UNIVERSITY OF LINCOLN JOB DESCRIPTION

Transcription

1 UNIVRSITY OF LINCOLN JOB DSCRIPTION JOB TITL DPARTMNT LOCATION Health and Safety Compliance Officer states Brayford Pool JOB NUMBR F5081 GRAD Grade 7 DAT November 2017 RPORTS TO Head of Maintenance CONTXT Reporting to the Senior ngineer Compliance, the post holder is responsible for increasing competency and departmental awareness of compliance, health and safety legislation and good practice. The post holder will also be responsible for recommending procedures, processes and suitable training within the states department. The post holder will require excellent change management skills to progress current developments and those planned for the future. JOB PURPOS The Health and Safety Compliance Officer (states) will assist the Senior ngineer Compliance to support individual managers with direct operational control. The role will support the Head of Maintenance in managing health and safety effectively and in doing so contributes to a safe and healthy environment throughout the university. This is a broad remit and it is recognised that the individual will need to work with states staff from a broad spectrum of professional backgrounds. This post will have a responsibility to inform the Head of Maintenance and Director of states of any unsafe practices which will need immediate attention and to support by providing advice and guidance in respect of the implementation and co-ordination of the University Health and Safety policy and standards. Page 1 of 7

2 KY RSPONSIBILITIS Compliance Management audits Assist the states Department to prepare the Department for audits of compliance management and Health and Safety across the built estate. Health and Safety Management system Facilitate, on behalf of the Director of states, the implementation of the University s Health and Safety Management System, including within the department. This will include taking a key role in developing and proposing objectives for inclusion in the Department Health and Safety Plan and monitoring delivery of the objectives. Some examples of policy are set out below. Risk Assessments COSHH Accident Reporting Asbestos Management Construction Design and Management (CDM) Regulations Statutory Inspections First Aid and Contractors and suppliers Contractor management Permit to Work Confined spaces Construction Design management (CDM) nsure that the department manages compliance with CDM regulations. This may include taking on the role of CDM Co-ordinator on selected projects. Duties will include: Provision of suitable and sufficient advice and assistance to departmental staff in order to help them comply with their duties Notifying the HS about projects where appropriate Reviewing design work, planning and other preparation for construction where relevant to health and safety Assisting with assimilation of appropriate pre-construction information and advising if surveys need to be commissioned to fill significant gaps Promptly providing in a convenient form to those involved with the design; and to every contractor (including the principal contractor) who may be or has been appointed by the client, such parts of the pre-construction information which are relevant. nsuring there is an appropriate management of the flow of health and safety information between clients, designers and contractors within the department Advising the client on the suitability of the initial construction phase plan and the arrangements made to ensure that welfare facilities are on site from the start of each project Page 2 of 7

3 nsuring that staff produce or update a relevant, user friendly, health and safety file suitable for future use at the end of the construction phase Management of Asbestos Assist the Senior ngineer Compliance with the management of Asbestos Containing Materials. The asbestos related duties will include: Reviewing procedures and ensuring that they are kept up to date including this Asbestos Management Plan and Procedure. Recommending, sourcing and, when applicable, delivering suitable training for all appropriate staff. Delivering tool box talks on internal procedures Production of asbestos records and compilation of the University s Asbestos Register. System administration and maintenance of the University s Asbestos Register. Acting as a focal point of contact and liaison with the HS and other authorities in relation to asbestos management. Liaison with the University Health and Safety Committee on asbestos management issues and updates, where required. Management of the University Asbestos Management Team. Overseeing asbestos abatement contracts and external analytical consultants. Provide advice on asbestos issues to ensure asbestos management standards are maintained. To attend asbestos incidents as necessary to provide help/assistance, and ensure managers take appropriate action. Training The role will identify training needs, within states and implement action to satisfy such needs. Record maintenance nsuring that there is appropriate maintenance of departmental health and safety records including policies and procedures. Specific subjects will include, risk assessments, COSHH, asbestos, legionella, construction design and management regulations and statutory inspections. Committee member Member of the University Health and Safety Group/Committee. The Health and Safety Compliance Officer (states) will cascade information within the Department relating to current and proposed health and safety legislation and university policies and procedures. Water management system nsure that thorough investigations are carried out in response to water management related enquires. Water management recommendations and align with changes in regulations and good practice. Control the risk of Legionella in accordance with the HS current Approved Code of Practice L8. Page 3 of 7

4 In addition to the above, undertake such duties as may reasonably be requested and that are commensurate with the nature and grade of the post. Page 4 of 7

5 ADDITIONAL INFORMATION Internal Key working relationships/networks xternal Director of states Head of Health and Safety Senior Leadership Team states Technology Steering Group Leadership Group Recognised Trade Unions Student Union Student Wellbeing Health & Safety Department City of Lincoln Council, Planners and Building Control Lincoln County Council West Lindsey District Council Local Large Business Contractors Consultants Key Suppliers Commercial Partners HFC Funding Bodies; e.g. MDA, LSC, Association of University states Directors BR CAB Relevant Professional Bodies; e.g. RICS, HS Page 5 of 7

6 UNIVRSITY OF LINCOLN PRSON SPCIFICATION JOB TITL Health and Safety Compliance Officer(states) JOB NUMBR F5081 Selection Criteria ssential () or Desirable (D) Where videnced Application (A) Interview (I) Presentation (P) References (R) Qualifications: P405 Asbestos Qualification D A HNC/HND D A NBOSH Diploma or equivalent D A CDM Coordinator trained A Membership of IOSH A xperience: Providing Health and Safety advice xperience in Construction, ngineering or related industries xperience in budgetary management D A proven track record of successful project management preferably within the asbestos remediation and management sector xperience of working within the Higher ducation sector D or as consultants to Higher ducation xperience of operating or working with asbestos management systems and keeping asbestos registers Previous experience in the management of water hygiene and application of L8 xperience of electronic water management log books D and record systems Management of Permit to Work systems xperience of sourcing and delivering health and safety D related training programmes xperience of being a CDM Coordinator or significant experience of CDM regulations Skills and Knowledge: Managing a team of staff or contractors A Have a good understanding of the industry ideally with A experience in a similar role Ability to work on own initiative D Knowledge of current Health and Safety legislation in relation to asbestos Computer literate particularly in Microsoft Office with high literacy skills xcellent verbal and written communication skills Page 6 of 7

7 Competencies and Personal Attributes: Good interpersonal skills I Ability to read and analyse technical procedures I Ability to plan and prioritise own workload I Ability to deal with difficulties and failures constructively I Business Requirements: Ability to travel between campuses ssential Requirements are those, without which, a candidate would not be able to do the job. Desirable Requirements are those which would be useful for the post holder to possess and will be considered when more than one applicant meets the essential requirements. Author SC / GPA HRBP J Page 7 of 7