EVENT MANAGER April

Transcription

1 EVENT MANAGER April

2 About Alexandra Palace and the Role Contents Alexandra Park was opened in 1863 as a leisure destination for Londoners and was created as a trust by Act of Parliament in In 1967 a court case established that the Trust was charitable, and it was registered with the Charity Commission in Today Alexandra Palace is surrounded by 196 acres of Grade II listed parkland and offers unprecedented views of the city. The multi-award winning destination maintains its original enterprising spirit by hosting an eclectic mix of live music, sport, cultural and leisure activities. Last year the Heritage Lottery Fund awarded 18.6million of funding towards the East Wing restoration project, which focusses on restoring the Palace s most significant historic spaces to their former glory and securing the Palace s future as one of London s leading destinations. Under the plans, the eastern end of the Palace, comprising the BBC Studios and the Victorian Theatre will be repaired and refurbished. In 2015 Alexandra Palace hosted 31 nights of live music in the 10,000 capacity Great Hall including The Prodigy, Axwell ^ Ingrosso, Florence + The Machine, Rudimental, Major Laser, Faithless, Chvrches and Disclosure. These nights contributed to a total of 180 events held throughout the year which ranged from established exhibitions such as the Knitting and Stitching Show, the competitive such as World Championship Darts and Masters Snooker, to the innovative and breathtaking, including the Redbull Soapbox Race and Alexandra Palace s Firework Festival. An exciting opportunity has arisen for an experienced, creative and passionate Event Manager to join the events team. As Event Manager you will be responsible for delivering a number of medium to large sized events including live music, live sport, exhibitions and Park events. You will also assist the Senior Event Manager and Director of Event Operations in developing Alexandra Palace s inhouse event programme and outdoor event strategy. You will be a team player who is committed to delivering exceptional event experiences, with a sense of humour and a willingness to get your hands dirty! FLORENCE + THE MACHINE, 2015 SUMMER FESTIVAL, 2015 About Alexandra Palace and the role 2 Job Description 3 Person Specification 4 Working at Alexandra Palace 5 How to Apply 6 REDBULL SOAP BOX RACE, 2015 MIND BODY SOUL,

3 Job Description Please note this is not an entry level role. Demonstrable event management experience is essential. Role Title Event Manager Department Event Department Reports to Director of Event Operations Contract Permanent Hours Full time, 48 hours a week Salary Competitive Key duties and responsibilities To manage from client briefing through to delivery all processes, procedures and operational requirements associated with nominated events To manage outdoor events in Alexandra Park across the 196 acre site Provide operational front of house support as Venue 2 on nominated events Assist the department with the preparation of event materials including layout plans, maps, access routes, costings etc Act as a point of contact for clients and all operational enquiries Ensure the swift receipt and review of risk assessments, method statements and other supporting Health & Safety documents Ensure that each event operates within the guidelines, wherever reasonably practicable, as laid down by Haringey Council Entertainments License and general best working practices Produce detailed pre and post event budget sheets To carry out with efficiency all the finance related processes and procedures required for each event To attend management, department and event specific meetings with colleagues, clients and contractors Assist the Director of Event Operations and Senior Event Manager with the creation and implementation of creative and innovative event strategies for both the Park and Palace To undertake any other projects and duties applicable to the post 3

4 Person Specification Essential Desirable How it will be measured? Education / Qualifications Educated to A level or equivalent Event Management degree or equivalent Cover Letter / CV IOSH / NEBOSH trained 1st aid Skills Ability to produce clear and concise written documentation Strong negotiation skills Knowledge of CAD Cover Letter / CV / Interview Excellent written and verbal communication Calm under pressure Confident using Word, Excel, Powerpoint, and MS Project Relevant Experience Minimum 5 years event management experience Experience of working in a multi-purpose events venue Cover Letter / CV / Interview Experience of outdoor event management Experience of financial databases Experience of working directly with key clients and stakeholders Experience of contract management Experience of producing Profit and Loss accounts Experience of compiling risk assessments Competencies Confidence to work under own initiative Experience of data software package ACT Cover Letter / CV / Interview Knowledge of Health and Safety policies and procedures Positive and confident demeanour Proactive approach Team player Flexible Other requirements Willingness to work weekends and evenings CV / Interview Willingness to undertake further training as required 4

5 WORKING AT ALEXANDRA PALACE Employee benefits include: Annual leave Annual paid leave entitlement is 28 days in a full year plus Bank Holidays Bonus days In addition to annual leave, the company gives four extra bonus days which are generally fixed during the Christmas period Life insurance 2 x your gross salary Transport We offer free parking on site for staff We take part in the Cycle to Work scheme, which enables you to enjoy tax benefits when purchasing a bicycle for home to work commuting Childcare vouchers We run an approved childcare voucher scheme, which offers income tax and National Insurance contribution savings when paying for child care with a registered nursery or childminder Time off in lieu Under certain circumstances, you will be entitled to take time off in lieu when you are required to work overtime Staff discounts Staff receive a discount in the Bar and Kitchen and Ice Café upon production of their staff pass Event tickets Staff can elect to be entered into a lottery for free tickets to events, where these are provided to us free of charge by the organiser EAP You have access to the Employee Assistance Programme, a free, confidential 24-hour counselling and advisory service Staff development As part of our annual training plan, we offer training to staff in line with identified training needs and business priorities Sabbatical Staff with more than three years service may apply to take an unpaid sabbatical of up to three months 5

6 How to apply: To apply for the position of Event Manager please submit the following to Your CV A covering letter demonstrating your suitability for the role against the job description and person specification Salary expectations The deadline for applications is 5pm, Friday 27th May 2016 Interviews are expected to take place in early June Please note that due to the volume of applications we are unable to offer feedback to those that are not shortlisted for interview THANK YOU FOR YOUR INTEREST IN ALEXANDRA PARK AND PALACE 6