Manhattan Beach Unified School District

Transcription

1 Manhattan Beach Unified School District Page 1

2 TABLE OF CONTENTS 1. Executive Summary Overview Summary of Progress Schedule Overview Financials Overview Change Orders & Potential Change Orders Field Directives Application for Payment Summary Financial Summary Design Status Overview Submittals Requests for Information (RFI) Construction Change Document (CCD) Issues, Disputes, Claims & Safety Issues Claims and Disputes Safety Miscellaneous Project Logs Page 1 of 8

3 1. Executive Summary 1.1 Overview The Mira Costa High School Project is the phase IV Field Modernization to the northwest existing ball field. The project consists of resurfacing the existing grass field with turf, reconfiguration of the fire lane around the new field, new light poles illuminating the path to the new field, retaining wall and concrete curb perimeter, perimeter fencing, storm drain improvements, and the rerouting of Fire, Potable, and Reclaimed Irrigation mains for the establishment of a new modernized turf field. The field modernization will be constructed from November 2016 through September Bernards scope of work will consist of completing the field modernization to a turf Ready condition for turnover to the Manhattan Beach Unified School District anticipated by April The new field sub drainage and turf installations will be completed by others. Mira Costa High School is located in the beach community of Manhattan Beach, CA along Artesia Blvd, between Peck Blvd. and Meadows Ave in the County of Los Angeles. The new field is scheduled to be utilized by the Mira Costa High School campus in the Fall of Page 2 of 8

4 Manhattan Beach Unified School District Fe b ru a r y Summary of Progress Current Construction Activities Recent Construction Activities Include: Remove and re-compact existing fill at field Form and Pour 1st section of wall foundations 330 yards! Continue excavations, form and set up footings for next pour All offsite storm drainage improvements complete! 3 Page 3 of 8

5 2. Schedule 2.1 Overview The Mira Costa High School Field Modernization project under Lease Lease Back terms is being constructed over a three hundred and six (306) calendar day contract duration. The Notice to Proceed was issued to Bernards November 8, 2016 for a November 17, 2016 mobilization. The project s final completion date is scheduled for September 17, Project Schedule Status Field Modernization Bernards issued the 19OCT16 Master Construction Schedule prior to mobilization consisting of our full contract duration of 306 calendar days with the actual mobilization date of November 17, Pre planning for an early finish date, Bernards issued an updated master schedule November 8, 2017 which reflects the actual start date and current status of the project. This early finish schedule has been executed and issued to all subcontractors for an early completion date of May 31, We continue on track for an April 2017 turnover of field turf ready. Our focus in is field grading and placement of new retaining wall foundations. We lost a few weeks in February due to the inclement rains. The rains brought our soils optimum moisture levels to more than double levels which halted our grading and backfill until dry. However our excavated footings remained below optimum and allowed us to pour the first 330 yards of wall foundation, which was a big milestone due to the rains. We are expecting big results in March March activities will include completion of retaining wall foundation placement, stem wall construction, retaining wall construction, field power, retaining wall waterproofing, French drains, Fence post placement, and soils export. All offsite contract requirements are completed and signed off by the City of Manhattan Beach. Below find a summary of the completion milestone dates per the attached updated scheduled as compared to the contract duration schedule: Project Milestones Master Schedule ScheduleACTUALS Completion of all Water Mains 3/7/ /15/16 Reroute gas and new meter 1/17/ /15/16 Concrete Footings and Stem walls 4/14/2017 3/29/2017 CMU retaining walls 6/6/2017 4/24/17 Fencing 7/28/2017 6/2/2017 Fire Lane Paving (base coat) 6/23/2017 4/28/ Financials 3.1 Overview 4 Page 4 of 8

6 The current GMP budget includes a total construction cost of $4,037,426. The GMP includes six (6) allowances; 1) Spoils Removal $357,500, 2) Remove and Replace ADA ramp $4,500, 3) Provide additional rebar and footing enlargement for added CMU pilasters at CMU walls $28,350, 4) Provide concrete footings and CMU at north field $46,200, 5) Add gas shut off valve $2,500, and 6) Repair landscape and irrigation disturbed by new construction $15,000. The GMP also includes a construction contingency fund in the amount of $367,039. Allowances and contingency funds are processed upon agreement by the project team and signed by MBUSD as an Allowance or Contingency allocation requests. All unused construction funds will return to the District as a savings credit. 3.2 Allowances, Contingency, Change Orders & Potential Change Orders The project construction budget includes project allowances contained within the GMP described above. At present, with approval of MBUSD, we have authorized the use of $53,999 from the allowance funds. Refer to the following Tables for description of monies utilized: Allowance1 Spoils Removal Allowance Amount Requested Allocation Amount Authorized Original Balance $357,500 Total Remaining 357,500 Allowance 2 R&R ADA Ramp Allowance Amount Requested Allocation Amount Authorized Original Balance $4,500 Total Remaining $4,500 Allowance 3 CMU Pilasters ALL3.2 CCD 1 Enlarge Pilaster Concrete and rebar per DSA for fence posts at retaining wall Allowance Amount Amount Original Balance Requested Authorized $28,350 $28,350 $28,350 -$28,350 Total Remaining $0.00 Allowance 4 Ftgs/CMU North ALL4.2 - Allocation to Masonry contract for northern CMU wall footings Allowance Amount Allocation Amount Original Balance Requested Authorized $46,200 $9,475 $9,475 -$9,475 5 Page 5 of 8

7 ALL4.3 Provide tan block in lieu of precision gray Allowance 5 Gas Valve ALL New gas line installation & meter $13,674 $13,674 -$13,674 Total Remaining $23,051 Allowance Amount Allocation Amount Original Balance Requested Authorized $2,500 $2,500 $2,500 -$2,500 Total Remaining $0.00 Allowance 6 Repair Landscape Allowance Amount Requested Allocation Amount Authorized Original Balance $15,000 Total Remaining $15,000 The project construction budget includes a project contingency contained within the GMP. At present, with approval of MBUSD, we have authorized the use of $226,799 from the contingency funds. Refer to the following Table for description of monies utilized: Contingency ALL5.2 Balance of cost for new gas line and meter install (total cost $19,360 less allowance 5) CON1.1 Allocate monies for waterproofing scope at new CMU walls not shown per plans CON1.2 - Reroute conduit and wire for existing water pump CON1.3 Install 4 reclaimed piping to ball field CON1.4 Extend 6 C900 Fire Line PVC near pool to safe for new wall CON1.5 Install two(2) backflow devices at field wash Amount Requested Allocation Amount Authorized Original Balance $367,039 $16,860 $16,860 -$16,860 deduct $35,750 $35,750 -$35,750 deduct $7,551 $7,551 -$7,551 deduct $28,107 $28,107 -$28,107 deduct $15,809 $15,809 -$15,809 deduct $8,087 $8,087 -$8,087 deduct 6 Page 6 of 8

8 per local water authority CON1.5 Delete northern retaining wall, delete ADA ramp, add curbs, ad new fire lane low wall and fencing - credit CON1.7 Install one 1 ½ conduit for future field lighting CON1.8 Provide powder coated fence posts, rails, fittings, gates CON1.9 Remove landscape chemical barrels from field CON1.10 New Batting cage posts, footings, and netting $12,250 $12,250 $12,250 Add $39,340 $39,340 -$39,340 deduct $58,863 $58,863 -$58,863 deduct $1,505 $1,505 -$1,505 deduct $27,177 $27,177 -$27,177 deduct Total Remaining $140,240 At present, two (0) Potential Change Order(s) (PCO) are out for pricing with two (2) submitted as a COR to MBUSD for approval. The project team has requested that the subcontractor(s) submit PCOs within five (5) days of the issuance of any Construction Change Directive, Field Directive, or Request for Information having a cost associated. See attached PCO log. 3.3 Field Directives A total of one (1) Field Directives have been issued through. Field Directives are issued directing the contractor to proceed with added work scope in advance of CCD or Instruction Bulletin, if necessary to minimize project delays. The contractor will submit Potential Change Orders for review as they pertain to these Field Directives. Once Field Directive work is complete, Bernards will review and make change order recommendations to the District accordingly. Field Directives correspond to the Project Team Approved PCOs in the attached PCO Log. 1. Field Directive #01/CON1.10 Furnish and install new batting cage 3.4 Application for Payment Summary December 2016 Pay application #01 was issued to MBUSD on January 5, 2017 in the amount of $529,338 (Net). Payment received. January 2017 Pay application #02 was issued to MBUSD on February 1, 2017 in the amount of $372,626 (Net). Payment received 7 Page 7 of 8

9 Pay Application #03 was issued to MBUSD on March 1, 2017 in the amount of $244,911 (Net). Payment pending Application for Payment submitted by the Contractor will be reviewed, discussed and adjusted as necessary by discretion of the Project Inspector, and the Architect prior to being submitted to Manhattan Beach Unified School District for processing. 4. Design Status 4.1 Overview Field Modernization Drawings and Specifications received DSA approval on March 14, Submittals A total of eighteen (18) required submittal packages have been submitted. A total of seventeen (18) required submittals have been received to date, seventeen (17) have been returned from the Architect, with one (1) pending review and approval by the design team. Reference attached log for additional information. 4.3 Requests for Information (RFI) A total of twenty (20) construction RFI s have been submitted to date, with zero (0) pending response. Prompt review and return of RFI s by the Architect is crucial to the project schedule and is reviewed at the weekly construction meetings. Reference attached log for additional information. 4.4 Construction Change Document (CCD) A total of two (2) Construction Change Document(s) have been issued (including revisions) by the Architect, which may have an additive or deductive cost impact to the project. Of these CCD s, two (2) have been determined necessary to submit to DSA for approval. Pending CCDs include the following: a. Revision to ADA path of travel. Eliminate ADA ramp and utilize ADA ramp for accessibility. See CCD note below Division of the State Architect Documents The following are items being tracked for review and approval in DSA: Addenda: N/A Construction Change Documents: 8 Page 8 of 8

10 One (1) Construction Change Document (CCD s) have been issued by the Architect. CCDA-001 Add 16x16 CMU pilasters at all fence post locations Submitted 12/15/16. DSA approval received 2/27/17 CCDA-002 pending Utilization of the fire lane as an ADA accessible path in lieu of new concrete ramp. Revised plans were completed by The Prizm Group on 1/20/17 for DSA submittal. The project Architect, HED, submitted final package to DSA for final review and approval. Pending DSA approval. 5. Issues, Disputes, Claims & Safety 5.1 Issues No issues to report at this time 5.2 Claims and Disputes No formal claims or disputes have been received to date. 5.3 Safety No safety issues to report at this time 6. Miscellaneous 6.1 Project Logs Master Construction Scheduled (Data Date: 22DEC16) Submittals Under Designer Review Log RFI s Under Designer Review Log Change Order log/allowance/contingency/allocations 9 Page 9 of 8