all packages. The Sponsor should provide the Organiser with logos in the correct format on request. The Organiser will provide pdf samples of any printed materials containing the Sponsors logo. Important note Force majeure; The British Psychological Society will not be liable for any failure to provide or delay in the provision, all services, as a result of events or matters outside its control. This Booking form constitutes a legally binding contract. It may be necessary for reasons beyond the control of The British Psychological Society to change the content and timing of the programme. In the unlikely event of the programme being cancelled, The British Psychological Society will automatically make a full refund but disclaim any further liability. By completing the booking form the Exhibitor/Sponsor agrees to all terms and conditions and all other instructions listed. 10

11 DOP 2013 Annual Conference SPONSORSHIP & EXHIBITION BOOKING FORM Name of Organisation: Contact Name: Address: Postcode: Tel: Fax: 1. Sponsorship Exclusive VAT [ ] Corporate VAT [ ] Business VAT [ ] Lunch Break VAT [ ] Conference Dinner Wednesday VAT [ ] Conference Gala Dinner Thursday VAT [ ] Associate Sponsorship Opportunities Total (Inc VAT at 20%) Sponsorship Package: 2. Exhibition and Flyers Individual Exhibition Opportunities Total (Inc VAT at 20%) (Please include page 10 with your booking form) Flyer Opportunities Total (Inc VAT at 20%) (Please include page 10 with your booking form) 3. PAYMENT (Please note that your booking is not confirmed until payment is received) Total Amount Payable (Inc VAT at 20%):... [ ] We will be making a bank transfer for the above amount (*see instructions below) [ ] We enclose a cheque made payable to the British Psychological Society for the above amount [ ] We wish to pay via debit/credit card (*Please leave contact details for us to take your debit/credit card details) Name: Organisation: Telephone: +44 Address: 11

12 [ ] *We wish to pay by Invoice Contact Name: Address: Postcode: Tel: Purchase Order/Ref No (required for all invoice requests) *Please note: we are unable to issue an invoice without a purchase order/ref no. Invoices cannot be issued less than 30 days prior to the event. Important If you are making a bank transfer, please find the British Psychological Society details below: Bank Name The Royal Bank of Scotland Account Name The British Psychological Society Address St. Andrews House, 48 Princess Road East, Leicester, LE1 7DR Sort Code Account No Swift code RBOS GB 2L Iban GB09 RBOS Please note that your payment will not be allocated to your balance until the Organisers have received a remittance advice slip. If you are unable to provide a remittance advice, please contact BPS Conferences with the date, account name and the amount transferred. A full set of terms and conditions are included with this form. Please ensure these have been read and understood. By completing the booking form the Exhibitor/Sponsor agrees to all terms and conditions and all other instructions listed. Please return this completed form to: BPS Conferences, St Andrews House, 48 Princess Road East Leicester, LE1 7DR Tel: Fax: sheena.mistry@bps.org.uk P VAT No Registered Charity No