Through. June Current Strong Schools Bond Capital Improvement Projects. Prepared by

Transcription

1 MONTHLY PROGRESS REPORT Through June 2012 Current Strong Schools Bond Capital Improvement Projects Prepared by O Connor Construction Management, Inc. & Gilbane Building Company

2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 Consolidated Expenditure Report Capital Projects Gunn High School New Classroom Buildings A & B page 7 Gunn High School Phase I Parking and Drop off Sitework Improvement page 8 Gunn High School New Gymnasium page 9 Palo Alto High School Athletic Stadium Improvements page 10 Palo Alto High School Project Classroom Building and Media Arts page 11 Palo Alto High School Performing Arts Center page 12 Jordan Middle School page 13 J.L. Stanford Middle School page 14 Terman Middle School page 15 Fairmeadow Elementary School page 16 Duveneck Elementary School page 17 Technology page 18 Completed Capital Projects Palo Alto High School Haymarket and Tower Building Boiler Replacement page 19 Ohlone Elementary School page 20 Property Acquisition 525 San Antonio Rd page 21 Jordan Middle School Interim Classrooms page 22 Gunn High School Air Conditioning of Existing Buildings page 23 J.L. Stanford Middle School Interim Classrooms page 24 Fairmeadow Elementary School Portable Relocation page 25 Elementary Classroom Improvements Interactive Whiteboard & Sound Assist System page 26 Palo Alto High School Multi use Field page 27 Gunn High School Industrial Arts Renovation page 28 Gunn High School Aquatic Center page 29 Middle School Pre Design page 30 Inactive Capital Projects Garland Elementary School page 31 Elementary School Teaching Walls Phase 1 Schools page 32 High School Master Plan page 33 Hoover Elementary School page 34 Elementary Classroom Improvements Phase 1 Schools Barron Park and El Carmelo page 35 Appendix Exhibit A Bond Project List Page 2

3 EXECUTIVE SUMMARY Gunn High School New Classroom Buildings A & B BRCO Constructors continued welding steel and metal decking at the Math and English building. Steel welding is anticipated to continue through July At the World Languages building, BRCO completed metal decking installation and started wall framing. Preparations occurred for a campus wide power shutdown to replace an electrical substation schedule in early July Gunn High School Phase I Parking and Drop off Sitework Improvement DLM submitted schemes for district review on June 19, The Board of Education (BOE) approved the project and for DLM to continue design efforts on the Phase I Parking and Drop off project off Miranda Ave. on June 26, Both schemes will be studied with the site s input to make a recommendation for schematic design to the BOE in fall Gunn High School New Gymnasium S.J. Amoroso began installation of the underground storm drain, sanitary sewer and fire water systems. Interior wall framing commenced and will continue through July Palo Alto High School Athletics Stadium Improvements Taisei (TCC) commenced installation of the clay tile roof and exterior plaster on the concessions building, which will continue through July The new bleachers and press box are in the final stages of DSA review, and are on schedule to be completed after the 2012 football season. Palo Alto High School Classroom Building and Media Arts Building TCC completed welding of structural steel and poured the second floor deck at the Math/Social Sciences building. Structural steel welding and installation of metal decking continued for the Media Arts building and will continue through July Also, storm drain work restarted in the parking lot, and should be complete before school begins in August Palo Alto High School Performing Arts Center (PAC) DLM submitted design development drawings to the district for review and estimating efforts at the end of June Estimates are anticipated to wrap up by the end of July 2012, with plan reviews to continue through August, when staff returns from summer break. Jordan Middle School S.J. Amoroso continued wall framing at the new classroom building and cafetorium expansion. Installation of underground utilities commenced with the demolition of the fire lane behind H wing. Modernization work commenced at the gymnasium with window demolition and abatement, and structural shear wall installation also commenced at classroom wings A and B. J.L. Stanford Middle School Sausal Corporation mobilized on site June 8, 2012 by installing temporary construction fencing around the new two story classroom building site. Demolition of the existing paving for the sport courts, rally court and new bike cage location commenced on June 11, Art and music classroom renovations have also begun. Terman Middle School Hagensen Pacific poured the slab on grade and completed structural steel installation at the library expansion. Mechanical, electrical and plumbing rough in will continue through July 2012 at the new drama classroom. Modernization work, including mechanical equipment installation and window shading installation, commenced in multiple classroom wings and the gymnasium. Page 3

4 Fairmeadow Elementary School New Classroom Building and Modernization Best Contracting Services (BCS) continued CMU wall installation and preparations to pour the second floor deck of the new 2 story classroom building. BCS completed the wall framing for the library expansion and commenced interior renovations of the existing library. Modernization work including new casework and flooring commenced in the Jackson building. Duveneck Elementary School New Classroom Buildings and Modernization Gelfand submitted construction documents to DSA on February 27, Bids for the relocation of seven portable classrooms re bid were opened on June 4, Coulter Construction was awarded the project at the June 12, 2012 Board of Education meeting. Construction commenced on June 15, 2012 and anticipated completion is August 1, Technology Implementation of the district wide Voice over IP (VoIP) telephone system will wrap up during summer break. Installation of access points to increase the broadband of wireless access will occur during summer break. Also, installation of wireless antennas at each school is planned to commence in August COMPLETED CAPITAL PROJECTS Palo Alto High School Haymarket and Tower Building Boiler Replacement Environmental Services Inc. (ESI) initiated project closeout. Staff continues to work on other improvements within the Tower building to improve the heating distribution and controls systems. 525 San Antonio Road Site Acquisition The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a short term basis to one or more tenants. Ohlone Elementary School New Classroom Building and Modernization Move in to the new building and other existing classrooms occurred in December Students occupied the new building on January 3, Jordan Middle School Interim Classrooms The portables were installed and moved into for fall All documents were submitted to DSA for closeout November 2, Gunn High School Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating summer J.L. Stanford Middle School Interim Classrooms Coulter Construction completed the work on the relocated portables in August Fairmeadow Elementary School Portable Relocation Relocation of the portable was complete on August 8, All documents were submitted to DSA for closeout October 11, Elementary Classroom Improvements Installation of Interactive Whiteboards and Sound Assist Systems Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April Palo Alto High School Multi use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, Page 4

5 Gunn High School Industrial Arts Addition & Renovation This facility was available for instruction in January DSA closeout received on July 18, Gunn High School Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Middle Schools Pre Design Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for predesign work have been closed, and funds were transferred to the program contingency on June 14, INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June Discussions with the Board on future plans for growth at the elementary schools are ongoing. Elementary School Teaching Walls Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project was renamed Elementary Classroom Improvements (see Capital Projects summary below). High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Hoover Elementary School Pre Design This project has been put on hold until a growth plan is established for the elementary schools. Elementary Classroom Improvements Phase 1 Schools Barron Park and El Carmelo The project has been placed on hold pending further discussions with the BOE about elementary growth planning. Page 5

6 Board Actions in June June 12, 2012 Action 16 Authorization to Award Contract for Duveneck Elementary School Portable Building Relocation June 19, 2012 Consent 2 J.L. Stanford Middle School Design Update Consent 4 Authorization to Issue Addendum No. 7 to AEDIS Architecture and Planning for Additional Services at Jordan Middle School Consent 5 Reappointment of Four Members of the Citizens Oversight Committee for the Strong Schools Bond Consent 6 Authorization to Issue Addendum No. 15 to Gelfand Partners Architects for Additional Services at Fairmeadow Elementary School Consent 7 Authorization to Issue an Addendum for Commissioning Agent Services with Enovity and TestMarc June 26, 2012 Consent 12 Design Update on Duveneck Elementary School Project Consent 13 Approval of Project Scope and Addendum to DLM Architects for the Parking and Drop off Project Consent 18 Certificated Personnel Action: Approval of Bond Manager Contract Consent 21 Approval of Strong Schools Bond Change Orders Page 6

7 Palo Alto Unified School District Strong Schools Bond Preliminary 6/29/2012 School Name - Project Name A B C C / A B - C C / B A - B Percent of Contract Percent of Committed Expenditures Balance Expended Balance Expended Gunn High School - High School Master Plan 142, , , % 18, % 6,061 Gunn High School 1 - Aquatic Center 4,865,423 4,862,530 4,862, % % 2,893 Gunn High School 2 - I.A Building 5,082,403 5,049,527 5,049, % % 32,876 Gunn High School 3 - AD2- close out 5,777 5,777 5, % % 0 Gunn High School 4 - New classroom Buildings 25,035,200 23,902,618 8,773, % 15,129, % 1,132,582 Gunn High School 5 - Parking & Drop Off improvements 3,940, , , % 235, % 3,588,889 Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 11,067,449 5,345, % 5,721, % 1,847,351 Gunn High School 7- A/C 2,600,000 2,293,021 2,102, % 190, % 306,979 Gunn High School - Reserved 21,525, % % 21,525,081 Palo Alto High Schools - High School Master Plan 142, , , % 4, % 5,240 Palo Alto High School 1 - Stadium Field 5,090,000 4,594,792 2,122, % 2,471, % 495,208 Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609, % % 0 Palo Alto high School 3 - New classroom & Media Art Building 37,140,000 33,711,854 13,711, % 20,000, % 3,428,146 Palo Alto High School 4 - New Theater 24,395,049 1,590, , % 1,229, % 22,805,029 Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,500, , , % 35, % 1,050,680 Palo Alto High School - Reserved 27,915, % % 27,915,818 Jordan Middle School -Program Management- MS Pre-Design 18,890 18,890 17, % 1, % 0 Jordan Middle Schools 1- Interim Classrooms 600, , , % 14, % 149,407 Jordan Middle School 2- Improvements 19,891,564 18,651,774 4,339, % 14,311, % 1,239,790 J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,799 18, % % 0 J.L.S Middle School 1 - Interim Classrooms 446, , , % 8% 7, % 60,475 J.L.S Middle School 2- Improvements 17,184,699 3,568,717 2,388, % 1,180, % 13,615,982 Terman Middle School - Program Management- MS Pre-Design 18,799 18,799 18, % % 0 Terman Middle School 1- Improvements 13,312,971 12,660,938 3,437, % 9,223, % 652,033 PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 86, % 11, % 46,520 Addison Elementary School 1-Phase I 21,267 21,267 21, % % 0 Duveneck Elementary School 1-Phase I 11,088,759 1,680, , % 994, % 9,408,426 Garland Elementary School 1- Phase I 22,178, , , % 1, % 21,897,265 Fairmeadow Elementary School 1- Phase I 9,543,750 8,961,918 2,231, % 6,730, % 581,832 Hoover Elementary School 1-Phase I 70,550 70,550 57, % 13, % 0 Ohlone Elementary School 1- Phase I 11,667,965 10,817,056 9,882, % 934, % 850,909 Elementary Schools 1 - Elementary Classroom Improvements * 2,004,889 1,914,741 1,863, % 50, % 90,148 Elementary Schools - Reserved 33,457, % % 33,457,555 PAUSD - Program Management 6,652,006 5,135,747 4,835, % 300, % 1,516,259 PAUSD - Technology 8,238,257 6,788,805 6,375, % 413, % 1,449,452 PAUSD - Technology -Reserved 5,669, % % 5,669,108 PAUSD - Reserved 5,759, % % 5,759, San Antonio -Property Acquisition 8,500,000 8,500,000 8,500, % % 0 Bond Issuance Cost 1,840,700 1,840,700 1,840, % % 0 Total 353,234, ,647,881 93,421,031 79,226, ,587,064 Prepared by: Business Services Department based on QSS accounting System

8 Gunn High School New Classroom Buildings A & B BRCO Constructors continued welding steel and metal decking at the Math and English building. Steel welding is anticipated to continue through July At the World Languages building, BRCO completed metal decking installation and started wall framing. Preparations occurred for a campus wide power shutdown to replace an electrical substation schedule in early July Strong Schools Bond Funds $25,035,200 Other $0 Total $25,035,200 Salaries and Benefits $13,253 Supplies $0 Contracts & Services $4,463,732 Construction & Equipment $20,482,302 Soft Costs Contingency $75,913 Total $25,035,200 Percent of Expended 35.0% Change Order Contingency Starting Contingency Balance $ 1,763,200 Remaining Contingency Balance $ 1,602,772 Percent of Changes 9.1% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 22, 2011 Notice to Proceed August 24, 2011 Substantial Completion March 23, 2013* Planned Occupancy August 1, 2013* C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 This project is proceeding on schedule and is within budget. Page 7

9 Gunn High School Phase I Parking and Drop off Sitework Improvement DLM submitted schemes for district review on June 19, The Board of Education (BOE) approved the project and for DLM to continue design efforts on the Phase I Parking and Drop off project off Miranda Ave. on June 26, Both schemes will be studied with the site s input to make a recommendation for schematic design to the BOE in fall Strong Schools Bond Funds $3,940,000 Other $0 Total $3,940,000 Salaries and Benefits $0 Supplies $0 Contracts & Services $898,978 Construction & Equipment $2,919,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Expended 2.9% Current Phase: Conceptual Design Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) Schematic Design (2) September 4, 2012* September 18, 2012* Submit to DSA December 12, 2012* Approval by DSA April 2, 2013* Authorize to Bid (2) March 25, 2013* April 5, 2013* Bid Opening May 13, 2013* Award of Contract (1) May 28, 2013* Notice to Proceed June 5, 2013* Substantial Completion August 16, 2013* C. BOND PROJECT LIST REFERENCE: 5.5 BOE approved the Phase I, Miranda Ave. parking and drop off project to continue design on June 26, 2012 Page 8

10 Gunn High School New Gymnasium S.J. Amoroso began installation of the underground storm drain, sanitary sewer and fire water systems. Interior wall framing commenced and will continue through July Strong Schools Bond Funds $12,914,800 Other $0 Total $12,914,800 Salaries and Benefits $0 Supplies $1,001 Contracts & Services $2,677,293 Construction & Equipment $10,158,210 Soft Costs Contingency $78,296 Total $12,914,800 Percent of Expended 41.4% Change Order Contingency Starting Contingency Balance $834,700 Remaining Contingency Balance $740,926 Percent of Changes 8.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed August 1, 2011 Substantial Completion November 25, 2012* Planned Occupancy January 1, 2013* C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 This project is proceeding on schedule and is within budget. Page 9

11 Palo Alto High School Athletic Stadium Improvements Taisei (TCC) commenced installation of the clay tile roof and exterior plaster on the concessions building, which will continue through July The new bleachers and press box are in the final stages of DSA review, and are on schedule to be completed after the 2012 football season. Strong Schools Bond Funds $5,090,000 Other $0 Total $5,090,000 Salaries and Benefits $882 Supplies $0 Contracts & Services $842,156 Construction & Equipment $4,221,162 Soft Costs Contingency $25,800 Total $5,090,000 Percent of Expended 41.7% Change Order Contingency Starting Contingency Balance $310,200 Remaining Contingency Balance $269,816 Percent of Changes 4.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) January 26, 2010 February 9, 2010 Conceptual Design (2) June 1, 2010 June 22, 2010 Schematic Design (2) February 22, 2011 March 8, 2011 Submit to DSA April 4, 2011 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA July 26, 2011 Bid Opening December 1, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 4, 2012 Substantial Completion Concession August 31, 2012* Bleachers March 1, 2013* Planned Occupancy Concessions September 10, 2012* C. BOND PROJECT LIST REFERENCE: 4.13 The project is proceeding one month behind schedule occupancy for the concessions building, therefore occupancy of the concessions building is now anticipated in September There project remains within budget. Page 10

12 Palo Alto High School Classroom Building and Media Arts TCC completed welding of structural steel and poured the second floor deck at the Math/Social Sciences building. Structural steel welding and installation of metal decking continued for the Media Arts building and will continue through July Also, storm drain work restarted in the parking lot, and should be complete before school begins in August Strong Schools Bond Funds $37,140,000 Other $0 Total $37,140,000 Salaries and Benefits $14,721 Supplies $0 Contracts & Services $7,066,446 Construction & Equipment $29,740,000 Soft Costs Contingency $318,833 Total $37,140,000 Percent of Expended 36.9% Change Order Contingency Starting Contingency Balance $2,515,000 Remaining Contingency Balance $2,212,835 Percent of Changes 12.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA April 28, 2011 Bid Opening June 30, 2011 Award of Contract (1) July 12, 2011 Notice to Proceed August 4, 2011 Substantial Completion August 13, 2013* Planned Occupancy December, 2013* C. BOND PROJECT LIST REFERENCE: This project is proceeding two months behind scheduled occupancy therefore occupancy is now anticipated in December The project remains within budget. Page 11

13 Palo Alto High School Performing Arts Center (PAC) DLM submitted design development drawings to the district for review and estimating efforts at the end of June Estimates are anticipated to wrap up by the end of July 2012, with plan reviews to continue through August, when staff returns from summer break. Strong Schools Bond Funds $24,395,049 Other $0 Total $24,395,049 Salaries and Benefits $0 Supplies $0 Contracts & Services $4,481,640 Construction & Equipment $19,745,000 Soft Costs Contingency $168,409 Total $24,395,049 Percent of Expended 1.5% Current Phase: Design Development Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) June 1, 2010 June 22, 2010 Schematic Design (3) June 14, 2011 December 13, 2011 January 17, 2012 Submit to DSA January 3, 2013* Approval by DSA August 27, 2013* Authorize to Bid (2) August 20, 2013* September 9, 2013* Bid Opening October 22, 2013* Award of Contract (1) October 28, 2013* Notice to Proceed November 11, 2013* Substantial Completion May 13, 2015* Planned Occupancy August 17, 2015* C. BOND PROJECT LIST REFERENCE: 4.11 Project is proceeding on schedule and within budget. Page 12

14 Jordan Middle School S.J. Amoroso continued wall framing at the new classroom building and cafetorium expansion. Installation of underground utilities commenced with the demolition of the fire lane behind H wing. Modernization work commenced at the gymnasium with window demolition and abatement, and structural shear wall installation also commenced at classroom wings A and B. Strong Schools Bond Funds $19,891,546 Other $0 Total $19,891,546 Salaries and Benefits $0 Supplies $0 Contracts & Services $3,592,148 Construction & Equipment $16,007,031 Soft Costs Contingency $292,385 Total $19,891,564 Percent of Expended 21.8% Change Order Contingency Starting Contingency Balance $1,398,700 Remaining Contingency Balance $1,389,617 Percent of Changes 0.1% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) March 23, 2010 April 27, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA October 5, 2011 Bid Opening December 8, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 1, 2013* Planned Occupancy August 26, 2013* C. BOND PROJECT LIST REFERENCE: , , , The project is proceeding on schedule and within budget. Page 13

15 J.L. Stanford Middle School Sausal Corporation mobilized on site June 8, 2012 by installing temporary construction fencing around the new two story classroom building site. Demolition of the existing paving for the sport courts, rally court and new bike cage location commenced on June 11, Art and music classroom renovations have also begun. Strong Schools Bond Funds $17,184,699 Other $0 Total $17,184,699 Salaries and Benefits $0 Supplies $3,458 Contracts & Services $3,464,670 Construction & Equipment $13,421,500 Soft Costs Contingency $295,071 Total $17,184,699 Percent of Expended 13.9% Change Order Contingency Starting Contingency Balance $1,057,800 Remaining Contingency Balance $1,057,800 Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (3) June 1, 2010 June 22, 2010 (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2012 Award of Contract (1) May 8, 2012 Notice to Proceed May 30, 2012 Substantial Completion August 24, 2013* Planned Occupancy January 1, 2014* C. BOND PROJECT LIST REFERENCE: , , , 6.4, 6.5 Sausal Corporation mobilized on site and commenced construction on June 8, Page 14

16 Terman Middle School Hagensen Pacific poured the slab on grade and completed structural steel installation at the library expansion. Mechanical, electrical and plumbing rough in will continue through July 2012 at the new drama classroom. Modernization work, including mechanical equipment installation and window shading installation, commenced in multiple classroom wings and the gymnasium. Strong Schools Bond Funds $13,312,971 Other $0 Total $13,312,971 Salaries and Benefits $0 Supplies $0 Contracts & Services $2,635,774 Construction & Equipment $10,517,515 Soft Costs Contingency $159,682 Total $13,312,971 Percent of Expended 25.8% Change Order Contingency Starting Contingency Balance $929,900 Remaining Contingency Balance $929,900 Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) May 11, 2010 May 25, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA September 1, 2011 Bid Opening December 6, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 7, 2013* Planned Occupancy September 4, 2013* C. BOND PROJECT LIST REFERENCE: , The project proceeding on schedule and within budget. Page 15

17 Fairmeadow Elementary School New Classroom Building and Modernization Best Contracting Services (BCS) continued CMU wall installation and preparations to pour the second floor deck of the new 2 story classroom building. BCS completed the wall framing for the library expansion and commenced interior renovations of the existing library. Modernization work including new casework and flooring commenced in the Jackson building. Strong Schools Bond Funds $9,543,750 Other $0 Total $9,543,750 Salaries and Benefits $0 Supplies $3,132 Contracts & Services $1,938,402 Construction & Equipment $7,500,180 Soft Costs Contingency $102,036 Total $9,543,750 Percent of Expended 23.4% Change Order Contingency Starting Contingency Balance $642,300 Remaining Contingency Balance $642,300 Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) October 13, 2009 October 27, 2009 Conceptual Design (2) March 23, 2010 April 6, 2010 Schematic Design (2) September 14, 2010 September 28, 2010 Submit to DSA April 18, 2011 Authorize to Bid (2) October 11, 2011 October 25, 2011 Approval by DSA November 14, 2011 Bid Opening December 5, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 3, 2012 Substantial Completion August 5, 2013* Planned Occupancy August 20, 2013* C. BOND PROJECT LIST REFERENCE: , The project is proceeding on schedule and within budget. Page 16

18 Duveneck Elementary School New Classroom Buildings and Modernization Gelfand submitted construction documents to DSA on February 27, Bids for the relocation of seven portable classrooms re bid were opened on June 4, Coulter Construction was awarded the project at the June 12, 2012 Board of Education meeting. Construction commenced on June 15, 2012 and anticipated completion is August 1, Strong Schools Bond Funds $11,088,759 Other $0 Total $11,088,759 Salaries and Benefits $0 Supplies $0 Contracts & Services $2,159,389 Construction & Equipment $8,803,087 Soft Costs Contingency $126,283 Total $11,088,759 Percent of Expended 6.2% Current Phase: DSA Review Architect Contract (2) April 27, 2010 May 11, 2010 Conceptual Design (2) December 14, 2010 January 11, 2011 Schematic Design (2) June 14, 2011 June 28, 2011 Submit to DSA February 27, 2012 Approval by DSA October 8, 2012* Authorize to Bid (2) October 28, 2012* November 9, 2012* Bid Opening December 22, 2012* Award of Contract (1) December 27, 2012* Notice to Proceed January 5, 2013* Substantial Completion May 16, 2014* Planned Occupancy August 1, 2014* C. BOND PROJECT LIST REFERENCE: , Project plans submitted to DSA on February 27, Project is on schedule and within budget. Page 17

19 Technology Improvements Implementation of the district wide Voice over IP (VoIP) telephone system will wrap up during summer break. Installation of access points to increase the broadband of wireless access will occur during summer break. Also, installation of wireless antennas at each school is planned to commence in August Strong Schools Bond Funds $8,238,257 Other $0 Total $8,238,257 Salaries and Benefits $0 Supplies & Computers $7,855,662 Contracts & Services $180,173 Construction & Equipment $202,422 Soft Costs Contingency $0 Total $8,238,257 Percent of Expended 77.4% Current Phase: Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: VOIP implementation on going. Bids for network upgrade will be opened in May Page 18

20 Palo Alto High School Boiler Replacement System Environmental Services Inc. (ESI) initiated project closeout and a notice of completion has been filed. Staff continues to work on other improvements within the Tower building to improve the heating distribution and controls systems. Strong Schools Bond Funds $1,500,000 Other $0 Total $1,500,000 Salaries and Benefits $0 Supplies $400 Contracts & Services $179,000 Construction & Equipment $1,289,600 Soft Costs Contingency $31,000 Total $1,500,000 Percent of Expended 42.5% Change Order Contingency Starting Contingency Balance $39,200 Remaining Contingency Balance $33,930 Percent of Changes 1.2% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close out Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA June 30, 2011 Authorize to Bid (2) May 10, 2011 May 24, 2011 Approval by DSA August 24, 2011 Bid Opening September 28, 2011 Award of Contract (1) October 11, 2011 Notice to Proceed November 7, 2011 Substantial Completion January 6, 2012 C. BOND PROJECT LIST REFERENCE: Project completed on schedule and within budget. Page 19

21 Ohlone Elementary School New Classroom Building and Modernization Move in to the new building and other existing classrooms occurred in December Students occupied the new building on January 3, Strong Schools Bond Funds $11,667,965 Other $0 Total $11,667,965 Salaries and Benefits $7,196 Supplies $44,253 Contracts & Services $2,364,457 Construction & Equipment $9,189,461 Soft Costs Contingency $62,598 Total $11,667,965 Percent of Expended 84.2% Change Order Contingency Starting Contingency Balance $748,400 Remaining Contingency Balance $602,714 Percent of Changes 1.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy January 3, 2012 Architect Contract (2) September 30, 2008 October 14, 2008 Conceptual Design (2) March 3, 2009 March 17, 2009 Schematic Design (2) June 2, 2009 June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 19, 2010 Substantial Completion November 18, 2011 Planned Occupancy January 3, 2012 C. BOND PROJECT LIST REFERENCE: , Occupancy occurred on January 3, Project completed on schedule and within budget. Page 20

22 Site Acquisition 525 San Antonio Rd The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a shortterm basis to one or more tenants. Strong Schools Bond Funds $8,500,000 Other $0 Total $8,500,000 Salaries and Benefits $0 Supplies $0 Contracts & Services $8,500,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $8,500,000 Percent of Expended 100.0% Current Phase: Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: , BOE discussion on committee recommendation occurred on January 31, Page 21

23 Jordan Middle Schools Interim Classrooms The portables were installed and moved into for fall All documents were submitted to DSA for closeout November 2, Strong Schools Bond Funds $392,120 Other $208,222 Total $600,342 Salaries and Benefits $0 Supplies $0 Contracts & Services $180,286 Construction & Equipment $419,292 Soft Costs Contingency $764 Total $600,342 Percent of Expended 70.4%* * previously expended Current Phase: Move in Approval by DSA June 16, 2011 Authorize to Bid (2) June 14, 2011 June 28, 2011 Bid Opening July 14, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed July 27, 2011 Substantial Completion September 20, 2011 Occupancy September 30, 2011 C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 This project completed ahead of schedule and under budget. Move in occurred on September 30, Page 22

24 Gunn High School Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating summer Strong Schools Bond Funds $2,600,000 Other $0 Total $2,600,000 Salaries and Benefits $1,919 Supplies $0 Contracts & Services $454,160 Construction & Equipment $2,120,580 Soft Costs Contingency $22,891 Total $2,600,000 Percent of Expended 80.9% Current Phase: Close out Architect Contract (2) March 27, 2010 April 6, 2010 Conceptual Design (2) Schematic Design (2) Submit to DSA October 20, 2010 Approval by DSA February 10, 2011 Authorize to Bid (2) February 22, 2011 March 8, 2011 Bid Opening March 28, 2011 Award of Contract (1) April 8, 2011 Notice to Proceed April 11, 2011 Substantial Completion August 8, 2011 C. BOND PROJECT LIST REFERENCE: 3.7 Project in close out. Page 23

25 J.L. Stanford Middle School Interim Classrooms Coulter Construction completed the work on the relocated portables in August Current Phase: Occupancy August 11, 2011 This portable relocation project funded by main JLS project. Refer to pg. 14 Approval by DSA April 19, 2011 Jordan Project June 16, 2011 Authorize to Bid (2) May 10, 2011 May 24, 2011 Bid Opening June 1, 2011 Award of Contract (1) June 13, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 8, 2011 Planned Occupancy August 15, 2011 C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 Project completed on schedule and is currently in close out. Page 24

26 Fairmeadow Elementary School Portable Relocation Project Relocation of the portable was complete on August 8, documents were submitted to DSA for closeout October 11, All Current Phase: Occupancy August 8, 2011 This portable relocation project funded by main JLS project. Refer to pg. 14 Architect Contract (2) February 15, 2011 Conceptual Design (2) Schematic Design (2) Submit to DSA March 3, 2011 Approval by DSA March 3, 2011 Authorize to Bid (2) May 11, 2011 May 24, 2011 Bid Opening June 14, 2011 Award of Contract (1) June 14, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 1, 2011 Planned Occupancy August 8, 2011 C. BOND PROJECT LIST REFERENCE: 6.4 Project completed ahead of schedule on August 8, Page 25

27 Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation Coulter Construction installed SmartBoards and Lightspeed sound assist systems, and completed the installation April 29, Phase 4 and 5 schools were the final elementary schools to receive interactive whiteboards and sound assist systems. Strong Schools Bond Funds $2,004,889 Other $0 Total $2,004,889 Salaries and Benefits $0 Supplies $0 Contracts & Services $325,488 Construction & Equipment $1,679,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Expended 93.0% Current Phase: Complete May 15, 2011 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) November 9, 2010 November 23, 2010 Bid Opening February 25, 2011 Award of Contract (1) March 8, 2011 Notice to Proceed March 9, 2011 Completion May 15, 2011 C. BOND PROJECT LIST REFERENCE: All SmartBoards and Lightspeed sound systems installed. Page 26

28 Palo Alto High School Multi Use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, Strong Schools Bond Funds $2,609,680 Other $1,007,255 Total $3,616,935 Salaries and Benefits $0 Supplies $1,506 Contracts & Services $698,293 Construction & Equipment $2,916,682 Soft Costs Contingency $454 Total $3,616,935 Percent of Expended 100.0% Change Order Contingency Starting Contingency Balance $269,300 Remaining Contingency Balance $230,579 Percent of Changes 1.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy February 1, 2011 Architect Contract (2) September 30, 2008 October 14, 2008 Conceptual Design (2) Schematic Design (2) November 18, 2008 December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011 Planned Occupancy February 1, 2011 C. BOND PROJECT LIST REFERENCE: 4.14 Field was open for use on February 1, Page 27

29 Gunn High School Industrial Arts Addition and Renovation This facility was available for instruction in January DSA closeout received on July 18, Strong Schools Bond Funds $5,082,402 Other $0 Total $5,082,402 Salaries and Benefits $1,061 Supplies $88,985 Contracts & Services $1,000,861 Construction & Equipment $3,991,495 Soft Costs Contingency $0 Total $5,082,402 Percent of Expended 99.3% Change Order Contingency Starting Contingency Balance $349,000 Remaining Contingency Balance $141,967 Percent of Changes 41.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy January 4, 2010 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 The building occupied as scheduled, and the project completed within budget. Page 28

30 Gunn High School Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Strong Schools Bond Funds $4,865,423 Other $0 Total $4,865,423 Salaries and Benefits $0 Supplies $0 Contracts & Services $647,169 Construction & Equipment $4,218,253 Soft Costs Contingency $0 Total $4,865,423 Percent of Expended 99.9% Change Order Contingency Starting Contingency Balance $389,887 Remaining Contingency Balance $195,148 Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy June 15, 2009 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 C. BOND PROJECT LIST REFERENCE: 3.12 This project completed within budget. Page 29

31 Middle School Pre Design Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre design work have been closed, and funds will be transferred to the program contingency on June 14, Strong Schools Bond Funds $56,488 Other $0 Total $56,488 Salaries and Benefits $0 Supplies $0 Contracts & Services $56,488 Construction & Equipment $0 Soft Costs Contingency $0 Total $56,488 Percent of Expended 96.8% Current Phase: Complete Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: This project has been completed. Board approval received on September 8, Page 30

32 Garland Elementary School Campus Modernization The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June Discussions with the Board on future plans for growth at the elementary schools are ongoing. Strong Schools Bond Funds $22,178,544 Other $0 Total $22,178,544 Salaries and Benefits $0 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Expended 1.3% Current Phase: On Hold Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) February 10, 2009 February 24, 2009 Schematic Design (2) June 2, 2009 June 23, 2009 Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: 1.1, This project has been placed on hold. Page 31

33 Elementary School Teaching Walls Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed Elementary Classroom Improvements (see Capital Projects summary below). Strong Schools Bond Funds $0 Other $0 Total $0 Salaries and Benefits $0 Supplies $0 Contracts & Services $0 Construction & Equipment $0 Soft Costs Contingency $0 Total $0 Percent of Expended 0% Current Phase: Project Renamed. See Classroom Improvements Project Architect Contract (2) September 30, 2008 October 14, 2008 Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: 1.9 This project has been renamed Elementary Classroom Improvements (see Capital Projects summary above). Page 32

34 High School Master Plan Palo Alto HS and Gunn HS The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Strong Schools Bond Funds $285,387 Other $0 Total $285,387 Salaries and Benefits $0 Supplies $0 Contracts & Services $285,387 Construction & Equipment $0 Soft Costs Contingency $0 Total $285,387 Percent of Expended 86.2% Current Phase: Complete Architect Contract (2) March 31, 2009 April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 September 22, 2009 Paly CEQA Approval (2) February 9, 2010 February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 C. BOND PROJECT LIST REFERENCE: , Master planning effort complete. Page 33

35 Hoover Elementary School Pre Design This project has been put on hold until a growth plan is established for the elementary schools. Strong Schools Bond Funds $70,550 Other $0 Total $70,550 Salaries and Benefits $0 Supplies $0 Contracts & Services $70,550 Construction & Equipment $60 Soft Costs Contingency $0 Total $70,550 Current Phase: On Hold Architect Contract (2) April 27, 2010 May 11, 2010 Conceptual Design (2) November 9, 2010 Schematic Design (2) Submit to DSA Approval by DSA Percent of Expended 100.0% Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: , Project is currently on hold. Page 34

36 Elementary Classroom Improvements Phase 1 Barron Park and El Carmelo DSA comments were returned to Gelfand for Phase 1 plans that include new lighting, adding operable windows and coverings, ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools. The authorization to bid has been placed on hold pending further discussions with the BOE about elementary growth planning. Strong Schools Bond Funds $2,004,889 Other $0 Total $2,004,889 Salaries and Benefits $0 Supplies $0 Contracts & Services $325,488 Construction & Equipment $1,679,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Expended 93.0% Phase 1 Schools: Barron Park and El Carmelo Current Phase: On Hold Architect Contract (2) June 8, 2010 June 22, 2010 Conceptual Design (2) Schematic Design (2) November 9, 2010 December 7, 2010 Submit to DSA December 23, 2010 Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: This project has been placed on hold. Page 35

37 Numbers Added EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. OHS WEST: A-1

38 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. OHS WEST: A-2