MINUTES OF THE COUNCIL OF THE COUNTY OF OXFORD

Transcription

1 MINUTES OF THE COUNCIL OF THE COUNTY OF OXFORD County Council Chamber Woodstock MEETING #8 Oxford County Council meets in regular session this eleventh day of April 2012, in the Council Chamber, County Administration Building, Woodstock. 1. CALL TO ORDER: 9:35 a.m. with Warden McKay in the chair. All members of Council present. Staff Present: M. R. Bragg, Chief Administrative Officer/Deputy Clerk L. Beath, Director of Public Health and Emergency Services P. D. Beaton, Manager of Social Services and Housing L. S. Buchner, Director of Corporate Services C. Fransen, Administrator/Manager of Operations, Woodingford Lodge G. K. Hough, Corporate Manager of Community and Strategic Planning J. Kubiak, Corporate Manager of Human Resources R. G. Walton, Director of Public Works Warden McKay allows an opportunity for Council members to provide good news updates from their area municipalities. 2. APPROVAL OF AGENDA: RESOLUTION NO. 1: Moved by: Donald Doan Seconded by: Marion Wearn That the Agenda be approved. 3. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: 4. ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING: Council Minutes of March 28, 2012

2 Page 2 RESOLUTION NO. 2: Moved by: Donald Doan Seconded by: Marion Wearn That the Council Minutes of March 28, 2012 be adopted. 5. PUBLIC MEETINGS: 6. DELEGATIONS AND PRESENTATIONS: 1. John Goodbun, Board Member (Spokesperson) Kyra McNamara, Fund Development Coordinator Nancy Howse, Board Member VON Oxford Re: VON Oxford Sakura House County Loan Repayment and Hike for Hospice John Goodbun addresses Council regarding Sakura House and its successful operation. Mr. Goodbun thanks Council for their support and financing option (revenue neutral loan). Provision to pay down the principal has allowed VON to reduce interest costs and they desire to extend the term of the loan. 7. CONSIDERATION OF DELEGATIONS AND PRESENTATIONS: RESOLUTION NO. 3: Moved by: Donald Doan Seconded by: Marion Wearn That the presentation made on behalf of VON Sakura House and Hike for Hospice be received as information; And that a cheque for payment towards the capital funding loan made to VON Oxford, be received. 8. CONSIDERATION OF CORRESPONDENCE: 1. Liz Cannell March 27, 2012 Re: Please Stop the Proposed Dump RESOLUTION NO. 4: Moved by: Margaret Lupton Seconded by: John Lessif That the correspondence from Liz Cannell, dated March 27, 2012, in opposition to the proposed landfill be received as information. 2. Suzanne Crellin and Millie Keenan April 5, 2012 Re: Petition Against Proposed Landfill

3 Page 3 RESOLUTION NO. 5: Moved by: Margaret Lupton Seconded by: John Lessif That the correspondence from Suzanne Crellin and Millie Keenan, dated April 5, 2012, in opposition to the proposed landfill be received as information. 9. REPORTS FROM DEPARTMENTS: A CORPORATE SERVICES A Re: Oxford Immigration Portal Project Update RESOLUTION NO. 6: Moved by: Margaret Lupton Seconded by: John Lessif That the recommendation contained in Report No. A , titled Oxford Immigration Portal Project Update, be adopted. Recommendation Contained in Report No. A : That Report No. A entitled Oxford Immigration Portal Project Update be received for information. A Re: 2012 Tax Policy By-laws RESOLUTION NO. 7: Moved by: David Mayberry Seconded by: Sandra Talbot That the recommendation contained in Report No. A , titled 2012 Tax Policy By-laws, be adopted. Recommendation Contained in Report No. A : That the following 2012 tax policy by-laws be presented to Council for enactment: - By-law No , being a By-law to Set Tax Ratios; - By-law No , being a By-law to Set Tax Rate Reductions for Prescribed Property Subclasses; - By-law No , being a By-law to Establish and Levy Tax Rates for Upper Tier Purposes; - By-law No , being a By-law to Establish Capping Calculation Options; and - By-law No , being a By-law to Set a Lower Limit for Applying Tax to New Construction Properties.

4 Page 4 B SOCIAL SERVICES AND HOUSING B Re: Resource Utilization Groups (RUG)-III (34) Case Mix Index (CMI) Results for 2010/11 RESOLUTION NO. 8: Moved by: David Mayberry Seconded by: Sandra Talbot That the recommendation contained in Report No. B , titled Resource Utilization Groups (RUG)-III (34) Case Mix Index (CMI) Results for 2010/11, be adopted. Recommendation Contained in Report No. B : That County Council receive Report No: B as information. B Re: Purchase of Service RESOLUTION NO. 9: Moved by: David Mayberry Seconded by: Sandra Talbot That the recommendation contained in Report No. B , titled Purchase of Service, be adopted. Recommendation Contained in Report No. B : That the Warden and C.A.O. be authorized to enter into a Purchase of Service Agreement for the provision of four Domiciliary Hostel beds with Victoria Manor (Woodstock). C COMMUNITY AND STRATEGIC PLANNING D PUBLIC WORKS D Re: Ingersoll Sanitary Sewer and Watermain Extension Project Wellington, Caffyn, Cross, Thames, Pine and Holcroft Streets, Kirwin Drive and Clark Road 2012 Billing RESOLUTION NO. 10: Moved by: Patrick Sobeski Seconded by: Deborah Tait That the recommendation contained in Report No. D , titled Ingersoll Sanitary Sewer and Watermain Extension Project Wellington, Caffyn, Cross, Thames, Pine and Holcroft Streets, Kirwin Drive and Clark Road 2012 Billing, be adopted.

5 Page 5 Recommendation Contained in Report No. D : That County Council approve a grant in the amount of $319, from the Community Servicing Assistance Program (CSAP) for the sanitary sewer and watermain extension project for Wellington, Caffyn, Cross, Thames, Pine and Holcroft Streets, Kirwin Drive and Clark Road, Ingersoll; And that a by-law be raised to levy the costs to owners and to provide a mandatory connection policy for the service area for this project. D Re: Amendment to the Municipal Hazardous or Special Waste (MHSW) Services Agreement RESOLUTION NO. 11: Moved by: Patrick Sobeski Seconded by: Deborah Tait That the recommendation contained in Report No. D , titled Amendment to the Municipal Hazardous or Special Waste (MHSW) Services Agreement, be adopted. Recommendation Contained in Report No. D : That a by-law be raised to authorize the Warden and Clerk to sign an Amending Agreement to amend the Municipal Hazardous or Special Waste Services Agreement with Stewardship Ontario. D Re: Review Fees for Applications for Drinking Water, Storm Water and Wastewater Works MOE Transfer of Review Program RESOLUTION NO.12: Moved by: Patrick Sobeski Seconded by: Deborah Tait That the recommendation contained in Report No. D , titled Review Fees for Applications for Drinking Water, Storm Water and Wastewater Works MOE Transfer of Review Program, be adopted. Recommendation Contained in Report No. D : That County Council approve the fees outlined in Report D , and that Schedule A to By-law No , being a by-law to impose fees and charges for services that the County of Oxford provides that are not covered through direct taxation of its ratepayers, be amended. E HUMAN RESOURCES E Re: Recruitment of Chief Administrative Officer Report to be considered later in the meeting following Closed session. E Re: General Policy Manual: Short Term Income Protection Plan Long Term Disability Policies

6 Page 6 RESOLUTION NO. 13: Moved by: Deborah Tait Seconded by: Patrick Sobeski That the recommendation contained in Report No. E , titled General Policy Manual: Short Term Income Protection Plan & Long Term Disability Policies, be adopted. Recommendation Contained in Report No. E : That Oxford County Council approve and authorize the CAO to sign the policies attached to Report E entitled: Short Term Income Protection Plan Long Term Disability for inclusion in the General Policy Manual and to repeal the existing policy 5.27 Long Term Disability. F C.A.O./CLERK G PUBLIC HEALTH AND EMERGENCY SERVICES G Re: EMS Cross Border Billing Agreements RESOLUTION NO. 14: Moved by: Deborah Tait Seconded by: Patrick Sobeski That the recommendation contained in Report No. G , titled EMS Cross Border Billing Agreements, be adopted. Recommendation Contained in Report No. G : That Oxford County Council endorses in principle the draft agreement for the reconciliation of EMS cross-border service costs for the period January 1, 2012 to December 31, 2021 as endorsed by the Western Ontario Warden's Caucus, and further, That Oxford County Council authorizes staff to enter into formal discussions with adjoining municipalities with respect to formalizing this agreement. H WARDEN 10. UNFINISHED BUSINESS: Council Unfinished Business List to No discussion takes place regarding the Council Unfinished Business List.

7 Page 7 RESOLUTION NO. 16 : (Deferred by Resolution No. 17 dated March 28, 2012) Moved by: Ted Comiskey Seconded by: John Lessif WHEREAS there is a proposal for a landfill site in an existing limestone quarry adjacent to the Town of Ingersoll, a community of 12,000 residents; AND WHEREAS if approved, the landfill site could be the fourth largest landfill site in all of Canada and with the continual removal of limestone could have the potential to expand and become the largest landfill site in Canada; AND WHEREAS the Council for the Corporation of the Town of Ingersoll has as individuals in consensus expressed their concerns in opposition to the proposed landfill in the location within the existing limestone quarry bordering the community; AND WHEREAS it is anticipated that the Town of Ingersoll will experience significant economic, environmental and social impacts; AND WHEREAS the Town is already receiving concerns of the potential for the devaluation of property, the loss of future assessment and the perception for the marketing of the Town for residential, commercial and industrial growth; AND WHEREAS due to the geology of the limestone and the ongoing quarrying activities there is the potential for seepage from the landfill contaminating the groundwater, drinking water supply and affecting the aquatic life within the Thames River watershed; AND WHEREAS decisions made today will have long-term serious implications for the future of the community and of adjacent municipalities; THEREFORE BE IT RESOLVED that the Council for the County of Oxford recognizes and respects the concerns of the Town of Ingersoll, one of its member municipalities; AND FURTHER that the members of the County Council not support the landfill site in the proposed location; AND FURTHER that a copy of this resolution be forwarded to the Federal Minister of the Environment, Federal Minister of Fisheries and Oceans, Premier Dalton McGuinty and the Provincial Ministers of the Environment, of Municipal Affairs and Housing, of Agriculture, Food and Rural Affairs, of Natural Resources and of Health, and related Progressive Conservative and New Democratic Party critics. Motion Withdrawn 11. NOTICE OF MOTIONS: Warden McKay draws Council s attention to correspondence, distributed to Council prior to the meeting but not placed on the Agenda, received from the Town of Ingersoll supporting the following proposed landfill motion being forwarded to the County and from the Township of South-West Oxford supporting the motion. RESOLUTION NO.15 : Moved by: Ted Comiskey Seconded by: David Mayberry WHEREAS Oxford County Council recognizes that many of the resources of this planet are finite and are necessary to sustain both life and the quality of life for all future generations, WHEREAS Oxford County Council recognizes that the global population will increase from the current 7 billion people to at least 9 and possibly 10 billion by 2050 and that this increased population will put even greater demand for the resources of the planet,

8 Page 8 WHEREAS Oxford County Council recognizes that as populations evolve, their demand for more resources will increase as is the case currently in several of the heavily populated Asian Countries, WHEREAS Oxford County Council recognizes that the reduction in use, reuse and recycling of all resources is the only viable option for long term societal sustainability, WHEREAS Oxford County Council recognizes that the disposal of resources in landfills is unsustainable and further it creates potential environmental concerns which may take numerous generations to become apparent and could have significant human and financial costs before the problems are rectified, WHEREAS Oxford County Council recognizes that all levels of government are elected to lead their constituents with concern for the well being of this and future generations, WHEREAS Oxford County Council recognizes that landfill proposals create anxiety within the community in regards to the physical, mental, emotional and financial health of the community which can create tension within the community, WHEREAS Oxford County Council recognizes that the natural environment provides for the basic sustenance of life and must be protected from any potential damage, AND WHEREAS Oxford County Council recognizes that the scale of potential health risks to the community increases in direct relation to the proximity of the community to any landfill site, THEREFORE BE IT RESOLVED that Oxford County Council demand a moratorium on any future landfill construction or approval until such time as a full review of alternatives can be completed which would examine best practices in other jurisdictions around the world, AND FURTHER that this review of alternatives would give special emphasis on (a) practices which involve the total recycling or composting of all products currently destined for landfill sites in Ontario and (b) the production of goods which can efficiently and practically be recycled or reused so as to not require disposal in landfills, AND FURTHER that Oxford County Council investigate a potential timeline that would see the maximum reduction in land filling with the goal being (a) to have this program in place within a decade and (b) that the current County landfill site would be sufficient for County needs until at least the year 2100, AND FURTHER that Oxford County Council advise the provincial government that we are embarking on this course of action, and that it will be expected that Oxford County will have the full cooperation of all ministries and that Oxford County may require special and specific funding for investigation, research and implementation of the alternatives to our current disposal based system, AND FURTHER that Oxford County Council send this resolution to all municipalities in Ontario for support. A Recorded Vote is requested by Councillor Lupton with the following results: Those in Favour of the Motion Councillors Comiskey, Doan, Lessif, Mayberry, McKay, Sobeski, Tait, Talbot, Wearn Those Opposed to the Motion Councillor Lupton Total 9 Total 1 Resolution No. 15 is Carried.

9 Page 9 RESOLUTION NO. 16: Moved by: John Lessif Seconded by: Margaret Lupton That Council direct staff to commence the review of the Community Improvement Plan (CIP) to defer the County portion of the levy on qualifying properties in a CIP zone. 12. NEW BUSINESS/ENQUIRIES/COMMENTS: J. Kubiak, Corporate Manager of Human Resources, reminds Council of Service Awards that will be presented at the May 9, 2012 meeting. 13. CLOSED SESSION: RESOLUTION NO. 17: Moved by: John Lessif Seconded by: Margaret Lupton That Council rise and go into a Closed session for the purpose of considering Report No. D-1 (CS) regarding matters that have not been made public concerning personal matters about an identifiable individual. (12:11 p.m.) Oxford County Council meets in Closed session, as part of a regular meeting, this eleventh day of April 2012, in the Council Chamber, County Administration Building, Woodstock. 12:11 p.m., with Warden McKay in the chair. All members of Council present. Staff Present: M. R. Bragg, Chief Administrative Officer/Deputy Clerk L. Beath, Director of Public Health and Emergency Services P. D. Beaton, Manager of Social Services and Housing L. S. Buchner, Director of Corporate Services C. Fransen, Administrator/Manager of Operations, Woodingford Lodge G. K. Hough, Corporate Manager of Community and Strategic Planning J. Kubiak, Corporate Manager of Human Resources R. G. Walton, Director of Public Works All staff, except for J. Kubiak, Corporate Manager of Human Resources, designated as Acting Clerk, are asked to leave the meeting following deliberations on Report No. D-1 (CS) B. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: C. DELEGATIONS AND PRESENTATIONS: D. CONSIDERATION OF CORRESPONDENCE:

10 Page 10 E. REPORTS FROM DEPARTMENTS: A CORPORATE SERVICES B SOCIAL SERVICES AND HOUSING C COMMUNITY AND STRATEGIC PLANNING D PUBLIC WORKS D-1 (CS) E HUMAN RESOURCES Warden McKay allows for discussion regarding the recruitment of a Chief Administrative Officer. F C.A.O./CLERK G PUBLIC HEALTH AND EMERGENCY SERVICES H WARDEN F. UNFINISHED BUSINESS: G. NEW BUSINESS/ENQUIRIES/COMMENTS: H. TIME OF COMPLETION OF CLOSED SESSION: 12:25 p.m. RESOLUTION NO. 18: Moved by: John Lessif Seconded by: Margaret Lupton That Council rise and reconvene in Open session. (12:25 p.m.) Staff return to the meeting at 12:25 p.m.

11 Page CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION: A CORPORATE SERVICES B SOCIAL SERVICES AND HOUSING C COMMUNITY AND STRATEGIC PLANNING D PUBLIC WORKS D-1 (CS) RESOLUTION NO. 19: Moved by: Sandra Talbot Seconded by: David Mayberry That the recommendation contained in Report No. D-1 (CS) be adopted. E HUMAN RESOURCES F C.A.O./CLERK G PUBLIC HEALTH AND EMERGENCY SERVICES H WARDEN 9. REPORTS FROM DEPARTMENTS: (continued) E Re: Recruitment of Chief Administrative Officer RESOLUTION NO. 20: Moved by: Deborah Tait Seconded by: Patrick Sobeski That the recommendation contained in Report No. E , titled Recruitment of Chief Administrative Officer, be adopted and that the Selection Committee be comprised of Warden Don McKay, Acting Warden Margaret Lupton, Councillor John Lessif, Councillor David Mayberry and Councillor Patrick Sobeski, and that Option 1 be the preferred selection process option.

12 Page 12 Recommendation Contained in Report No. E : That a Recruitment Selection Committee, comprised of the following members: Warden Don McKay, Acting Warden Margaret Lupton,,, and and the Corporate Manager of Human Resources as a staff resource, be established to undertake the recruitment of a CAO to fill the vacant position as a result of the imminent retirement of Michael Bragg and That the mandate of the Recruitment Selection Committee be to oversee the recruitment and interview processes with a recommendation to full Council and That direction be provided to the Corporate Manager of Human Resources to facilitate Council s preferred selection process option. 15. BY-LAWS: BY-LAW NO Being a By-law to set tax ratios for Prescribed Property Classes for the year BY-LAW NO Being a By-law to Set Tax Rate Reductions for Prescribed Property Subclasses. BY-LAW NO Being a By-law to Establish and Levy Tax Rates for Upper Tier Purposes for the Year BY-LAW NO Being a By-law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi-Residential Property Classes. BY-LAW NO Being a By-law to Adopt Optional Tools for the Purposes of Administering Limits for Eligible Properties within the meaning of Section 331 (New Construction) for the Commercial, Industrial and Multi-Residential Property Classes. BY-LAW NO Being a By-law to impose the cost of special sanitary sewage and water services to the area designated and referred to as the Wellington, Caffyn, Cross, Thames, Kirwin, Pine, Holcroft and Clark Road Ingersoll sanitary sewer and watermain extension project. BY-LAW NO Being a By-law to establish program parameters and definitions for the Community Servicing Assistance Program and repeal By-law No RESOLUTION NO. 21: Moved by: Marion Wearn Seconded by: Donald Doan That the following By-laws be now read a first and second time: No , No , No , No and No DISPOSTION:

13 Page 13 RESOLUTION NO. 22: Moved by: Marion Wearn Seconded by: Donald Doan That the following By-laws be now given third and final reading: No , No , No , No and No RESOLUTION NO. 23: Moved by: Marion Wearn Seconded by: Sandra Talbot That the following By-law be now read a first and second time: No RESOLUTION NO. 24: Moved by: Marion Wearn Seconded by: Sandra Talbot That the following By-law be now given third and final reading: No RESOLUTION NO. 25: Moved by: Marion Wearn Seconded by: Sandra Talbot That the following By-law be now read a first and second time: No RESOLUTION NO. 26: Moved by: Marion Wearn Seconded by: Sandra Talbot That the following By-law be now given third and final reading: No A Recorded Vote is requested by Councillor Tait with the following results: Those in Favour of the Motion: Councillors Doan, Lupton, Mayberry, McKay, Talbot, Wearn Those Opposed to the Motion: Councillors Comsikey, Lessif, Sobeski, Tait Total 6 Total 4 Resolution No. 26 is Carried.

14 Page ADJOURNMENT: Council adjourns its proceedings until the next meeting scheduled for Wednesday, April 25, 2012 at 7:00 p.m. 12:35 p.m. Minutes adopted on April 25, 2012 by Resolution No. 2 Donald E. McKay WARDEN Brenda J. Tabor CLERK