RAMSTRONG: AN EMPLOYEE WELLNESS INITIATIVE

Transcription

1 RAMSTRONG: AN EMPLOYEE WELLNESS INITIATIVE TEAM MEMBERS Teraya Dnaldsn, Assistant Directr f Educatin, Clinical and Translatinal Research, Office f Research Tina Hamlet, Assciate Administratr, Urlgy, VCU Health System Lucy Hudsn, Department Administratr and Assistant t the Chair, Statistical Sciences and Operatins Research, Cllege f Humanities and Sciences Will Martin, Senir Real Estate Manager, Real Estate Services Anjum Shah, Assistant Prfessr, Oral Health Prmtin and Cmmunity Outreach, Dental Hygiene Prgram, Schl f Dentistry Mark Wd, Directr, Schl f Wrld Studies, Cllege f Humanities and Sciences Lynanne Yndestad, Directr, New Student and Family Prgrams, Divisin f Strategic Enrllment Management Prject Spnsrs: Cathleen C. Burke, Assistant Vice President fr Human Resurces and Tammy Jacksn, Prgram Manager, Perfrmance Management, Great Place Human Resurces Redesign Prject PROJECT DESCRIPTION The RAMSTRONG prject s missin is t create a mbile website accessible nline and thrugh the VCU Mbile app that prvides VCU emplyees with user-friendly, accessible resurces t supprt their hlistic well-being. The RAMSTRONG prject seeks t meet three basic needs. First, while VCU and the Greater Richmnd area ffer a plethra f resurces t prmte health, infrmatin abut these resurces is nt readily accessible, and especially nt accessible frm ne website r mbile app. RAMSTRONG aims t prvide an accessible means fr emplyees t learn abut and take advantage f these resurces. Secnd, while a grwing bdy f scientific literature indicates emplyer spnsred health prmtin prgrams increase jb satisfactin, prductivity, and retentin, these prgrams are nly effective if they are utilized. RAMSTRONG aims t increase their utilizatin by prmting awareness f their availability. Third, ur sciety invests a substantial sum f resurces t the care f thse suffering frm injury and illness and less t prmting ur health and well-being. The RAMSTRONG prject is mtivated by a visin f a sciety that invests significantly in the prmtin f wellness s as t reduce the incidence f injury and illness and t increase the prevalence f persnal and scial satisfactin at wrk and in life. Our mdel fr the RAMSTRONG app draws frm the public health cncept f the Wheel f Wellness, which specifies eight interrelated and interdependent dimensins f health: emtinal, envirnmental, financial, scial, spiritual, ccupatinal, physical, and intellectual. When a persn can demnstrate strength and well-being in each f these areas, they are mre prductive and receive greater satisfactin in life. Universities, including Princetn University, that have implemented similar website resurces and the Natinal Wellness Institute define wellness as an active prcess thrugh which peple becme aware f, and make chices tward, a mre successful existence. Our RAMSTRONG website and mbile app will prvide emplyees with an efficient, friendly means fr becming aware f campus and cmmunity resurces and making chices that actively cntribute t individual and cmmunity well-being in each f the eight dimensins. It is ur hpe that with the implementatin f this prject, VCU emplyees will have the resurces t take charge f their wellness in each dimensin and becme RAMSTRONG.

2 QUEST FOR DISTINCTION The RAMSTRONG prject supprts Theme I, Gal 2, as it cntributes t a health and well-being prmting culture that aids effrts t recruit and retrain great emplyees. It als supprts Theme II, Gal 2 by prviding access t evidence-based health prmting resurces whse utilizatin is prven t cntribute t human health and enhance the quality f life. Finally, the RAMSTRONG prject supprts Theme III, Gal 2, by engaging the cmmunity in a way that empwers members, in this case, VCU emplyees, t make chices t engage in activities that prmte their wn health and well-being, and in s ding make an impact that matters n the quality f life. PROJECT GOALS 1. T supprt emplyee retentin effrts and cntribute t achieving the Great Place culture (Quest Theme I, Gal 2). 2. T demnstrate VCU s cmmitment t imprving the health and happiness f emplyees and t enhance the verall quality f life fr all (Quest Theme II, Gal 2). 3. T prvide pprtunities fr VCU emplyees t engage in cmmunity activities that imprve their individual well-being and the health f ur cmmunity (Quest Theme III, Gal 2). PROJECT STRATEGIES The team was infrmed by and drawing elements frm the public health and scial wrk cncept f the Wheel f Wellness, Princetn University s UMatter Wellness Prgram, and the VCU Human Resurces Wrk/Life and Wellness website t develp cntent. Team Buzz Ring emplyed a VCU Arts student t help design the RAMSTRONG app brand, and they are wrking with the AltLab t create the RAMSTRONG mbile website. ACTION STEPS Wrk with Technlgy Services t hst website n the VCU Mbile app. Cllabrate with Human Resurces t implement the prject and develp a maintenance plan. Prmte via TelegRAM, HR listserv/redesign, and rientatin. Assess site and app traffic t determine future plans. OUTCOMES The team develped several measures t ascertain the success f the RAMSTRONG mbile app. These gals include: site/app visits in Spring 2017 and 5000 in year ne self-inventry dwnlads in Spring 2017 and 1000 in year ne Fall Spring Survey indicating 25% f emplyees being aware f the RAMSTRONG mbile app by the end f spring 2017; 50% by the end f fall 2017; and 75% by the end f spring Survey indicating that emplyees utilizing the RAMSTRONG app had a mre psitive view f wrk at VCU. The majr accmplishment f the RAMSTRONG mbile app fr the University will be t increase awareness and utilizatin f resurces that prmte the health and well-being f emplyees. Team Buzz Ring anticipates such increased awareness and utilizatin f these resurces will in turn make a difference in terms f verall jb satisfactin, prductivity, and retentin. Such will g sme distance tward shifting the fcus tward a culture that supprts ur health and wellness. SUSTAINABILITY The principal stakehlders wh pssess the human resurces, financial means, and authrity t implement and maintain the RAMSTRONG mbile app is VCU s Human Resurces, as part f the nging Great Place Human Resurces Redesign Prject. The team is wrking with Cathleen

3 C. Burke, Assistant Vice President fr Human Resurces, and Tammy Jacksn, Prgram Manager, Perfrmance Management, Great Place Human Resurces Redesign Prject, t determine the best steps ging frward t ensure the successful implementatin f the RAMSTRONG health and wellness mbile app. FINANCING AND RESOURCES Initially, resurces t implement the prject will need t cme frm existing surces, primarily staff time frm Human Resurces, University Relatins, Technlgy Services and the GEHLI prject team. Wrk t build and hst the mbile website will be incrprated int an nging prject t restyle the Human Resurces website alng with the Great Place Human Resurces Redesign Prject. Internal resurces will als be used t develp an icn hsted n the VCU app. Onging csts t sustain the prject will be limited t hsting and updating the website. It s difficult t quantify the cst due t the nature f using existing human capital, the estimated cst time t create the website and sustain the prject n an annual basis is prvided belw. Prject Budget Item Descriptin Justificatin Cst 1. University Relatins Staff Create Mbile Website 5, Human Resurces Staff Website Design 4, Technlgy Services Hst Applicatin and Site 1, Alt Lab Design Icn 1, Annual Maintenance Maintenance Team (Misc. Staff) 5,000 Ttal $16,000 RECOMMENDATIONS The gal f the RAMSTRONG campaign is t make life real fr all VCU Emplyees. In rder t make the RAMSTRONG campaign real, here are a few recmmendatins fr full implementatin f the prject: wrk with Technlgy Services t hst website n the VCU Mbile App; cllabrate with Human Resurces t implement the prject and develp a maintenance plan; prmte the app via TelegRAM, HR listserv, rientatin, and during redesign meetings; assess site and app traffic t determine future plans; and create an nline wellness assessment that is relevant fr VCU Emplyees. FINAL PITCH The RAMSTRONG mbile app will make a substantial cntributin t the gal f prviding VCU emplyees with an easy way t learn abut and utilize resurces that imprve their well-being and in ding s will make VCU truly a great place t be and becme the very best f wh we are.

4 RAMSTRONG A VCU Emplyee Wellness Initiative Grace E. Harris Leadership Institute Buzz Ring Team Meet the Buzz Ringers Teraya Dnaldsn Tina Hamlet Lucy Hudsn Will Martin Anjum Shah Mark Wd Lynanne Yndestad Our Spnsrs Cathleen C. Burke Assistant Vice President fr Human Resurces Tammy Jacksn Prgram Manager, Perfrmance Management, Great Place Human Resurces Redesign Prject Visin A cmmunity that is aware f and easily able t access resurces t supprt their hlistic wellness. 1

5 Gals What is Wellness? T create a mbile website accessible nline and thrugh the VCU Mbile app that prvides VCU emplyees user-friendly, accessible resurces t supprt their hlistic well-being. T supprt emplyee retentin effrts and cntribute t achieving the Great Place culture (Quest Theme I, Gal 2). T demnstrate VCU s cmmitment t imprving human health and enhancing the quality f life (Quest Theme II, Gal 2). T prvide pprtunities fr VCU emplyees t engage in cmmunity activities that imprve their well-being and the health f ur cmmunity (Quest Theme III, Gal 2). Wellness is an active prcess thrugh which peple becme aware f, and make chices tward, a mre successful existence. - Natinal Wellness Institute What d yu d t imprve yur wellness? WELLNESS WHEEL Riding with a Brken Wheel Like a bike wheel, if all f the spkes r dimensins functin at ptimal levels and in harmny with ne anther, the wheel rlls alng smthly. Current Strategies Develp cntent using existing resurces (i.e. Wellness Wheel, Princetn University s UMatter Prgram, VCU Wrk/Life and Wellness website). Design brand utilizing a VCU Arts student/graduate. Create a demnstratin website fr the HR website redesign. 2

6 Did Yu Knw There s An App Fr That? The VCU Mbile app is the hub fr all things VCU, cnnecting yu t resurces like: Alerts/Emergency Alumni Assciatin Athletics Blackbard Learn Curses/Schedule Dining Directry/Maps Events Giving Images/Vides itunes U Library myvcu Prtal News RamRide/RamSafe RAMSTRONG Sites Training DOWNLOAD IT TODAY! Next Steps Measures f Success Wrk with Technlgy Services t hst website n the VCU Mbile app. 500 site/app visits in Spring 2017 and 5000 in year ne Cllabrate with Human Resurces t implement the prject and develp a maintenance plan. Prmte via TelegRAM, HR listserv/redesign, and rientatin. Assess site and app traffic t determine future plans. 100 self-inventry dwnlads in Spring 2017 and 1000 in year ne Heightened awareness f resurces that supprt well-being Increased retentin f VCU emplyees Lking Ahead. Endless Pssibilities. Hping t rll ut at the Spring 2017 Benefits Fair Pssible future integratin with student initiatives via a partnership with Student Affairs Lking Back. Lessns Learned. Dn t reinvent the wheel. Persist and be patient. Repeat. Cmmunicatin is crucial keep grwing yur netwrk. When it appears all hpe is lst be hpeful. 3

7 We shall nt cease frm explratin And the end f all ur explring Will be t arrive where we started And knw the place fr the first time. Questins? T.S. Elit, Fur Quartets Grab Yur Wellness by the Hrns! 4