Addendum #1: RFP #15P-003 Landscape and Irrigation Maintenance for District 3 and Village Center Areas of District 3 July 3, :00 pm

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VILLAGE COMMUNITY DEVELOPMENT DISTRICTS PURCHASING DEPARTMENT 1071 CANAL STREET THE VILLAGES, FLORIDA 32162 PHONE: (352) 751-6700 * FAX: (352) 751-6715 E-mail: angel.dixon@districtgov.

1 VILLAGE COMMUNITY DEVELOPMENT DISTRICTS PURCHASING DEPARTMENT 1071 CANAL STREET THE VILLAGES, FLORIDA PHONE: (352) * FAX: (352) angel.dixon@districtgov.org Addendum #1: RFP #15P-003 Landscape and Maintenance for District 3 and Village Center Areas of District 3 July 3, :00 pm A. Notice to Contractors: Whenever a conflict appears between this addendum and the initial solicitation, or plans, this addendum shall prevail, and as such shall constitute a binding portion of the contract documents. All provisions of the original specifications shall remain in force, except as specifically modified or changed herein. B. Additions, Deletions, and/or Clarifications: This addendum forms a part of the Contract Documents and modified the original Quote Documents as noted below and supersedes all contrary information and requirements. Contractors shall acknowledge receipt of this Addendum. Additional Information: A map of the District 3 areas and Village Center areas of District 3 has been attached. Revision(s): The following revisions have been made to the Proposal Forms (see attached): R1. Addition of 148 sqyd of St. Augustine Turf to Villa Berea. R2. Addition of the District 2 Proposal Form for areas in District 2 located along the Buena Vista Blvd East ROW. The Excel Format revisions of the Proposal Forms are available on and the District website, Contractors must use the revised form when submitting proposals. Vendor Question(s) and Answer(s): Vendor: Mike s Maintenance Q1. Please provide us with the current costs being paid for the District 3 and Village Center 1

2 Areas of District 3, along with the budget for the new contract? A1. The current annual agreement amount for all areas included in the Request for Proposals is $404, The estimated budget for fiscal year is $488, Vendor: Shepherd s Landscaping, LLC Q2. What is the proposed budget for the District 3 and Village Center properties? A2. See Question 1. Q3. Who are the five selection committee members? A3. Sam Wartinbee Erik Knudsen Bill Thompson Erica Ramos Jim Lucas Vendor: ValleyCrest Landscape Maintenance Q2. Who is the current contractor and what is the current price on the landscape maintenance? A2. The current contractor is Shepherd s Landscaping, LLC. See Question 1 for the current annual agreement amount. 2

4 Landscape and Maintenance for District 3 RFP # 15P-003 PROPOSAL FORM REVISED (as of ) Bahia Tunnel Monthly Cost Villas Villa Alexandria Villas of Amelia Villa Berea Villas of Fernandina Villa Natchez Villa St. Simons Villa Valdosta Cottages at Summerchase 188 3,899 3, Cul-de-Sacs Unit 33 Berwyn Way Hillside Ln (East) Hillside Ln (West) Maywood Ct Burbank Ln Glenwood Pl Riverdale Rd Oak Forest Dr (Side) 1, Unit 34 Holder Way St Thomas Ln (East) St Thomas Ln (West) Batally Ct Egerton Pl Porter Pl Melville Loop Bridgefield Ct Rugby Way Paynes Pl Sandy Ln St Michael Ln Walker Loop Unit 35 Woodrige Dr (End) Taos Way Carlsbad Ct Barbados Pl Roswell Rd Atwell Ave (Side) Unit 36 Dowding Way (North) Dowding Way (South) Gooding Pl Hatch Ln Hudson Ct Huey Ln Manning Pl Williams Rd Roswell Rd Atwell Ave Mansfield St Kearns Corner 1, ,

5 Landscape and Maintenance for District 3 RFP # 15P-003 Bahia Tunnel Monthly Cost Unit 37 Weaton Ct (Side) Weaton Ct (End) Darien Way Westmont Pl Addison Ave Niles Ct Northbrook Pl Deerfield Ln (South) Wheeling Way Barrington Ct 1, Unit 38 Shorewood St Mundelein Pl (Side) Mundelein Pl (End) Palatine Ct Berkeley Ln Deerfield Ln (North) Unit 39 Sterling St (End) Sterling St (Side) Galesburg Ct Dixon Ln Bloomington Pl Whiting Way Unit 40 Norfolk Ave Atwood Way Hampton Ln Radford Place Hopewell St (Side) Unit 41 Reston Dr Unit 41A Talley Ridge Dr (Side) Bedford Way (Side) Unit 67 Auburndale Ave Kenova Ave Kingmont Terr Eastmont Ct Candler Pl Unit 68 Napier Ct Unit 69 Davenport Dr (Side) Roadways, Cart Path, Medians, etc. Buena Vista Blvd & Medians Southern Trace Tunnel #B7 to 7,370 76,068 24,010 27, ,452 Sumter/Marion County Line El Camino Real & Median Buena Vista to District 3 Line at 270 6,789 1, Alhambra Tunnel #B5 County Road 101 Median Woodridge Dr & CR101 Including Cart Path 100 1, Summerhill Berm Behind Ellsworth Way 2,500 2, Talley Ridge Dr Median Harmeswood "L" Behind Cottage of Summerchase 2, St Jame Circle Sunbury of Glenbrook 1, Summerhill Entry & Front Island 135 5,817 2,

6 Landscape and Maintenance for District 3 RFP # 15P-003 Bahia Tunnel Monthly Cost W.R.A. North Basin 12,959 2, South Basin 2,498 11,957 6, Other Areas Lift Station #6 (Unit 36) 3186 Southern Trace CR101 Tunnel 12 0 TOTAL FOR ALL AREAS TOTAL QUANTITIES 9, ,108 52,112 63,582 1, ,119 UNIT COST ANNUAL COST $ - $ - $ - $ - $ - $ - $ - $ - n/a TOTAL MONTHLY AMOUNT FOR ALL AREAS TOTAL ANNUAL AMOUNT FOR ALL AREAS $ $ - - NOTE(S): When completing your proposal, do not attach any forms which may contain terms and conditions that conflict with those listed in the District s proposal documents. Inclusion of additional terms and conditions such as those which may be on your company s standard forms may result in your proposal being declared non-responsive. All price information to be used in the RFP evaluation must be on this proposal form. District reserves the right to adjust any quantity upward or downward as may be warranted or necessary. Please provide a price per bale for pine straw replacement that may be required between normal applications, in emergencies, or for repairs (not including the Florida Friendly and Drought Tolerant Plant Material Replacement Program). Total pine straw replacement will be performed under a separate contract twice a year. The District maintains the right to utilize other vendors/contractors to address conditions outside of the scope of work as they may arise. "The undersigned, as Proposer, hereby declares that he/she has informed himself/herself fully in regard to all conditions to the work to be done, and that he/she has examined the RFP and Specifications for the work and comments hereto attached. The Proposer agrees, if this proposal is accepted, to contract with the Village Community Development District #3 in the form of an Agreement, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, labor and service necessary to complete the work covered by the RFP and Contract Documents for this Project. The Proposer agrees to accept in full compensation for each item the prices named in the schedules incorporated herein. Proposer agrees to supply the products or services at the prices proposed above in accordance with the terms, conditions and specifications contained in this RFP. Authorized Agent Name, Title (Print) Authorized Signature Date Name of Proposer s Firm: This document must be completed and returned with your Submittal

7 Landscape and Maintenance for VCCDD Areas of District 3 RFP # 15P-003 PROPOSAL FORM REVISED (as of ) Postal Stations & Pools Glenbrook Postal 3,492 2, Polo Ridge Postal 2,378 2, Roadways Buena Vista Blvd Southern Trace Tunnel #B7 to 2,020 10,060 5, CR466 (median only) Buena Vista Blvd CR 466 ROW 1,189 3,230 1, Gates & Entries Harmeswood Guard Shack Island Glenbrook Guard Shack Island Polo Ridge Guard Shack Island Summerchase Entry TOTAL FOR ALL AREAS TOTAL QUANTITIES 3,424 19,160 12, ,093 UNIT COST ANNUAL COST $ - $ - $ - $ - $ - $ - n/a TOTAL MONTHLY AMOUNT FOR ALL AREAS $ - TOTAL ANNUAL AMOUNT FOR ALL AREAS $ - NOTE(S): When completing your proposal, do not attach any forms which may contain terms and conditions that conflict with those listed in the District s proposal documents. Inclusion of additional terms and conditions such as those which may be on your company s standard forms may result in your proposal being declared non-responsive. All price information to be used in the RFP evaluation must be on this proposal form. District reserves the right to adjust any quantity upward or downward as may be warranted or necessary. Please provide a price per bale for pine straw replacement that may be required between normal applications, in emergencies, or for repairs (not including the Florida Friendly and Drought Tolerant Plant Material Replacement Program). Total pine straw replacement will be performed under a separate contract twice a year. The District maintains the right to utilize other vendors/contractors to address conditions outside of the scope of work as they may arise. "The undersigned, as Proposer, hereby declares that he/she has informed himself/herself fully in regard to all conditions to the work to be done, and that he/she has examined the RFP and Specifications for the work and comments hereto attached. The Proposer agrees, if this proposal is accepted, to contract with the Village Center Community Development District in the form of an Agreement, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, labor and service necessary to complete the work covered by the RFP and Contract Documents for this Project. The Proposer agrees to accept in full compensation for each item the prices named in the schedules incorporated herein. Proposer agrees to supply the products or services at the prices proposed above in accordance with the terms, conditions and specifications contained in this RFP. Authorized Agent Name, Title (Print) Authorized Signature Date Name of Proposer s Firm: This document must be completed and returned with your Submittal

8 Landscape and Maintenance for District 2 RFP # 15P-003 PROPOSAL FORM (addition as of ) Roadways Buena Vista Blvd East ROW 4,920 1, Gates & Entries Harmeswood Entry 1, TOTAL FOR ALL AREAS TOTAL QUANTITIES 1,050 5,200 2, UNIT COST ANNUAL COST $ - $ - $ - $ - $ - $ - n/a TOTAL MONTHLY AMOUNT FOR ALL AREAS $ - TOTAL ANNUAL AMOUNT FOR ALL AREAS $ - NOTE(S): When completing your proposal, do not attach any forms which may contain terms and conditions that conflict with those listed in the District s proposal documents. Inclusion of additional terms and conditions such as those which may be on your company s standard forms may result in your proposal being declared non-responsive. All price information to be used in the RFP evaluation must be on this proposal form. District reserves the right to adjust any quantity upward or downward as may be warranted or necessary. Please provide a price per bale for pine straw replacement that may be required between normal applications, in emergencies, or for repairs (not including the Florida Friendly and Drought Tolerant Plant Material Replacement Program). Total pine straw replacement will be performed under a separate contract twice a year. The District maintains the right to utilize other vendors/contractors to address conditions outside of the scope of work as they may arise. "The undersigned, as Proposer, hereby declares that he/she has informed himself/herself fully in regard to all conditions to the work to be done, and that he/she has examined the RFP and Specifications for the work and comments hereto attached. The Proposer agrees, if this proposal is accepted, to contract with the Village Community Development District #2 in the form of an Agreement, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, labor and service necessary to complete the work covered by the RFP and Contract Documents for this Project. The Proposer agrees to accept in full compensation for each item the prices named in the schedules incorporated herein. Proposer agrees to supply the products or services at the prices proposed above in accordance with the terms, conditions and specifications contained in this RFP. Authorized Agent Name, Title (Print) Authorized Signature Date Name of Proposer s Firm: This document must be completed and returned with your Submittal

VILLAGE COMMUNITY DEVELOPMENT DISTRICTS PURCHASING DEPARTMENT 1071 CANAL STREET THE VILLAGES, FLORIDA PHONE: (352) * FAX:

VILLAGE COMMUNITY DEVELOPMENT DISTRICTS PURCHASING DEPARTMENT 1071 CANAL STREET THE VILLAGES, FLORIDA 32162 PHONE: (352) 751-6700 * FAX: (352) 751-6715 E-mail: melissa.schaar@districtgov.org Addendum #1: