JOB TITLE: LOGISTICS MANAGER

Transcription

1 JOB TITLE: LOGISTICS MANAGER Lcatin: Shafer, Hajjah Jb family: Prperty and Lgistics Level: C 2 Duratin: One year Oxfam purpse: T wrk with thers t find lasting slutins t pverty and suffering under emergency cntext peratins. Team purpse: The Lgistics Team is respnsible fr ensuring efficiency and effectiveness in delivery f Oxfam s peratins in Shafer thrugh management f the Oxfam lgistics prcesses and prcedures. Jb purpse: The rle f the Lgistics Manager (LM) is t prvide guidance and management f Oxfam s Supply and Lgistics prcesses and prcedures thrugh ways f wrking, training, and nging cmmunicatin and cllabratin with Field Management Team, Prgramme, and Supprt staff. This rle prvides lgistics advice and supprt fr Oxfam s One Prgram apprach including humanitarian, develpment, and campaign & advcacy. A primary bjective f this pst is t build capacity and capability thrugh effective mentring f the lgistics staff at all levels f the peratin, including cmmunicatin and training t partner rganizatins. Reprting lines Pst hlder reprts t administratively t Prgram Manager & Technically t the Cuntry Lgistics Manager Staff reprting t this pst: Shafer: Senir Lgistics Officer, Prcurement Officer, Warehuse Officer, and Lgistics Assistant Budget respnsibility Nne but can be delegated t the LM frm time t time.

2 Dimensins Impact f wrk always affects the department, usually the cuntry prgramme, and smetimes the rganisatin. Initiates and develps prcedures and advises within specialized field. Sets department bjectives and standards. Manages resurces within defined bundaries r a specialist area, which may include peple, assets, and/r budgets. Prvides prfessinal advice t senir managers n areas f wrk cvered in their remit. Influences the develpment f strategy and ensures and supprts peratinal implementatin. Develps slutins t diverse and cmplex prblems within rganisatinal plicy. Interprets and applies peratinal and specialist infrmatin in a variety f frmats frm a variety f surces. Has the flexibility t anticipate and reslve challenges within crprate r divisinal parameters, with mderate scpe. Impact f this rle is significant within the department and divisin(s), and culd have sme impact Oxfam-wide. Cntribute t and influence peratinal planning. Influence managers, staff, and vlunteers in Oxfam and develp effective netwrks with external bdies. Key Respnsibilities The Lgistics Manager is respnsible fr the management and crdinatin f Supply and Lgistics activities fr the Shafer Oxfam prgramme in Hajjah. Peple management and develpment Develp the Supply & Lgistics staffing plan; Identify skills and knwledge needed, analyses rles and respnsibilities, and identify staffing gaps. Manage Supply & Lgistics recruitments in-cuntry including casual labur, in line with Oxfam Plicies and lcal laws and regulatins Peridically input in the review and revisin f Supply & Lgistics Jb descriptin and rle prfile. Manage, develp, and mnitr team and individual bjectives and wrk plans. Apply apprpriate leadership style(s) t a given situatin. Analyze the learning and develpment needs f self and thers in Supply & Lgistics Team Supprt staff in their career develpment and prgressin Manage the prcess f lgistics inductin and training f newly recruited staff. Reprting Ensure visibility f the Supply & Lgistics functin and activities, by cllating and disseminating Supply & Lgistics reprts.

3 Tailr infrmatin n supply chain perfrmance and use a range f appraches t influence different management audiences Use tls/systems, including KPIs, t review and analyses the supply chain and prcesses peridically t identify key risk and imprvement areas Anticipate and crdinate requirements fr institutinal dnr reprting. Partnership Lead n the assessment and mnitring f Supply & Lgistics capacity in partner rganisatins. Ensure that the design and delivery f supply with implementing partners is cllabrative Crdinate activities and resurces with implementing partners in rder t achieve cmmn bjectives. Assess and mnitr learning and develpment needs fr partner rganisatins. Manage, develp, and implement learning interventins fr partners. Prject supply planning & review In cllabratin with the prgram manager, design an apprpriate supply structure, in line with Oxfam standards and prcedures: Thrughut the prject cycle, prvide infrmatin fr the (re-)planning f supply activities, including in the early stages f new prgrammes and dnr prpsals. Peridically review the effectiveness and quality f the supply prcess Maintain a risk register fr the supply chain in prjects and prepare mitigating actins. Use supply chain infrmatin systems t analyses and select data t prepare management infrmatin. Prcurement Plan, rganize and c-rdinate all prcurement activities, in line with Oxfam standards and prcedures and dnr requirements, including but nt limited t establishing a supplier data base and framewrk agreements. Develp KPI's fr measuring the perfrmance f suppliers, and crdinate imprvements t supplier perfrmance. Prvide advice & infrmatin t ther departments n the cmmercial requirements f internatinal trade Prject stck management & delivery Given current and prjected prgramme needs, security requirements and health and safety prcedures, assess apprpriate warehuse lcatin, and design and setup the layut, staffing structure, and recrd keeping system. Supervise, manage and crdinate all warehuse and distributin related activities. Ensure timely reprting n material usage and stck level status, and crdinate peridic reviews f minimum stck with prject managers.

4 Fleet management Manage the fleet management functin, ensuring that the peratin cmplies with the relevant lcal regulatins gverning transprt and Oxfam standards and prcedures. Use fleet management systems t mnitr csts and perfrmance and prepare management reprts. Asset & equipment inventry management Manage and crdinate the planning, management, maintenance, and dispsal f assets and inventry, in line with Oxfam standards and prcedures, and dnr requirements Cmmunicatin and Security: Manages delegated security related activities. Leads n security related staff evacuatin plans and required hibernatin stcks fr cuntry prgram. Wrks clsely with the security fcal pint in managing fleet and peple mvement all the times, ensuring that required cmmunicatins systems put in place. Skills and cmpetences Essential: Qualificatins and/r extensive experience in lgistics related skills as listed abve (prducing supply plans and managing supplies, including qute & tender prcess management, team management and supprt, warehuse, vehicle fleet management, security awareness and cmmunicatins). Strng analytical and strategic planning skills. A prven recrd f effective management f peple and resurces, including planning and rganizatinal skills. Excellent diplmacy, tact and negtiatin skills, and gd interpersnal and team skills, tgether with the capacity t remain calm under pressure and nt lse sight f strategic pririties. Experience f management/supervisry respnsibilities, including supprt t develpment f thers (including mentring/ caching, and team building experience). Previus verseas wrk experience, ideally peratinal and nn peratinal prgramme management cntext. Gd written and spken English is essential. Experience in insecure envirnments, and knwledge f the principles f security management. Sympathy with the aims and bjectives f Oxfam. Cmmitment t humanitarian principles and actin. Cmmitment t Oxfam s equal pprtunity and gender practice. Demnstrated experience f integrating gender and diversity issues int lgistics prgrammes an advantage.

5 Desirable: Wrking knwledge f Arabic Language Experience in tenders fr engineering cnstructin wrk Security management experience A gd knwledge f FIDIC rules Nte This jb descriptin is nt incrprated in the emplyment cntract. It is intended as a guide and shuld nt be viewed as an inflexible specificatin as it may be varied frm time t time in the light f strategic develpments and fllwing discussin with the pst hlder.