Oakland County Department of Information Technology Project Scope and Approach

Transcription

1 Oakland County Department of Information Technology Project Scope and Approach Project Name: BSA Implementation Orion Township Project ID: D97711OT Leadership Group: Land Department: Treasurer Division: Administration Project Sponsor: Jody DeFoe Date Requested: 1/25/217 PM Customer No Request Type: New Development Enhancement Customer Support Planned System Maintenance or Upgrade IT Team Name: Assessing and Taxation IT Team No: 9 Project Manager/Leader: Kristine Powers Account Number: 369 Account Description: BS&A Orion Township Customer Name: Donnie Steele Grant Funded? Yes No Mandate? Yes No Mandate Source: Project Goal To perform analysis and implementations tasks, so that Orion Township can join the Oakland County BS&A Tax Database in May, 217. Business Objective Preparation and conversion of Orion Township to a participating unit. Major Deliverables Detailed Project Plan Documentation Training Incorporation into County System Approach Develop Detailed Project Plan Perform tasks to convert Orion Township to a Participating CVT QA Testing and Remediation Go Live with Orion Township in the Tax database at rollover Form Rev. 9/8/216 Page 1 Project Rev. 1/26/217

2 Oakland County Department of Information Technology Project Scope and Approach Project Name: BSA Implementation Orion Township Project ID: D97711OT Research & Analysis Gartner Research Recommendation Not applicable NACo Application Store Not applicable Benefits See Return on Investment (ROI) Analysis Document Impact Number of Users <8 Divisions Treasurer Office Leadership Groups Land Risk Business Environment Low - Little or no impact to existing business process. Technical Environment Low - Proven and previously implemented technologies. Assumptions Staffing IT Staffing: resources will be available for the hours indicated per the attached project plan. Other Staffing: additional staffing will be available as follows: Role: Name Hours per Day Project Sponsor: Jody DeFoe As Needed Form Rev. 9/8/216 Page 2 Project Rev. 1/26/217

3 Oakland County Department of Information Technology Project Scope and Approach Project Name: BSA Implementation Orion Township Project ID: D97711OT Facilities Technical Funding 5% IT Fund Equity 5% Charged back to Orion Township Final split of funding to be determined once project is planned and estimated Other Priority Constraints Exclusions Form Rev. 9/8/216 Page 3 Project Rev. 1/26/217

4 Oakland County Department of Information Technology Project Scope and Approach Project Name: BSA Implementation Orion Township Project ID: D97711OT PROJECT PHASE AUTHORIZATION Phase(s): Total Estimated Application Services Total Estimated Technical Systems Total Estimated CLEMIS Total Estimated Internal Services Hours: Hours: Hours: Hours: IT Application Services Division Manager Approval: IT Technical Systems Division Manager Approval: IT CLEMIS Division Manager Approval: IT Internal Services Division Manager Approval: Date: Date: Date: Date: IT Management Approval: Approved: Yes No Date: Reason: Project Sponsor Approval: Title: Date: PROJECT SUMMARY Authorized Development (see above) Preliminary Estimated Development for Future Phases Hours: Hours: Grand Total Estimated Development Hours: Cost: Form Rev. 9/8/216 Page 4 Project Rev. 1/26/217

5 Oakland County Department of Information Technology Project Scope and Approach Project Name: BSA Implementation Orion Township Project ID: D97711OT Customer Acceptance of Product: PROJECT COMPLETION AUTHORIZATION Title: Project Office Review: Date: Date: Form Rev. 9/8/216 Page 5 Project Rev. 1/26/217

6 Project Summary Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Benefits/Savings: Tangible Benefits Subtotal: Cost Avoidance Subtotal: Costs: Development Services Subtotal: Subtotal: Software Subtotal: Subtotal Training Subtotal: Other Subtotal: Annual Statistics: Annual Total Savings Annual Total Costs Annual Return on Investment Annual Costs/Savings Ratio.%.%.%.%.%.% Project Cumulative Statistics: Cumulative Total Savings Cumulative Total Costs Cumulative Return on Investment Cumulative Cost/Savings Ratio.%.%.%.%.%.%.% Year Positive Payback Achieved State or Federal Mandate? Signatures: NO PAYBACK Benefits Reviewed By Project Sponsor Date: Costs (including IT Resources) Reviewed By Information Technology Project Manager Date: BSA Orion Twp ROI/Project Summary Page 1 REV: February 24, 212

7 Savings Detail Project Savings Desc Rate per Benefit/Savings Description Budget /Funding Source s Total Savings One less database to merge into the AllTax database Intangible Benefit Annual Multiplier Eliminates need to install Orion DB backup into County BSA tax application Intangible Benefit Reduces communication and coordination efforts in Treasurer's Office Intangible Benefit Provides more control to Treasurer's Office for balancing and settlement processes Intangible Benefit BSA Orion Twp ROI/Savings Detail Page 2 REV: February 24, 212

8 Savings Detail Benefit/Savings Description Project Savings Affects Project ROI? Potential Savings Extensions Y1 Y2 Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 One less database to merge into the AllTax database Intangible Benefit Eliminates need to install Orion DB backup into County BSA tax application Intangible Benefit Reduces communication and coordination efforts in Treasurer's Office Intangible Benefit Provides more control to Treasurer's Office for balancing and settlement processes Intangible Benefit BSA Orion Twp ROI/Savings Detail Page 3 REV: February 24, 212

9 Savings Summary Benefit/Savings Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Tangible Benefit: Tangible Benefits Subtotal: Cost Avoidance: Cost Avoidance Subtotal: Intangible Benefit: One less database to merge into the AllTax database Eliminates need to install Orion DB backup into County BSA tax application Reduces communication and coordination efforts in Treasurer's Office Provides more control to Treasurer's Office for balancing and settlement processes Savings Total: BSA Orion Twp ROI/Savings Summary Page 4 REV: February 24, 212

10 Cost Detail Cost Description Project Cost Budget /Funding Source Desc s Rate per Total Cost IT Hours - New Development Development Svcs 138 IT Hours - System Maintenance Development Svcs 138 IT Hours - Customer Support Development Svcs 138 IT Hours - Planned Maintenance Development Svcs 138 User Hours - New Development Development Svcs User Hours - PTNE/OT Development Svcs Contractor Professional Services Development Svcs PC System - Acquisition 814 PC System - Maintenance 2,34 Notebook - Acquisition 1,223 Notebook - Maintenance 2,372 Tablet Notebook - Acquisition 2,12 Tablet Notebook - Maintenance Laserprinter - Acquisition 1,432 Laserprinter - Maintenance 1,14 Image Workstations - Acquisition Image Workstations - Maintenance 3,496 PC Maintenance User Owned 2,34 Printer Maintenance User Owned 1,72 File Space (1GB) ANN 173 Internet Bandwidth per MB ANN 75 Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade 8, Server - Maintenance 36 Server Sftwre - Acquisition/Upgrade 335 Server Sftwre - Maintenance Server Rack Mount 4 Oracle Enterprise Per Processor - Includes Year 1 Maintenance 21,372 Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 BSA Orion Twp ROI/Cost Detail Page 5 REV: February 24, 212

11 Cost Detail Cost Description Project Cost Budget /Funding Source Desc s Rate per Total Cost Oracle Enterprise Per Processor - Year 2 and Beyond 3,432 SQL Server Enterprise - Per Processor (4 cores) - Purchased Sept 216-Aug Includes Maintenance thru Aug ,533 SQL Server Enterprise - Per Processor (4 cores) - Purchased Sept 217-Aug Includes Maintenance thru Aug 219 2,759 SQL Server Enterprise - Per Processor (4 cores) - Purchased Sept 218-Aug Includes Maintenance thru Aug ,985 SQL Server Enterprise - Maintenance, Per Processor (4 cores) - Sept 219 and Beyond 4,218 SQL Server Standard - Per Processor (4 cores) - Purchased Sept 216-Aug Includes Maintenance thru Aug 219 6,398 SQL Server Standard - Per Processor (4 cores) - Purchased Sept 217-Aug Includes Maintenance thru Aug 219 5,414 SQL Server Standard - Per Processor (4 cores) - Purchased Sept 218-Aug Includes Maintenance thru Aug 219 4,429 SQL Server - Standard Maintenance, Per Processor (4 cores) - Sept 219 and Beyond 1,1 Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 BSA Orion Twp ROI/Cost Detail Page 6 REV: February 24, 212

12 Cost Detail Cost Description Project Cost Budget /Funding Source Desc s Rate per Total Cost Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance 3,56 Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond 71 Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance 13,18 Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond 2,635 SSL Certificate 845 Internet Access 18 App Code Directories on Consolidated IIS Server (Virtual) ANN 415 Database (5 GB) on Consolidated SQL Instance Server ANN 93 Database Instance (125 GB DB) on Consolidated SQL Server ANN 2,395 Database SQL Maint Server ANN 834 Database SQL Server Physical ANN 19,158 DB Maintenance (Annual Cycle $61) ANN 61 DB Maintenance (Semi-Annual Cycle $122) ANN 1,22 DB Maintenance (Semi-Annual Cycle $244) ANN 2,44 Dedicated Virtual Server ANN 4,15 DB Instance Setup 976 DBA MS SQL Database Creation on Exisitng Instance 366 BSA Orion Twp ROI/Cost Detail Page 7 REV: February 24, 212

13 Cost Detail Cost Description Project Cost Budget /Funding Source Desc s Rate per Total Cost Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 Extra Small - 2 Core 8GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $61 On Premise Physical Server = N/A ANN Small - 4 Core 16GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $951 On Premise Physical Server = $9,288 ANN Medium - 8 Core 32GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $1,72 On Premise Physical Server = $9,751 ANN Large - 16 Core 64GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $3,167 On Premise Physical Server = $1,446 ANN Extra Large - 4 Core 16GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $7,564 On Premise Physical Server = $12,96 ANN BSA Orion Twp ROI/Cost Detail Page 8 REV: February 24, 212

14 Cost Detail Cost Description IT Hours - New Development IT Hours - System Maintenance IT Hours - Customer Support IT Hours - Planned Maintenance User Hours - New Development User Hours - PTNE/OT Contractor Professional Services PC System - Acquisition PC System - Maintenance Notebook - Acquisition Notebook - Maintenance Tablet Notebook - Acquisition Tablet Notebook - Maintenance Laserprinter - Acquisition Laserprinter - Maintenance Image Workstations - Acquisition Image Workstations - Maintenance PC Maintenance User Owned Printer Maintenance User Owned File Space (1GB) Internet Bandwidth per MB Package Software - Acquisition Package Software - Maintenance Business Objects Access Term Emulation SFTW-Acquisition Term Emulation SFTW-Maintenance Server - Acquisition/Upgrade Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance Server Rack Mount Oracle Enterprise Per Processor - Includes Year 1 Maintenance Project Cost Development Svcs Development Svcs Development Svcs Development Svcs Development Svcs Development Svcs Development Svcs Software Software Software Software Software Potential Cost Extensions Y1 Y2 Y3 Y4 Y5 Y6 BSA Orion Twp ROI/Cost Detail Page 9 REV: February 24, 212

15 Cost Detail Project Cost Cost Description Oracle Enterprise Per Processor - Year 2 and Beyond SQL Server Enterprise - Per Processor (4 cores) - Purchased Sept 216-Aug Includes Maintenance thru Aug 219 SQL Server Enterprise - Per Processor (4 cores) - Purchased Sept 217-Aug Includes Maintenance thru Aug 219 SQL Server Enterprise - Per Processor (4 cores) - Purchased Sept 218-Aug Includes Maintenance thru Aug 219 SQL Server Enterprise - Maintenance, Per Processor (4 cores) - Sept 219 and Beyond SQL Server Standard - Per Processor (4 cores) - Purchased Sept 216-Aug Includes Maintenance thru Aug 219 SQL Server Standard - Per Processor (4 cores) - Purchased Sept 217-Aug Includes Maintenance thru Aug 219 SQL Server Standard - Per Processor (4 cores) - Purchased Sept 218-Aug Includes Maintenance thru Aug 219 SQL Server - Standard Maintenance, Per Processor (4 cores) - Sept 219 and Beyond Potential Cost Extensions Y1 Y2 Y3 Y4 Y5 Y6 BSA Orion Twp ROI/Cost Detail Page 1 REV: February 24, 212

16 Cost Detail Cost Description Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance Project Cost Potential Cost Extensions Y1 Y2 Y3 Y4 Y5 Y6 Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond SSL Certificate Internet Access App Code Directories on Consolidated IIS Server (Virtual) Database (5 GB) on Consolidated SQL Instance Server Database Instance (125 GB DB) on Consolidated SQL Server Database SQL Maint Server Database SQL Server Physical DB Maintenance (Annual Cycle $61) DB Maintenance (Semi-Annual Cycle $122) DB Maintenance (Semi-Annual Cycle $244) Dedicated Virtual Server DB Instance Setup DBA MS SQL Database Creation on Exisitng Instance BSA Orion Twp ROI/Cost Detail Page 11 REV: February 24, 212

17 Cost Detail Cost Description Project Cost Potential Cost Extensions Y1 Y2 Y3 Y4 Y5 Y6 Extra Small - 2 Core 8GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $61 On Premise Physical Server = N/A Small - 4 Core 16GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $951 On Premise Physical Server = $9,288 Medium - 8 Core 32GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $1,72 On Premise Physical Server = $9,751 Large - 16 Core 64GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $3,167 On Premise Physical Server = $1,446 Extra Large - 4 Core 16GB RAM, 5GB Drive, 1 GB NIC - Cloud/Virtual = $7,564 On Premise Physical Server = $12,96 BSA Orion Twp ROI/Cost Detail Page 12 REV: February 24, 212

18 Cost Summary Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Development Services: IT Hours - New Development IT Hours - System Maintenance IT Hours - Customer Support IT Hours - Planned Maintenance User Hours - New Development User Hours - PTNE/OT Contractor Professional Services Development Services Subtotal: : Subtotal: Software: Software Subtotal: : Subtotal Training: Training Subtotal: Other: Other Subtotal: Costs Total: BSA Orion Twp ROI/Cost Summary Page 13 REV: February 24, 212

19 Date Assumptions Assumption Description BSA Orion Twp ROI/Assumptions Page 14 REV: February 24, 212