Role Specification: Procurement Manager EC#

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Norma Johnson
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1 The Suth African Natinal Rads Agency SOC Limited (SANRAL) is an independent, statutry cmpany registered in terms f the Cmpanies Act. The Suth African gvernment, represented by the Minister f Transprt, is the sle sharehlder and wner f SANRAL. The Agency has a distinct mandate t finance, imprve, manage and maintain the natinal rad netwrk (the ecnmic arteries f Suth Africa) and is cmmitted t carrying ut its mandate by prtecting and preserving the envirnment thrugh cntext-sensitive slutins. The Suth African natinal rad netwrk cnsists f km f rads. This netwrk seamlessly cnnects majr cities, twns and rural areas, supprting ecnmic grwth and scial develpment and immensely cntributing t jb creatin in the cuntry. SANRAL adds value t all the develpmental initiatives in the fields f transprt, educatin, health, and develpment f cmmunities. It revels in its rle as partners in the develpment f all Suth African cmmunities and sees this as clsely aligned t ur cre functin. SANRAL makes a significant cntributin twards rad safety by maintaining and imprving ur rad envirnment, and by identifying and addressing rad safety cncerns. The rganisatin als aligns itself with lcal and internatinal rad safety authrities in rder t learn and imprve the safety f ur rad users. The rganisatin will cntinue t actively participate in cmmunities acrss Suth Africa and supprt the develpment f Suth Africa s human capital thrugh tertiary institutins and cperative gvernance. Rle Specificatin: Prcurement Manager 1

2 ROLE SPECIFICATION Prcurement Manager X 4 Regins: SANRAL Nrthern Regin (Pretria, Gauteng) Eastern Regin (Pietermaritzburg, Kwazulu-Natal) Western Regin (Bellville, Eastern Cape) Suthern Regin (Baywest, Prt-Elizabeth) Emplyment: Permanent INTERNAL/ EXTERNAL ADVERT TO SANRAL Staff/ Career Junctin/ DATE 31 st January 2018 SALARY Market-related OFFICE Lynwd Ridge GP, Pietermaritzburg KZN, Bellville EC, Baywest - PLZ POSITION OBJECTIVE: The Prcurement Manager will be respnsible fr the management and peratin f the Reginal Prcurement Office and will lead f team f skilled Prcurement Officers and Administratrs t prvide critical prcurement administrative functins, supprt, advice and cmpliance t SANRAL s SCM Plicy and Prcedures. The ideal candidate wuld cmbine cnsiderable knwledge f prcurement requirements fr the crprate and engineering sectrs with an in-depth understanding f the transfrmatin agenda. The Prcurement Manager must have demnstrated knwledge and understanding f the elements f Supply Chain Management System t ensure the effective and efficient peratin f the Prcurement Office. Rle Specificatin: Prcurement Manager 2

3 MINIMUM REQUIREMENTS: Relevant degree/qualificatin (equivalent t NQF7) and minimum f 10+ year s relevant experience in carrying ut technical duties in a prcurement and cntract management envirnment. 3 year s Managerial OR 5 year s Supervisry experience Knwledge f public prcurement systems including the legal framewrk f the varius regulatry institutins respnsible fr prcurement and transfrmatin fr bth engineering and crprate prcurement. Operatinal knwledge f FIDIC cnditins f cntract fr Cnstructin Wrks Cntracts, and General Cnditins f Cntract fr Gds & Services cntracts Gd understanding f critical linkages and relatinship between the business peratinal bjectives and prcurement mdels. Skills and knwledge f cnstructin prcurement will be an added advantage Gd cmmunicatin skills. KEY RESPONSIBILITIES AND DUTIES INCLUDE BUT NOT LIMITED TO: Maintenance f an integrated Demand Management functin: Annual Prcurement Plan (APP) Cmpilatin f an Annual Prcurement Plan fr the regin fr submissin t Head Office fr: General gds and services Infrastructure prjects Review and mnitr prject apprvals thrugh the Bid Specificatin Cmmittee system against the APP Mnthly deviatin reprt t Head Office Ensure a market analysis infrms the develpment f apprpriate criteria in the specificatin Cmmdity Management Develp strategic surcing strategies fr high vlume cmmdity purchases Specificatin Management Oversee the efficient functining f the Bid Specificatin Cmmittee system Rle Specificatin: Prcurement Manager 3

4 Ensure the Qutatins and Bid dcumentatin adhere t the legislative requirements and SANRAL s Transfrmatin bjectives Administratin and versight f the Acquisitin Management functin: Applicatin f authrized prcesses fr qutatin and tenders based n Natinal Treasury prescriptins fr Supply Chain Management and Preferential Prcurement CIDB Regulatins SANRAL strategies, plicies, circulars and guidelines; Applicatin f the Delegatins f Authrity t ensure accuntability f actins and decisins Administratin, peratin and reprting n the perfrmance f the Reginal Bid Cmmittees Member f the Reginal Bid Adjudicatin Cmmittee (RBAC) Reprting requirements fr Acquisitin Management as per Natinal Treasury and CIDB prescripts etender Prtal Central Supplier Database (CSD) itender System (CIDB) Register f Prjects (CIDB) Cntract Management Services fr Engineering and Nn-Engineering prjects: Oversight and administratin f the cntract award prcess Opening f Purchase Orders and submissin f Vendr infrmatin t Head Office Mnitring f cntract life-cycle frm inceptin t clsure Cnduct perfrmance assessments f suppliers (nn-engineering) Prepare perfrmance reprts Update relevant business systems with perfrmance infrmatin Establish registers fr reprting n Cntracts awarded (Tenders & Qutatins) Variatins Deviatins Rle Specificatin: Prcurement Manager 4

5 Cntract extensins Claims Disputes Cancellatin / Terminatin Business rescue Liquidatins Administer, mnitr and reprt n clsure f cntracts Administratin and versight f apprpriate measures fr nn-perfrmance r underperfrmance f suppliers fr bth infrastructure and nn-engineering services Implementatin f a cmprehensive checklist fr tracking and mnitring dcumentatin cntrl Dcumentatin Management Services: Administratin f an apprpriate Dcument Management system Self-checking and auditing f Qutatin and Tender files fr cmpleteness f infrmatin fr the life-cycle f a prject Manage risks and the eliminatin f audit findings assciated with the management and peratin f a Prcurement Office: Identify areas f risk and ways t mitigate risks Implement crrective measures t ensure prcess efficiency and cmpliance Apprpriate management f audit findings and respnses Apprpriate management f cases f nn-cmpliance t legislatin / plicy Implementatin f cnsequence management respnsibilities Stakehlder Management Hst peridic briefing sessins with staff and management relating t the latest develpments in SCM Participate in reginal frum discussins n Supply Chain Management with: Natinal Treasury (SCM prescriptins) Rle Specificatin: Prcurement Manager 5

6 Cnstructin Industry Develpment Bard (CIDB Regulatins) Department f Trade and Industry (BBBEE legislatin) Industry assciatins Other gvernment bdies Leadership and General Management Prvide leadership, guidance and strategic supprt n all elements f SCM t the staff and management f the reginal ffice Operate effectively in a matrix management envirnment, bth as a team leader and team member at a Reginal and Head Office level Develpment and submissin f timeus reprts n SCM requirements as specified by Management and / r Head Office and / r Bard. Management f perfrmance targets fr each team member and the strategic targets f the Prcurement Unit Participatin in the SCM Fcus Grup meetings Cntribute t the develpment and maintenance f SCM Plicy and Prcedure Manuals Cntribute and participate n the alignment and peratin f electrnic systems (SAP) fr standard perating prcedures WORKPLACE COMPETENCIES Accuracy, precisin and critical attentin t detail Experience f supervising / line managing ther members f a finance team An analytical mind Prblem slving skills Sund understanding f IFRS Knwledge f PFMA and Treasury Regulatins Highly self-mtivated & driven Must be deadline-driven Advanced prficiency in Micrsft Office Sund prficiency in SAP and Caseware. Strng interpersnal and cmmunicatin skills Rle Specificatin: Prcurement Manager 6

7 ORGANISATIONAL STRUCTURE FINANCE CLUSTER CHIEF FINANCE OFFICER REGIONAL MANAGER HEAD: SUPPLY CHAIN MANAGEMENT PROCUREMENT MANAGER Rle Specificatin: Prcurement Manager 7

8 Emplyment Reference Checks Emplyment reference checks are a requirement f SANRAL and frms part f the recruitment and selectin prcess fr all applicants n the shrtlist fr psitins within SANRAL. In rder fr SANRAL t cnduct these checks a cnsent frm needs t be cmpleted and signed by the applicant. By applying fr the psitin, yu give cnsent t the SANRAL t prcess all the dcumentatin received frm yu, in rder t validate yur emplyability. Please nte that this is a cnfidential dcument and is intended fr internal use by SANRAL s Human resurces cluster nly. All applicatins received frm SANRAL emplyees will be cnsidered in cnjunctin with a cncurrent search cnducted by an Emplyment Agency n behalf f SANRAL. This advert will be circulated internally and nly suitable candidate will be cnsidered fr the psitin. Relcatin csts will be brne by the incumbent. Emplyment Equity Appintments will be made in accrdance with SANRAL s Emplyment Equity plan. SANRAL reserves the right nt t fill any vacancies. Clsing date fr applicatins: 31 st January 2018 Please submit yur CV t: Nmfanel Baba: Head Office Recruitment Specialist baban@nra.c.za Tel Number: Fax Number: Fr Heidi Harper Crprate Services Executive ROLE SPEC APPROVED BY: INGE MULDER Rle Specificatin: Prcurement Manager 8

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