MONTHLY EXECUTIVE UPDATE MARCH 21, Thursday, March 21, 13

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1 PROPOSITION R PROGRAM UPDATE MONTHLY EXECUTIVE UPDATE MARCH 21,

2 CENTRAL PLANT BOILERS--- COMPRESSORS--- CONDENSERS--- PIPING--- COMMISSIONING PREPARATIONS 2

3 Central Plant Accomplished in March: Condenser and the boiler room piping are nearing completion Electrical panel work and control systems testing in progress Initial Commissioning and Plant Start-up meeting held Planned for April: Receive Engineers options and recommendations for plant Start-up, commissioning, and operation Complete piping and insulation. Rollup door delivery Selected equipment testing 3

4 FIELD HOUSE CLASSROOM BUILDING NAIL WALL 8TH AND 9TH LIFTS--- DEWATERING--- PERMANENT GRAVITY CANYON DRAIN 4

5 Field House Classroom Building Accomplished in March: Complete 7th lift of nail wall and started final 8th and 9th lift Temporary drainage system operating as designed Planned for April: Begin work on collection system for Permanent canyon gravity drain Plan for additional geotechnical exploration and investigation as part of infrastructure planning and assessment...seeking cause Hydrologist / Civil Engineer / Geologist / Infrastructure Master Plan 5

6 DEVORE STADIUM OUTER BUILDINGS TICKET BOOTH--- CURBS AND GUTTERS--- FENCING--- BUILDING FINISHES 6

7 DeVore Stadium Outer Buildings Accomplished in March: Grading and preparations for concrete and Asphalt work Fencing and curbing work started Preparations for epoxy floor work Removed Musco stadium lighting poles Planned for April Complete epoxy flooring and Stainless counters installation Drill foundations for Musco poles Start electrical and other building finishes 7

8 PRACTICE FIELDS PUNCH LIST PROCESS UNDERWAY--- QUOTES FOR FENCING AND GATES 8

9 Practice Fields Accomplished in March: Artificial turf installation complete Punch list inspection completed Planned for April: Start fencing and Gates added to make the field containment secure and contiguous Approx. 380 feet of additional 5ft chain link fencing and gates Complete work on Punch list items 9

10 PARKING LOT O AND BIO SWALE DSA REVIEW APRIL 11---ENTRANCE /ACCESS IMPROVEMENTS---SWPPP COMPLIANCE 10

11 Parking Lot O Bio-Swale Accomplished in March: Design complete. Storm-Water compliance item DSA review appointment: April 11 Planned for April: Validate Parking Lot O requirements in new master plan Prepare RFP for summer 2013 construction 11

12 Other Projects and Initiatives Accomplished in March: Pilot project for Blue Emergency Phones started Lot A and Safety Office SWC had booth at CMAA owners night in February Information about building program and the developing facilities master plan provided to interested contractors/designers/and vendors. Planned for April Facilities Master plan review. Start RFP process for project design 12

13 Project Schedule # Corner Lot ON-HOLD-1-REPLANNING-PENDING-MASTER-PLAN-FINALIZATION Central Plant Field House, Fields Project Name # 729 Landscaping and Entry COMPLETE 8 TBD Techonology Project ON-HOLD-1-REPLANNING-PENDING-MASTER-PLAN-FINALIZATION 9 TBD Emergency Blue-Lights ON-HOLD-1-REPLANNING-PENDING-MASTER-PLAN-FINALIZATION National City New 2-Story Facility ON-HOLD-1-REPLANNING-PENDING-MASTER-PLAN-FINALIZATION Ph 1 - Equipment for Buildings !!!!!!!LEGEND Planning Design DSA Review Bid / Award Construction / Close-out Separate Procurement / Install Southwestern!College Proposition!R!00!Breakdown!of!Phase!1!"NEW!LOOK" Data-Date-1-3/18/

14 Risk Summary Proposition R RISK ANALYSIS Revision Date: March 2013 NBR ITEM ASSESSMENT POSSIBLE IMPACT MITIGATION PLAN Original Prior Current (Cost and/or Schedule) Growth in construction program Recommend adjustments in construction program scope as new forecast to complete from "Scope priorities are identified. Executive team review and 1 M M Increase in forecasted cost to complete. Creep" during the design and Superintendent approval required for increases to original construction phase. project budgets. 2 Construction material increases L L 3 Community relations. Impacts resulting from the start of the construction program--avoid surprises. M M 4 Project Budgets H M Increase in forecasted cost to complete (steel, fuel, asphalt, concrete, ) Possible re-work of designs and /or construction schedules. Facilites Master Plan phasing schedule, forecasts to complete, revenue/bond sale plan Continue to monitor the market Include annual escalation in master plan project estimates. Continue aggressive construction schedule Continue proactive communications via the local media. Include executive team in planning, design and phasing decisions. Set baseline project budgets from the master plan. Include all project costs (soft, hard, infrastructure, IT, FFE) in project budgets. Ensure annual escalation included 5 As-Built information and building assessments including Infrastructure location and assessment. M M Cost impact: Increase in project forecasts to complete Incorporate lessons learned from current projects. Include adequate allowances in construction contracts. Complete Infrastructure location and assessment project as part of master plan programming and planning. Building focus on mechanical electrical, plumbing, and building envelope (roof, windows doors) 6 DeVore Stadium ground water impacts H M Cost and Schedule impacts 7 8 Central Plant commissioning and completion without the planned utility loading from the original corner lot plan. Campus Information technology nework and communciations master plan H H M H Possible damage to chillers and equipment. Increases in cost to preventative maintenance plan and operating costs. Very costly to chase "most current" technology project by project. Possible rework as building program moves forward. Risk Status: H=high M=medium L=low Temporary drainage installed. Canyon gavity drain system designed and under construction. Engineers to provide additional waterproofing/membrane recommendations at building wall and foundation/floor systems. (70 yr building). Continue efforts to identify cause/source of water. Part of wet utility assessment planning. In discussion with engineers and equipment provider Some loading possible on the installed energy loop, but is it enough to prevent damage from equipment cycling. Engineers preparing report with options. Commissionoing date linked to completion of field house building, providing sufficient load to test equipment. Perform a communications and IT data/network structure assessment with recommendations for system equipment location and hard wired network plan. Include in infrastructure master planning.utility layering where possilbe. 15

15 PROPOSITION R PROGRAM UPDATE MONTHLY EXECUTIVE UPDATE MARCH 21,