Job Related Information

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1 TO prvide Jb Related Infrmatin This dcument includes infrmatin abut the rle fr which yu are applying and the infrmatin yu will need t prvide with yur applicatin. 1. Rle Details Vacancy reference Jb title: Reprts t: PMO Administratin Assistant IT PMO Manager Salary: 21,843 t 24,565 Terms and cnditins: Secretarial & Clerical Grade 5 Duratin f pst: Wrking hurs: Lcatin: Permanent 37 per week Nrmal Wrking Hurs Waltn Hall Clsing date: Midday 20 March 2017 Type f applicatin frm accepted: Lng applicatin frm and CV Number f referees required: 3 Unit recruitment cntact: IT-recruitment@pen.ac.uk The Open University, Human Resurces, HRG158 Page 1 f 5

2 2. Summary f duties Rle Purpse: T prvide administrative and prject supprt t IT Prtfli Management Office (PMO) Key tasks: This is nt intended as an exhaustive list f duties r a restrictive definitin f the pst but represents a guide t the main pririties and typical areas f activity f the pst-hlder. These activities are subject t amendment ver time as pririties and requirements evlve. Supprting the PMO Team with traditinal PMO supprt duties, including but nt limited t: Setting up meetings, prducing meeting papers, facilitating/attending meetings, taking ntes/actins and prgressing/tracking actins t cmpletin Maintaining dcuments and libraries n SharePint and basic SharePint administratin Supprting prductin f prject financial reprts using Excel Prductin and cllatin f artefacts t supprt SDLC and Prject Gvernance Prvides administrative and secretariat services t all PMO Activity Mnitring, replying and fllwing up n any actins in the PMO shared mailbx Setting up f new prject cdes n Harvest as required Setting up f new prject files and dcument repsitries using standard templates and guidelines. Supprt any ad-hc duties where required. 3. Persn specificatin Requirements (E = Essential/ D = Desirable) Essential Knwledge and Experience Experience f wrking in a busy ffice (Prtfli r Prject Office preferable) Evidence f develping and maintaining gd and effective relatinships with internal and external business partners Experience f wrking in a busy and effective team with a fast pace f change Understanding f business drivers, pressures and value Cnfident in use f Wrd, PwerPint and SharePint Advanced experience f using Excel as a reprting and analysis tl (This will be tested at interview) Slid and unbrken ffice experience (1 year+) Experience f crdinating and delivering n multiple tasks, cmmunicating with all levels f staff within the IT unit. Desirable A minimum f 2 A Levels r equivalent Awareness f prject methdlgies, practices and appraches and understanding f the IT prjects life cycle Experience f wrking within Micrsft Prject The Open University, Human Resurces, HRG158 Page 2 f 5

3 Persnal Qualities Fcused n delivering a high-quality service t custmers Able t simplify and cmmunicate cmplex issues in written and verbal frms Able t frm relatinships and liaise at all levels Gd planning and rganisatinal skills Able t priritise wrklad and manage wn time effectively. 4. Rle specific requirements e.g. Shift wrking N/A 5. Abut the unit/department Infrmatin Technlgy (IT) The Higher Educatin sectr in England is underging dramatic change as institutins adjust t serius reductins in state funding fr teaching and students have t bear mre f the cst f their educatin. As well as these cst drivers, the entry f mre private prviders t the sectr and the increasing cnsumer pwer f high fee-paying students will put a premium n service delivery and cst efficiency. In turn, this will thrw emphasis n the develpment f rbust, efficient, enterprise-scale IT systems t increase efficiency and custmer chice. Infrmatin Technlgy prvides and supprts all central University IT services and is respnsible fr the institutin's Technical Infrastructure. In additin t this service and supprt prvisin, IT develps systems t supprt the business requirements f the rganisatin. IT Crprate Services IT Crprate Services is a crss-functinal, nn-technical supprt team fr IT. The team strengthens and supprts all areas f IT and ur fcus is n gvernance, supprt, cllabratin and quality f service. The main areas f fcus fr Crprate Service are: Prject Supprt, Finance & HR, Cmmercial, Cmmunicatins and Executive Team Supprt. Key activities include: Prject gvernance, reprting, analysis and supprt Recruitment, HR advice, training, budgets and purchasing Prcurement, supplier engagement, cntract renewals and management A range f IT cmmunicatins in bth cntent and delivery ptins In additin t this, we als wrk t supprt strategy develpment and delivery fr IT, plan fr staff engagement and develpment, as well as wrking with ther areas f the University t develp better The Open University, Human Resurces, HRG158 Page 3 f 5

4 ways f wrking. 6. Hw t btain mre infrmatin abut the rle r applicatin prcess If yu wuld like t discuss the particulars f this rle befre making an applicatin please cntact n r Claire.finn@pen.ac.uk If yu have any questins regarding the applicatin prcess please cntact the recruitment team n r IT-Recruitment@pen.ac.uk. 7. The applicatin prcess and where t send cmpleted applicatins Please ensure that yur applicatin reaches the University by: Midday 20 March 2017 Pst it t: Name/Jb title: Department/Unit: Address: Pst Cde: Or yur applicatin t: IT Recruitment Infrmatin Technlgy Waltn Hall MK7 6AA IT-Recruitment@pen.ac.uk 8. Selectin prcess and date f interview The interview panel will be chaired by: The ther members f the interview panel will be: Claire Finn, IT PMO Manager Katy Archer, PMO Supprt Officer Other Panel member tbc The interviews will take place n: The selectin prcess fr this pst will include TBC A wrking example Excel test Cmpetency based interview The Open University, Human Resurces, HRG158 Page 4 f 5

5 We will let yu knw as sn as pssible after the clsing date whether yu have been shrtlisted fr interview. Further details n the selectin prcess will als be sent t shrtlisted candidates. Applicatins received after the clsing date will nt be accepted. The Open University, Human Resurces, HRG158 Page 5 f 5