Site Committee Meeting #5

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1 PROJECT MEETING NOTES San Rafael City Schools Site Committee Meeting #5 Location: Project: Glenwood ES 25 W. Castlewood Drive, San Rafael, CA Glenwood ES New Multi-Purpose Room Meeting Date: 28 February :30 pm Attendees: Kim Goodhope, Glenwood Principal Natu Tuatagaloa, SRCS Board Member Jenni Conte, Glenwood Teacher Tami McCall, SRCS Board Member / Glenwood Parent John Dasher, GSF President / Glenwood Parent Adam Treewater, Glenwood Teacher Ramina Winton, Glenwood Parent Pete Norgaard, VPCS Program Manager Terese Sladowska, VPCS Program Design Manager Wally Gordon, Deems Lewis McKinley Scott Berge, Deems Lewis McKinley Distribution: Next Meeting Participants File 1. General: a. VPCS noted that the latest schematic drawings were presented at the Board Meeting on 27 February Program / Master Plan Discussion: a. Selected Master Plan Option: 1) DLM reviewed the site placement of the new building and noted that the existing warming kitchen location will remain and that no new restrooms will be needed as existing restrooms are located nearby. 2) DLM noted that a 3-D model is currently being developed. Blocked-out images were presented but refinement is still in process. The Principal asked when the design will be finalized, and DLM stated that window locations, etc. will be finalized in the upcoming weeks even though tweaks will be made during the construction document phase. b. DLM explained the summary of items included / cost / budget: 1) 4,656 sq ft MPR building with stage and storage rooms. 2) Walkway canopies will be provided in the design to connect the new building to the existing buildings. The Principal asked if the canopies can be larger than those shown. DLM stated that the canopy layout has yet to be fully worked out and that the canopies would be adjusted to line up with those currently on the site. 3) 8,000 SF of asphalt playground will be added to replace the asphalt removed for the building placement. The Principal suggested relocating this to adjacent to the new building. The existing baseball diamond is slated to be reconditioned in the next coming years by the Little League so the diamond could be relocated away to accommodate the new asphalt. DLM noted that the orientation of the field might need to be adjusted for the loss of outfield. The Board Member said that the afternoon sun could be an issue if the diamond is reoriented. VPCS noted that the asphalt section can be possibly decreased since the use is only for a playground and no vehicular traffic will use it. This could save cost and allow for more asphalt. 4) DLM noted that the estimate is complete, but features such as stage curtains and backboards are not included in the base estimate. Structural wall backing and electrical connections will be provided to allow for Page 1 of 3

2 easy future installation. The backboard at the stage would have an electric lift to tilt it away from the view of the stage. These items can be bid as alternates if the District desires. i. A teacher questioned if basketball backboards and striping are desired if the court is undersized. The Board Member said that it is important to add a provision for the basketball courts since some schools have regretted not including the option in planning their MPR s. ii. A parent asked if the GSF can start fundraising for the excluded features. VPCS noted that they can work on a schedule for when funds need to be obtained in order to get the work into the building construction. iii. It was asked if advertising could pay for a scoreboard. The Board Member stated that this has been done at the high schools, but the Board wants to see what it would look like first. The Principal would need to present any proposals for this to the Board. 5) DLM noted that the estimate includes resilient athletic flooring. An option discussed at the previous meeting was for Gerflor Teraflex flooring as used at Bel Aire ES MPR at RUSD. DLM visited this site and spoke with the facilities director. It was noted that the floor does dent with heavy items such as pianos, but the dents go away after a few days. The school is very happy with the product. A teacher noted that the piano at GES could be located on the stage to prevent dents. 6) The Principal asked if the building will be air-conditioned. DLM said there will only be heat and ventilation for this site. The Principal noted that the MPR gets very hot during Back-to-School night and a few times each year and that good ventilation is needed. DLM said that this will be reviewed during design. The Principal asked if air-conditioning can be added in the future. DLM said that Terra Linda HS will be retrofitted with air-conditioning this summer so it is possible to add it later, but loads on the existing utilities need to be verified to ensure that it is possible to add it without a major upgrade. 7) The Principal questioned if tables and chairs are included in the project. VPCS said that this is in the overall budget for the project (not construction budget). i. The Principal said that there are pros and cons if folding wall tables are used. One complaint is pinched fingers. It is important that storage is provided if portable tables and chairs are used. DLM said that understage storage is included in the estimate. c. DLM noted that the emergency vehicle access has been preliminarily approved by the fire department. d. The Principal asked about glare with the building orientation. DLM stated that this is currently being reviewed based on the sun angles, and window locations will be adjusted or sunshades added to avoid glare. e. The Principal asked if the building will have a flat roof as she does not prefer this. DLM said that the roof profile is being studied and that gluelaminated beams will be used, and they can have a camber so as to avoid a true flat roof. A teacher noted that it is preferred to slope the roof so that balls roll off the roof. f. The Board Member asked about the procurement status for the building. VPCS noted that modular companies have been interviewed, but the decision to build modular vs. site-built-framing is still pending. DLM noted that there are no DSA pre-checked MPR buildings so there might not be an advantage to build modular for this project. g. The Principal noted that the geotechnical borings were recently completed. h. The Site Committee agreed that the current layout and design looks good. The only question is the playground asphalt location, and the Principal will look into this with Little League. i. The Principal requested that the existing gaga pit be shown on the site layout and that the basketball court be shown on the new asphalt. j. The Board Member asked about technology. Principal said that she wants infrastructure for a projector and wireless access. Page 2 of 3

3 k. Principal asked about adding a cellular tower to the site. The Board Member said that this can be hard to add as neighbors often don t want these installed. l. The Board Member asked about solar panels for this building. DLM stated that providing structural capacity for future installations is now required per the building code. 3. Next Meetings: a. GSF Parent Meeting (8 March :00 pm) b. Site Committee Meeting 6 (14 March :30 pm) c. Board Meeting for Final Schematics (17 April 2017) d. Staff Presentation (19 April 2017) General: The meeting notes were generated by Scott Berge. If there are corrections, please call prior to the next meeting. In the absence of such corrections these notes will stand as the true and accurate record of the meeting. Page 3 of 3

GLENWOOD ELEMENTARY SCHOOL San Rafael City School District 28 February 2017 Multi-Purpose Room Master Planning Meeting # 5 SIGN IN SHEET: Name Email Association Initial 1. Kim Goodhope 2.

com jeconte@srcs.org atreewater@srcs.org kyrimc@gmail.com dzaich@srcs.org SchoolPrincipal Board Member/Parent GSF PresidenUParent SSC/Parent Teacher Teacher Parent SRCS 9.

4 GLENWOOD ELEMENTARY SCHOOL San Rafael City School District 28 February 2017 Multi-Purpose Room Master Planning Meeting # 5 SIGN IN SHEET: Name Association Initial 1. Kim Goodhope 2. TamiMcCall 3. John Dasher 4. Nicole Cibellis 5. Jenni Conte 6. Adam Treewater 7. Kyri McClellan 8. Dan Zaich kgoodhope@srcs.org tami@mccallandcompany.com jmdasher629@gmail.com ncibellis@icloud.com jeconte@srcs.org atreewater@srcs.org kyrimc@gmail.com dzaich@srcs.org SchoolPrincipal Board Member/Parent GSF PresidenUParent SSC/Parent Teacher Teacher Parent SRCS 9. Pete Norgaard pete@vpcsonline.com VPCS 10. Terese Sladowska terese.sladowska@vcpsonline.com VPCS 11. Wally Gordon 12. Scott Berge 13. David Carey wgordon@dlm.com sberge@dlm.com david.carey@vpcsonline.com DLM DLM VPCS 14. Ramina Winton raminamw@comcast.net Parent 15. N \C'.f!r.A<,-1-tL o+ NP5N q'\ & COMCAS\. " END

5 LIB AD K K CHILD CARE K

6 72'-0" 25'-0" 32'-0" STORAGE 61SF 64'x36' COURT LIFT STORAGE 50 SF 48'-0" 24'-0" STAGE 576 SF FUTURE ASSROOMS STORAGE 184 SF SCHEME - 4,656 SF N

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