CENTRAL OREGON INTERGOVERNMENTAL COUNCIL (COIC) BEND, OREGON

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Tamsin Hodges
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1 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL (COIC) BEND, OREGON To provide education, retraining and economic development services to positively affect regional employment, individual lives, the business community and local government Job Title: Program Assistant- Family Home Visitor Closing Date/Time: 5:00 p.m. Friday, April 18, 2014 Salary: Grade 3 - hourly position $14.43 per hour Job Type: Part-Time - Benefited Location: Redmond/Bend WorkSource - with travel throughout CO) Position Summary: Responsible throughout the District for conducting home visits on Adult families who have been assigned to participate in JOBS Program activities, as determined by DHS/SSP. Duties include reviewing client status/progress with SSP, COIC, and other partner agencies' staff as necessary, and tracking/entering data into the DHS automated system. Performs assigned home visits timely in support of JOBS Program activities, including the Re-engagement process. Ability to work independently and having reliable transportation are particularly important requirements of this position. Position requires significant solo travel throughout the tri-county area, including potentially remote locations. Must use own vehicle, and will be reimbursed for business-related mileage, per COIC's mileage reimbursement policy. This position will primarily travel throughout the Redmond/Madras/Prineville areas, and is housed at the Redmond COIC/WorkSource Office.COIC COIC Application and complete job description are available on the COIC website If you do not have access to a computer, you can contact Kelly Maffioli Elzner, HR Coordinator to have a COIC application mailed to you. In order to be considered for this position, a completed application, cover letter and resume' must be received by 5:00 p.m., Friday, April 18, 2014, in the Hawthorne Station Administration Building NE Hawthorne Avenue, Bend OR We accept scanned, ed applications to the following address- kelzner@coic.org. This is the preferred method of receipt of applications. If you are not able to scan and , you can fax your application to (541) COIC is an EOE. Auxiliary aids and services are available upon request for individuals with disabilities.

2 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL JOB DESCRIPTION JOB TITLE: Program Assistant E&T/JOBS Program - GRADE LEVEL: 3 Family Home Visitor (District 10) DATE PREPARED: 11/14/12 Revised: 3/26/14 JOB REPORTS TO: District10 Adult Programs Manager SUPERVISOR: YES or NO X STATUS: EXEMPT X NON EXEMPT WORK LOCATION: Home office is Redmond, but travels regularly throughout the District, primarily Redmond, Madras, and Prineville areas. SAFETY SENSITIVE POSITION: No SUBJECT TO DRUG/ALCOHOL TESTING: YES or NO X POSITION SUMMARY: Responsible throughout the District for conducting home visits on Adult families who have been assigned to participate in JOBS Program activities, as determined by DHS/SSP. Duties include reviewing client status/progress with SSP, COIC, and other partner agencies staff as necessary, and tracking/entering data into the DHS automated system. Performs assigned home visits timely in support of JOBS Program activities, including the Re-engagement process. Ability to work independently and having reliable transportation are particularly important requirements of this position. Position requires significant solo travel throughout the tri-county area, including potentially remote locations. Must use own vehicle, and will be reimbursed for businessrelated mileage, per COIC s mileage reimbursement policy. This position will primarily travel throughout the Redmond/Madras/Prineville areas, and is housed at the Redmond COIC/WorkSource Office. PRIMARY RESPONSIBILITIES/FUNCTIONS (general % of work time) Conducts home visits in support of Re-engagement process and of other JOBS Program activities, and thoroughly 70% narrates in TRACS all significant client interactions. Works closely with community partners to ensure good communication and documentation as it may relate to client 30% participation. May attend Re-engagement sessions and Community Review Team (CRT) meetings in all towns as determined necessary, and engages regularly with SSP and COIC staff to review client cases. MINIMUM EDUCATION & SKILLS REQUIRED Educational/Experience Requirements: High School graduate or equivalent plus two years of work experience in related field, or the equivalent combination of education and experience in related field may be substituted. Preference given to individual who has experience working with current DHS/SSP JOBS Program activities. Experience conducting home visits also preferred. Required Qualifications & Technical Skills/Knowledge: Must be bondable. Must maintain client and agency confidentiality. Valid driver s license and access to private vehicle or equivalent means of transportation. Must pass a criminal and driving background check. Must have the ability to communicate and interact positively. Ability to quickly establish rapport with clients very important. Must have the ability to work as part of a team, but will often work independently. Bilingual (Spanish/English) skills preferred, but not required. PROGRAMS\PROGRAM ASSISTANT JOBS FAMILY HOME VISITOR REDMOND, MADRAS,.DOCX 6/26/2012

3 General Knowledge and Abilities: Examples include: Must have good public speaking and public relation skills. Effective use of oral and written communication skills. Must have demonstrated ability to work positively and encourage success with high-risk target population and poorly functioning families. Knowledge of Central Oregon geography and local community resources especially beneficial. Ability to prepare clear, concise narrations. Computer experience in spreadsheet and word processing programs. Knowledge of and familiarity with current DHS/SSP JOBS Program very helpful and strongly preferred. Experience conducting home visits strongly preferred. PHYSICAL REQUIREMENTS: Mobility to work in a typical office setting, use standard office equipment and to drive a motor vehicle in order to visit participant homes; some walking, standing, stooping, occasional weighing up to 20 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. WORK ENVIRONMENT: Regularly works in typical office environment. Frequent travel between offices, to training/staffing events, and regular District-wide travel for client home visits required. EXPOSURE TO CONFIDENTIAL INFORMATION: HIPAA Yes; Payroll Employee Signature: Supervisor Signature: HR Manager Signature: PROGRAMS\PROGRAM ASSISTANT JOBS FAMILY HOME VISITOR REDMOND, MADRAS,.DOCX 6/26/2012

4 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL JOB DESCRIPTION JOB TITLE: Program Assistant E&T/JOBS Program - GRADE LEVEL: 3 Family Home Visitor (District 10) DATE PREPARED: 11/14/12 Revised: 3/25/14 JOB REPORTS TO: District10 Adult Programs Manager SUPERVISOR: YES or NO X STATUS: EXEMPT X NON EXEMPT WORK LOCATION: Home office is Bend, but travels regularly throughout the District, primarily Bend and La Pine areas. SAFETY SENSITIVE POSITION: No SUBJECT TO DRUG/ALCOHOL TESTING: YES or NO X POSITION SUMMARY: Responsible throughout the District for conducting home visits on Adult families who have been assigned to participate in JOBS Program activities, as determined by DHS/SSP. Duties include reviewing client status/progress with SSP, COIC, and other partner agencies staff as necessary, and tracking/entering data into the DHS automated system. Performs assigned home visits timely in support of JOBS Program activities, including the Re-engagement process. Ability to work independently and having reliable transportation are particularly important requirements of this position. Position requires significant solo travel throughout the tri-county area, including potentially remote locations. Must use own vehicle, and will be reimbursed for businessrelated mileage, per COIC s mileage reimbursement policy. This position will primarily travel in the Bend/La Pine area. PRIMARY RESPONSIBILITIES/FUNCTIONS (general % of work time) Conducts home visits in support of Re-engagement process and of other JOBS Program activities, and thoroughly 70% narrates in TRACS all significant client interactions. Works closely with community partners to ensure good communication and documentation as it may relate to client 30% participation. May attend Re-engagement sessions and Community Review Team (CRT) meetings in all towns as determined necessary, and engages regularly with SSP and COIC staff to review client cases. MINIMUM EDUCATION & SKILLS REQUIRED Educational/Experience Requirements: High School graduate or equivalent plus two years of work experience in related field, or the equivalent combination of education and experience in related field may be substituted. Preference given to individual who has experience working with current DHS/SSP JOBS Program activities. Experience conducting home visits also preferred. Required Qualifications & Technical Skills/Knowledge: Must be bondable. Must maintain client and agency confidentiality. Valid driver s license and access to private vehicle or equivalent means of transportation. Must pass a criminal and driving background check. Must have the ability to communicate and interact positively. Ability to quickly establish rapport with clients very important. Must have the ability to work as part of a team, but will often work independently. Bilingual (Spanish/English) skills preferred, but not required. PROGRAMS\PROGRAM ASSISTANT JOBS FAMILY HOME VISITOR BEND & LA PINE.DOCX 6/26/2012

5 General Knowledge and Abilities: Examples include: Must have good public speaking and public relation skills. Effective use of oral and written communication skills. Must have demonstrated ability to work positively and encourage success with high-risk target population and poorly functioning families. Knowledge of Central Oregon geography and local community resources especially beneficial. Ability to prepare clear, concise narrations. Computer experience in spreadsheet and word processing programs. Knowledge of and familiarity with current DHS/SSP JOBS Program very helpful and strongly preferred. Experience conducting home visits strongly preferred. PHYSICAL REQUIREMENTS: Mobility to work in a typical office setting, use standard office equipment and to drive a motor vehicle in order to visit participant homes; some walking, standing, stooping, occasional weighing up to 20 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. WORK ENVIRONMENT: Regularly works in typical office environment. Frequent travel between offices, to training/staffing events, and regular District-wide travel for client home visits required. EXPOSURE TO CONFIDENTIAL INFORMATION: HIPAA Yes; Payroll Employee Signature: Supervisor Signature: HR Manager Signature: PROGRAMS\PROGRAM ASSISTANT JOBS FAMILY HOME VISITOR BEND & LA PINE.DOCX 6/26/2012

Central Oregon Intergovernmental Council

Central Oregon Intergovernmental Council The Central Oregon Intergovernmental Council serves the local governments of Central Oregon, providing regional collaboration, efficiencies and service delivery