Bidding, Evaluation, Negotiation & Contract Award

Transcription

1 30 Oct - 03 Nov May Oct - 02 Nov 2017 Dubai, United Arab Emirates This course will feature: 29-SEP-16 This course is Designed, Developed, and will be Delivered under ISO 29990:2010 & ISO 9001:2015 Standards Developing a Specific Statement of Reuirements based on the actual needs of the organization Communication and understanding of stakeholders needs Preparing a robust and viable Tender Package Analysing risks and problems within the Evaluation phase Developing the right evaluation criteria for a specific project Monitoring the performance of the selected suppliers

2 Why Choose this Training Course? Who is this Training Course for? A contract can stand or fall on the expertise and performance of the Purchasing team. Too many projects are failing and when projects fail, it is rarely technical. Whose fault is it? and why, despite all the preparation to enter into robust contracts, does the project suffer from scope creep, or over budget or delivered too late? This dynamic course has been specifically designed for organizations that wish to achieve excellence within their purchasing, tendering and contracts department. Participants will acuire detailed specialist skills that will give your organisation competitive edge by optimising supplier contribution. Participants will further develop their skills and competencies in order for them to prepare a tender package that will attract the very best of potential bidders. By adopting best practices in contract strategy, participants will learn about how to develop a tender strategy that will ensure the best fit supplier is selected that offers best value for money. What are the Goals? This course is suitable to a wide range of professionals but will greatly benefit the following individuals who are involved in: Contracts, Contract Administration Professionals Tendering, Purchasing, Project Management Professionals Engineering, Operational, Finance, and Maintenance Professionals But will also suit a variety of individuals who are involved in the planning, evaluation, preparation and management of tenders, specifications, awards, and contracts that cover the acuisition of materials, euipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities. How will this Training Course be Presented? By the end of this course, participants will be able to: Understand why projects fail and the reasons for failure Analyse the difference between the Needs and Wants of the end user Apply powerful interpersonal techniues to improve communication with stakeholders Determine the various risk associated with preparing the Tender Package Implement a dynamic and ethical evaluation criteria Understand the importance of Ethics in the Tender Process Improve the negotiation skills and tactics to create a win-win result Delivered by a world-class subject matter expert in Procurement and Contracts Management, participants will increase their competencies through a variety of instructional methods, individual and team exercises, group discussions and specific team assignments covering the main topics presented in the course. This is a highly interactive and competitive course where the participants will work and compete in team exercises; whereby all participants will grasp the essential elements of preparing a comprehensive bidding process that will add real and tangible value to their organization.

3 Daily Topics Day One Determining the Bidding Process within your Organization Understanding the whole process and the strategy adopted by your organization to select the very best suppliers/contractors to deliver a service that exceeds expectations. Engagement techniues Managing expectations Developing a process Determining the actual reuirements Understanding the scope, budget and time Forming the bid team Choosing Open or Selective Bidding Agreeing the bid evaluation criteria Engagement with the internal key stakeholders Day Two Preparing the Bid Package, Pre-Qualification and Issuing the ITT Developing the tactics and processes to ensure that the Bid Package contains all the relevant information and the terms and conditions are specific to that bid. Decision Making Delegation Compliance and Governance Bid Documents Contract Terms and Conditions Drawings and Specifications The process - expressions of interest, preualification uestionnaires, ITTs Proposed contract documents Pre-Bid Conference Day THREE Bid Opening and Bid Evaluation Process Developing processes that are robust, transparent and agreeing the evaluation criteria to be used to achieve an outcome that represents true value for money. Team working Delegation Decision Making processes Purpose of evaluation in the procurement process The key to best practice evaluations Evaluation methods Reuirement to distinguish between selection and award criteria Use of a scoring model to evaluate price and dealing with the lowest price approach Most economically advantageous tender (MEAT) approach - A balance between uality and cost Bidding, Evaluation,

4 Membership No.: Day FOUR Awarding the Contract and Post Tender Negotiations Quality Certifi cations Through a fair and euitable commercial and technical evaluation, reaching agreement and consensus on who to award the contract and enter into Post Tender Negotiation. Data analysis process Negotiation strategy Communication skills Selecting the successful bidder Cautious Rejection of Bidders Determining what is Successful Delivery of the contract Agreeing Contract Terms and Conditions, SLAs and KPIs Negotiation basics and the Ethics of Negotiation Common Negotiating Mistakes Persuasion methods, counteraction strategies, common tools and tactics for a Win-Win Negotiation Day FIVE Managing the contract post award and Performance Management Understanding the vital elements of forming a legal contract and managing the performance of suppliers/contractors through the life cycle of the contract to achieve success. Understanding contract law Supplier Performance Management Change Management Introduction to basic contract law Forming the contract Contract Modifications Performance management Contract termination and exit Lessons Learned Member of Clear Concepts. Clean Environment. The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc. Bidding, Evaluation,

5 Please use BLOCK CAPITALS to fill in this form. It is important that you read carefully through all information before starting to complete the form. REGISTRATION DETAILS Family Name... First Name (Mr./Ms.)... Position... Company... Mailing Address Telephone Fax AUTHORISATION Mobile Authorised by... Position... Mailing Address Telephone Fax Mobile COURSE SCHEDULE 30 Oct - 03 Nov May Oct - 02 Nov 2017 Dubai, United Arab Emirates REGISTRATION FEES US$ 4,950/ participant US$ 4,500/ participant This fee is inclusive of Documentation, Lunch and Refreshments MODE OF PAYMENT Please invoice my company Please invoice me Cheue payable to PetroKnowledge Limited WAYS TO REGISTER T: F: E: info@petroknowledge.com W: HOTEL ACCOMMODATION Hotel accommodation is not included in the Registration Fee. A reduced corporate rate and a limited number of rooms are available for attendees wishing to stay at the hotel venue. Please make your reuest for accommodation at least 3 weeks prior to the commencement of the course. CERTIFICATION A Certificate of Completion will only be awarded to those delegates who attend the entire course Training & Development Services for the Oil & Gas Industry PetroKnowledge Limited P. O. Box Abu Dhabi, U.A.E. CANCELLATIONS & SUBSTITUTIONS You must notify the Registrar of cancellations at least 2 weeks before a scheduled seminar in order to be eligible for a credit. If you cannot attend, you may send a replacement from your organisation at no charge. There is a $250 handling charge for all cancellations or rescheduling. We reserve the right to cancel a seminar due to low enrolment. All registrants will be notified in advance and a full refund will be provided upon reuest. DISCLAIMER Circumstances beyond the control of PetroKnowledge may necessitate postponement, change of venue or substitution of the Instructor. As such, PetroKnowledge reserves the right to implement such amendments.