Position Description

Transcription

1 Psitin Title Financial Systems Business Analyst Psitin Descriptin Unit Business Infrmatin Systems and Prcesses Divisin Finance Grup Services Lcatin Wellingtn Reprts t Unit Manager Last Review Date Jan 2019 Abut the Ministry The Ministry f Freign Affairs and Trade (the Ministry) acts in the wrld t make New Zealanders safer and mre prsperus. We d this by building cnnectins with and influencing ther cuntries t advance New Zealand s interests and prject New Zealand values. We prvide advice t the Gvernment n the implicatins fr New Zealand f what is happening in the wrld. Our wrk cntributes t New Zealanders wellbeing in the fllwing ways: Kaitiakitanga: Generatins f New Zealanders benefit frm sustainable slutins t glbal and reginal challenges; Prsperity: New Zealanders have better jb pprtunities and incmes frm trade, investment and ther internatinal cnnectins; Security: New Zealanders are able t live, d business, travel and cmmunicate mre safely at hme and ffshre; Influence: New Zealanders have cnfidence their cuntry can influence thers n issues that matter fr them nw and in the future. Our values are: Impact We achieve fr New Zealand, everyday, everywhere Ktahitanga We draw strength frm ur diversity

2 Curage We d the right thing Manaakitanga We hnur and respect thers Diversity and Inclusin We aspire t be a wrkplace that values and utilises diverse and inclusive thinking, peple and behaviurs. This means that ur staff reflect the diversity f New Zealand and the cuntries we wrk in, and that the cntributins f staff with diverse backgrunds, experiences, skills and perspectives are valued and respected. Abut the Grup The Services Grup is respnsible fr prviding a range f functins and services t enable business grups t achieve their utcmes. These functins include Finance, Prperty, Security, Prcurement and Infrmatin Management. Each f these divisins prvides a client fcused, crdinated service t Wellingtn and ff-shre psts. Abut the Divisin The Finance Divisin s primary respnsibilities are managing finance related activities fr the Ministry and prviding quality financial infrmatin and advice t stakehlders and budget hlders t infrm effective decisin making and use f resurces. It is als delivers financial systems, prcesses and tls t supprt financial transactins, meet business infrmatin needs and help ensure the Ministry cmplies with legal and ther external financial bligatins. Abut the Psitin The purpse f this psitin is t prvide analysis services(technical and business) fr apprpriate financial data management standards, dcumentatin and prcesses, prviding training and advice and participating in FMIS develpment, data analysis and prject wrk. The rle will liaise with key prject stakehlders and ensure that the interests f the Ministry are prtected at all times. The rle will be respnsible fr a range f business analyst tasks that are required at the varius stages f the SLDC fr FIN Business Systems. The fllwing key accuntabilities f this rle assist in delivering the Ministry s purpse. Rle specific Cmplete prblem analysis and slutin success criteria. High level and detailed requirements gathering with full requirements tracebility. Wrk with the prject members, stakehlders & vendrs t analyse the high level slutin ptins and prvide recmmendatins. Get agreement n requirements with key stakehlders such as Business Owners, Prject Spnsrs, via ne-n-ne sessins and wrkshp facilitatin MFAT In Cnfidence Page 2 f 6

3 Write and/facilitate updates t FIN Business System and Prcesses dcumentatin Undertake business change impact analysis and prcess change. Draft Business cases and ensure feedback frm relevant parties is included. Identify technical dependencies acrss multiple prtflis Cntribute t the prcesses, tls and templates t ensure efficiency and effectiveness f the FIN business Systems and Prcesses capability within the Ministry is cntinually imprved. Management Reprting Develp and implement management reprts that are relevant t the business grups, user friendly and easily understd by budget hlders and decisin makers Perfrm cmplex data analysis and deliver queries per internal business requests and t prvide audit supprt. Prvide financial business and management infrmatin, analysis, reprting, mdelling and measurement Wrk with Finance, business managers and staff t understand the financial implicatins f business decisins and integrate financial and peratinal infrmatin t imprve management reprting Cmpliance and Risk Management Operate under the Generally Accepted Accunting Practice (GAAP) and meet the requirements f Treasury guidelines, Public Finance Act and the State Sectr Act Ensure that nncmpliance issues are reprted t the Manager as sn as pssible Reprt any pssible financial risks that are material t the Manager as sn as they have been identified Leadership Cntribute t the divisin s delivery f its planned and agreed activity stream t realise its strategic pririties and high level utcmes Demnstrate the rganisatin s values, gals, plicies and prcedures in all aspects f wrk Relatinship Management Develp and maintain key relatinships bth internally and externally in rder t advance the divisin s bjectives Organisatinal Respnsibilities Understand the Ministry s strategic pririties and high-level utcmes framewrk and hw this rle cntributes t the framewrk Understand and apply the strategic cntext in which the Ministry perates, including pririties and perspectives f the Ministers, partner agencies and external stakehlders Cntribute t the preparatin and reprting requirements f the Ministry s accuntability dcuments Understand tikanga and Treaty f Waitangi principles and have sufficient appreciatin f Te Re Māri t be able t apply the Ministry Māri MFAT In Cnfidence Page 3 f 6

4 dimensin, underpinned by Ministry values, in a way that is relevant t the cntext f ur business Using the Ministry s Capability and Leadership Framewrks, identify and participate in pprtunities fr learning and develpment, including thrugh regular caching and mentring Identify and pursue pprtunities t build specialised skills, knwledge and experience aligned with the Ministry s Strategic Framewrk Cntribute t Ministry-wide prjects and emergency respnse situatins Be aware f and adhere t the Ministry s Health and Safety plicies and prcedures All ther duties as requested by the emplyer Knwledge Management Cntribute t the cntinuus develpment f the Ministry s knwledge base by using the Ministry s internal systems, sharing infrmatin and data with relevant internal stakehlders Other Assist and prvide back up supprt t ther staff in the team as directed by the Manager Cntribute t the Ministry s financial management educatin prgrammes n financial management Cntribute t the n-ging develpment f finance related management infrmatin systems, including plicies and prcedures Health and Safety The Ministry is cmmitted t prviding a safe and healthy wrking envirnment fr all staff, including cntractrs and ther wrkers, bth n and ffshre. Yu are respnsible fr: taking reasnable care f yur wn and ther s health and safety and being mindful f the effect f yur actins (r lack f actin) n the health and safety f thers cmplying with reasnable Ministry instructins t ensure the Ministry is able t cmply with the Health and Safety at Wrk Act 2015 cperating with health and safety plicies and prcedures identifying and reprting hazards, injuries, illness and incidents (including near misses) that arise frm yur wrk r in the wrkplace identifying and eliminating r mitigating health and safety risks s far as reasnably practicable and cnsulting with thers in ding s raising health and safety matters with yur manager r health and safety representative (r cntact as apprpriate) ensuring that all health and safety incidents, injuries, near misses are immediately reprted thrugh the HR Kisk ensuring that significant hazards and risks r critical incidents are drawn t the immediate attentin f yur Manager. MFAT In Cnfidence Page 4 f 6

5 Qualificatins, Skills, knwledge & experience The fllwing are required: Qualificatins A tertiary qualificatin in Infrmatin Technlgy and/r Business Analysis r equivalent level f experience wrking in an analyst rle Membership f NZICA is preferred Skills A sund understanding and demnstrated experience with financial systems. Experience with NAV, Chamelen/Magiq, Banking platfrms and Grilla Expense will be an advantage Ability t cnvey cmplex infrmatin lgically and cncisely in bth written and ral frms. Ability t research and analyse issues and develp apprpriate recmmendatins Expertise in financial analysis and the interpretatin f financial and nn-financial infrmatin Knwledge f cmputer and/r cmmunicatins security issues and standards Ability t cmmunicate requirements frm a business perspective Excellent interpersnal and cmmunicatin skills, bth written and verbal Track recrd f creating practical slutins t cmplex and ambiguus prblems Ability t build, maintain and leverage relatinships with key internal and external cntacts Demnstrated initiative and innvatin Ability t present ideas in business-friendly and user-friendly language Highly self-mtivated and directed Strng qualitative and quantitative analytical, evaluative and prblem-slving abilities Excellent time management skills with the prven ability t effectively priritise and execute tasks in a high-pressure envirnment Strng planning and rganising skills Cmmitment t cntinuus imprvement with the ability t implement and champin rganisatinal change Ability t wrk effectively with a diverse grup f peple frm a range f cultures and backgrunds Demnstrates a high level f integrity and discretin with a strng ethical apprach Ability t wrk effectively with clleagues within the prject team Gd judgment and decisin making skills Well-develped planning and rganisatinal skills, including ability t priritise tasks effectively and wrk under pressure Sund understanding f tikanga and Treaty f Waitangi principles Cmpetent in Micrsft Office suite f prducts An understanding f the Machinery f Gvernment and the Gvernment decisin making prcess Ability t wrk effectively with clleagues within the divisin Sund judgment and decisin making skills Demnstrates the drive and ability t imprve wn capability. Includes selfawareness and self-imprvement fcus MFAT In Cnfidence Page 5 f 6

6 Experience A minimum f 5 years experience as a business analyst r cnsultant with at least 3 years wrking with enterprise systems. Demnstrated experience with the develpment f business cases using the Treasury Better Business Case mdel Strng qualitative and quantitative analytical skills Prven ability t gather and interpret infrmatin t make recmmendatins and infrm insight Systems integratin and data mdelling experience (desireable) Relatinships The psitin is required t build and maintain the fllwing relatinships: Internal FIN BIP Unit Manager Divisinal Manager and Finance Divisin staff Prject Managers, Prject teams and wrking grups Relevant Business Divisin staff and key stakehlders Other MFAT staff, bth nshre and ffshre External Other gvernment departments and agencies Central agencies Suppliers f slutin and services Supprt Resurces fr FIN Business Systems and Prcesses Delegatins As set ut in the Ministry s Instrument f Delegatin Number f Staff: n direct reprts Mandatry Rle Requirements Yu must be able t btain and maintain an apprpriate New Zealand Gvernment Security clearance. Yu must hld New Zealand citizenship. MFAT In Cnfidence Page 6 f 6