Project Manager. Position Description. Planning, Funding and Outcomes Unit. (Portfolio TBA) Director, Funding ADHB -WDHB

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1 Date: July 2014 Job Title Department Location Reporting To Direct Reports Functional Relationships with Project Manager Planning, Funding and Outcomes Unit Shea Terrace, Takapuna Funding & Development Manager or Senior Programme Manager (Portfolio TBA) Nil Internal Director, Funding ADHB -WDHB Funding & Development Managers Senior Programme Managers Community Engagement Team Wider Funding Team Health Outcomes Team DHB Provider Arm Services External PHO NGOs MoH NRA Maori provider organisations Pacific provider organisations Community / non-governmental health related providers and organisations Other DHBs Healthlinks and consumer representatives Purpose : To provide project leadership and management, change management, analysis and monitoring for selected projects within ADHB Waitemata DHB Funding portfolios To understand and actively manage DHBs services stakeholder relationships for selected projects. Use population approaches, data and other evidence based strategies to assist with planning and delivery of service improvement projects (where required) KEY TASKS EXPECTED OUTCOMES Project Management Project manage specific projects including working with the Funding and the Health Outcomes Teams, Clinical teams and members, providers and stakeholders Waitemata District Health Board -JOB DESCRIPTION - Page 1

2 KEY TASKS Develop, understand and actively manage DHB stakeholder relationship Close liaison with Funding and Health Outcomes Team EXPECTED OUTCOMES Provide detailed project plans Provide regular reports on progress of the projects to the Funding & Development Manager / Senior Programme Manager Liaise with stakeholders and project team members and regional partners to ensure the consistency of project development and implementation and regional agreed locality based health care intent Write relevant board reports and Ministry of Health reports as required including CPHAC reports Monitor and evaluate project delivery against required project outcomes and initiate progress reviews as appropriate Identify and maintain relationship with key Health Services stakeholders within the district, regional and national levels to support the project(s) Involve key stakeholders in project initiatives as appropriate Actively work with Maori and Pacific providers and stakeholders as appropriate Represent ADHB Waitemata DHB position with clinical and other stakeholders (including other DHBs) Contribute to Service development projects as required Reducing inequalities and population health gain Ensure all projects have a focus on reducing health inequalities and lead to measurable health gain Strategic and business planning process Provide input, report and analysis for the development of Auckland and Waitemata DHB's strategic and annual plans and Statement of Intent regarding your projects Positive and constructive relationships Working in close collaboration with the other service Auckland DHB Waitemata DHB staff Statutory & Treaty of Waitangi obligations Stakeholders have a known point of contact within Auckland DHB Waitemata DHB Ensures the professional and political integrity of WDHB by carrying out all functions in compliance of the Treaty of Waitangi and by demonstrating a serious commitment to keeping the treaty alive. Shows sensitivity to cultural complexity in the workforce and patient population To recognise Individual Responsibility for Workplace Health and Safety under the Health and Safety in Employment Act 1992 Company health and safety policies are read and understood and relevant procedures applied to their own work activities Workplace hazards are identified and reported, including self management of hazards where appropriate Can identify health and safety representative for area Waitemata District Health Board -JOB DESCRIPTION - Page 2

3 Waitemata District Health Board -JOB DESCRIPTION - Page 3

4 POSITION TITLE: Project Manager PERSON SPECIFICATION Minimum Preferred Qualification Tertiary qualification in management, health or science Recognised Project Management qualification Experience Previous of successful project management in a similar background Change management Relationship management Budget management Competencies Project Management skills Developing leadership skills Commitment to the Treaty of Waitangi Excellent ability to forge new relationships and maintain existing ones Excellent communication skills (verbal and presentation) Good level of political acumen and judgment Budget management skills Meet imposed and selfimposed deadlines Strong report writing skills Good analytical skills Strong computer skills Problem solving skills Ability to have an inclusive approach across the sector and to facilitate new approaches to health services development. Knowledge Current knowledge of the health sector Current knowledge of the NGO sector Grounding and understanding Demonstrated prior leadership ability within the health sector Demonstrated project management in the health sector Contracting, procurement and / or funding Experience of results based accountability or managing for outcomes Demonstrated prior leadership ability within the health sector Well-developed strategic thinking Ability to build working relationships with clinicians, other public health workers, academic public health specialists and health service managers Current and historical knowledge of the sector Strong grounding in health services management Knowledge and understanding Waitemata District Health Board -JOB DESCRIPTION - Page 4

5 Minimum Preferred of health services management of the project(s) context Understanding of service planning Strong grounding in epidemiology, health economics, health promotion, Maori health, health services management and health policy development Basic medical and clinical knowledge Understanding of inequalities intervention frameworks Personal Attributes Highly motivated, energetic and enthusiastic Shows initiative is willing to take responsibility for own actions and decisions Team player Is willing to learn from others and accept constructive feedback and reflect on own actions Presents professionally and acts as a positive role model for others Displays respect and consideration for others VERIFICATION: Employee: Manager: Date: Review Date: Note: This job description forms part of an individual s contract of employment with WDHB and must be attached to that contract. Waitemata District Health Board -JOB DESCRIPTION - Page 5