27 January 2011, 3:30 pm-5:00 pm

Transcription

1 PALO ALTO HIGH SCHOOL Palo Alto Unified School District MEETING NOTES DATE: SUBJECT: ATTENDEES: 27 January 2011, 3:30 pm-5:00 pm ATHLETIC FIELD IMPROVEMENTS SUBCOMMITTEE MEETING NO. 6 Sign-in sheet (attached) The purpose of the meeting was to discuss the design and scope of proposed Athletic Field improvements project. Following are highlights of the meeting: 1. Erwin Lee (EL) welcomed the committee and provided a power point presentation featuring the following: Master site plan and interim site plans for the stadium. Updated food service layout. Site plan includes a trellis which is an additive bid alternate. Views of the (base bid) chain link fence and gateway was juxtaposed with the ornamental fence, concrete piers and an entry gateway (additive bid alternate). Schedule is to complete both the New Bleachers project and Concessions Building project by August of A phased construction schedule will be developed to ensure the field is operational as long as possible. 2. A group discussion followed on the site planning: Chris Stirrat (CS) asked when the existing Concessions Building would be demolished. EL answered that this structure could remain in place until the new bleachers were ready to be installed, or through the 2011 season. The new Concessions Building is scheduled to be complete for the 2012 season. EL elaborated that the new bleachers would take about 100 days to install, therefore the demolition of the existing Concessions Building would happen in May. Tom Hodges (TH) noted that new fencing ends at the new double gate at the end of the home bleachers (close to Churchill). Earl Hansen (EH) responded that the existing fence beyond to Churchill is pretty old and should be replaced. TH and EL agreed to extend the new fencing to and along Churchill up to the existing ornamental fencing at the Caltrain bike path. This will be incorporated into the ornamental fence and gateway upgrades and as an additive bid alternate TH asked EL to develop a phasing diagram for the next FSC and BOE presentations to clarify the sequence of project approval and construction. 3. EL related that the schematic design cost estimates for the projects prepared separately by Cumming and O Connor reconciled within 2% (a breakdown of cost is listed in the attached presentation). Building costs were in line but costs for site improvement were higher due to scope increase including such added items as drinking fountains. A group discussion followed: EL noted that the cost estimates reflect stainless steel counters but not the food Football Stadium Improvements Subcommittee Meeting 27 January 2011 Page 1

2 equipment and appliances which will be noted N.I.C. (not in contract). Tina Bono, Booster Club President, indicated the Club will purchase the equipment. CS noted that food service equipment has been estimated at about $22, EL noted that the additive alternates are: Gateway and Fencing upgrades Trellis Scoreboard Permeable Pavers (premium to change half of the paved area to permeable pavers in lieu of concrete) EL added that the cost to move existing portable for IT Training is part of the project costs. Costs to pull power and data have already been included in current estimate. Discussion took place in regards to a new scoreboard. EH noted that if there is a new scoreboard it should be located in the existing location. Existing scoreboard and posts were approved by DSA and it s a wireless operation. EH noted that the estimate for the scoreboard seemed high. Aimee Lopez (AL) noted that it should be verified whether the cost estimate includes posts and footings. AL noted that costs to demolish a portion of existing Maintenance Warehouse canopy should be included in the cost estimates. TH noted that the base bid should include chain link fencing behind the bleachers up to the new double gate, as currently designed. The additive alternate should include ornamental fence to the bleachers and new black vinyl coated chain link fencing all the way to the Caltrain fence at the corner of Churchill and Alma. EL noted that the four drinking fountains are in the base bid and costs for these may decrease if a closer water source can be found. Chuck McDonald (CM) will show Christopher Ades (CA) where there is irrigation water on site. Mary Gordon (MG) noted that there is grant money available for permeable pavers. Chuck McDonnell (CM) will send a link to AL. MG added that the amount of permeable pavers shown on a site plan could be less. EL agreed and noted that pavers can be 50% of total paved area. The additive alternate will be revised per this direction. CS noted that heating is not required for the building. Any savings can be reallocated. Tina Bono (TB) noted asked for 24 deep wire shelving on two walls of the Store in an L-shape configuration. TB also asked for power/data receptacles and lighting to highlight display merchandize. 4. Schedule: Next FSC meeting will be scheduled for February 2 nd at 3:30 PM. Next Community meeting will take place on February 9 th at 6 PM. Presentation of the Athletic Field design to the BOE will be on Tuesday, February 22 nd. END Prepared by Christopher Ades of Deems Lewis McKinley. Please advise if you feel that any of the above items are inaccurate or need further clarification or detail. cc: Attendees, File Football Stadium Improvements Subcommittee Meeting 27 January 2011 Page 2

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4 P A L O A L T O H I G H S C H O O L Palo Alto Unified School District i 2 February 2011 ATHLETIC STADIUM IMPROVEMENTS

5 Drinking Fountain Picnic Area Visitor Bleacher Drinking Fountain Jump Pit Fence Upgrade (Alt) Pedestrian Path Concession/ Restrooms Landscape Screen (16 new trees) Drinking Home Bleachers Drinking Fountain Jump Pit Trellis (Alt) Fountain Fence Upgrades (Alt) Picnic Area Fence and Gates Site Plan This area is not part of the stadium improvements project Athletic Stadium Improvements

6 Interim Plan Seating Capacity Home 1,686 Visitor 662 Total 2,348

7 Master Plan

8 Storage Restrooms Pantry Storage Note: Food service equipment and appliances are not in contract. Serving Sales Trellis is an add alternate Floor Plan

9 1 June 2010 BOE presentation Concession / Restroom Facility

10 Shown with Additive Alternates: Trellis Structure and Fence Upgrades

11 Shown with Additive Alternates: Trellis Structure and Fence Upgrades Deems Lewis McKinley

12 Base Bid Deems Lewis McKinley Shown with vinyl coated chain link

13 Additive Bid Alternate Deems Lewis McKinley

14 Base Bid Shown with vinyl coated chain link

15 Additive Bid Alternate

16 Existing Athletic Stadium

17 Athletic Stadium Improvements

18 Before

19 After

20 Bleachers and Jump Pits Schedule 1. BOE Approval of Schematic Design March 8, DSA submittal February Bid / Award July DSA Deferred Approval Submittal August/September Start Construction (after track season) May/June Completion (before football season) August 2012

21 Concession and Site Improvements Schedule 1. BOE Approval of Schematic Design March 8, DSA submittal March Bid / Award September/October Start Construction October Completion August 2012 Site improvements completion will be coordinated with the bleacher project

22 Concession (Oct 2011 Aug 2012) Site Improvements (Oct 2011 Aug 2012 Schedule Bleacher and Jump Pits (May/Jun 2011 Aug 2012) Relocatable Move (Jun 2010 Aug 2010) Track Resurfacing ( Jul 2012 Aug 2012)

23 Schematic Design Estimate: ($3.5m Project Cost ) Construction Cost * New Concessions Building $ 829,217 Site Work $ 643,880 Bleachers $ 997,959 Total Construction Cost $2,451,056 Add Alternates * Gateway and Fencing Upgrades $ 95, Trellis Structure $ 37,460 Scoreboard $ 23,380 Permeable Pavers (50% of paved area) $ 66,700 Work not included in Construction Cost* Moving and reconnecting Relocatable $ 57,950 Resurfacing of Track $ 201,500 * Cost without 10% Contingency

24 A R C H I T E C T U R E