People and Culture Officer - Payroll

Transcription

1 People and Culture Officer - Payroll Part time 3 days per week Fixed Term 2 years The Nature Parks is an inspiring workplace and, as the largest employer on Phillip Island, offers a range of career paths. Our people are enthusiastic, committed and professional in what they do. They work across a broad range of activities and have many opportunities available to them should they wish to develop their skills, work in different locations or have a variety of roles. As Payroll Officer you will be responsible for end-to-end payroll processing functions for 200 employees. As a member of the People and Culture Team you will also support the implementation of human resources policies and procedures. To be successful in this position you will need to address the following criteria: Experience working as Payroll Officer; A strong background in payroll and understanding of the processes Excellent IT skills, particularly Microsoft and Excel skills Well-developed communication and customer service; Capacity to manage numerous tasks, prioritise workload and meet deadlines; and Sound understanding of employment legislation and interpretation For further information on this position, visit our website at Applications are to be submitted with resume and cover letter addressing selection criteria to recruitment@penguins.org.au by Wednesday 17 th October A competitive salary and excellent working conditions are offered, as is the opportunity to work in a collaborative and high performing team, and the satisfaction of delivering quality service to the organisation.

2 PEOPLE AND CULTURE OFFICER - PAYROLL ORGANISATION OVERVIEW Phillip Island Nature Parks (Nature Parks) is a leading conservation and ecotourism organisation. Established in 1996 by the State Government of Victoria, the Nature Parks manages over 1,805 hectares of Crown land which includes a variety of coastal reserves, wetlands, and woodlands. Each year the Nature Parks attract over 1.3 million visitors to our five world-class ecotourism attractions including the iconic Penguin Parade, the Antarctic Journey at the Nobbies Centre, Wild Oceans EcoBoat tours, the Koala Conservation Centre and Churchill Island Heritage Farm. We recognise that many areas which we manage hold deep cultural and spiritual significance for Aboriginal people. We acknowledge the Traditional Owners, Elders past and present the ancestors and their spirits of the land. As the largest employer on Phillip Island, over 240 part-time and full-time employees undertake a range of duties across multiple, diverse disciplines. Our culture promotes a positive and interactive working environment where team members collectively strive for the organisation s ongoing success. We believe in nurturing diversity and equal employment opportunities to ensure current and future success. As a self-funded, not-for-profit organisation, the Nature Parks ecotourism attractions deliver ongoing funding for our environmental, conservation, research, education and social programs, while also providing significant a contribution to the local, regional and state economies. PHILLIP ISLAND NATURE PARKS CORE VALUES Communication - open and transparent sharing of information coupled with openness in our decision-making that values sharing ideas and consultation Growth and Development providing opportunity, embracing new ideas and encouraging personal and professional development Leadership and Team Work supporting and inspiring one another, the community, environment and our visitors in everything we do. Respect and Integrity treating people and our environment with fairness and integrity Responsibility personal ownership of behaviours to create solutions and take action to create a better future for the environment, community and our organisation Sustainability a commitment to balance environmental, social and economic interests for now and the future

3 POSITION TITLE DEPARTMENT REPORTS TO DIRECT REPORTS KEY RELATIONSHIP WITH People & Culture Officer - Payroll People & Culture People & Culture Manager Nil Provides Guidance to: Supervisors and Line Manager Employees SALARY Scale 5 PUBLISHED July 2018 Receives Guidance From: People & Culture Manager Executive management team POSITION OVERVIEW Support organisational business objectives through the management of payroll and the implementation of human resources policies and procedures. JOB SPECIFICATION KEY RESPONSIBILITIES DUTIES Payroll Process Prepare the fortnightly payroll in accord with enterprise agreement and other organisational contractual arrangements Liaise with the Chief Financial Officer to ensure timely payroll payments and accounting Reconcile payroll reports and produce month end reports in accordance with financial requirements Processing and reporting for superannuation, payroll tax, PAYG taxes, workers compensation Employee Relations Maintain accruals for leave, time in lieu and rostered days ensuring managers receive timely information regarding issues Ensure payroll data is updated by employment contracts a review process is maintained to ensure timely renewal Provide guidance and support to managers in matters pertaining to employee entitlements, rostering, time and attendance and use of employee/manager on line Learning and Contribute to the wider activities of the People and Culture team by undertaking projects

4 Development Policies and Procedures Health, Safety and Wellbeing and participating in development activities Maintain a positive and proactive profile as a member of the People and Culture team Assist with maintaining training records Deliver internal processes as required including induction presentations Maintain understanding of current and developed policies and procedures. Develop and update policies and procedures. Ensure compliance of policies and procedures. Adhere to safe work method statements. Comply with and follow OH&S work practices. Identify and report workplace hazards. Actively participate in safety and wellbeing activities. Ensuring the safety of all employees, visitors and contractors. In addition to the essential responsibilities and duties listed above, all positions are also responsible for: Promoting and respecting the practices of equal opportunity, diversity and equity in all the interactions at Nature Parks, which includes internal and external (visitors, contractors and volunteers) groups Meeting organisational standards in relation to quantity and quality of work performed on an ongoing basis in a manner that is in compliance with all of Nature Parks policies and procedures Represent and comply with organisational workplace behaviour, code of conduct and uniform attire Attending and participating in learning and development activities, meetings and maintaining up to date knowledge of activities and events occurring within the Nature Parks WORKING AND ENVIRONMENT CONDITIONS Hours are part time, three days per week (Wednesday to Friday) Additional hours may be required as per business requirements within term of the contract. May require travelling to and working at all work sites and external locations. Working in an outdoor environment Sitting Standing Walking (including over rough terrain or stairs) Squatting / Kneeling / Bending / Twisting Pushing / Pulling / Lifting / Carrying / Reaching Computer usage (Keyboard/mouse/tablet) Use tools (Shovels, hammers, and motorised hand tools) Operate machinery (Chainsaws, Tractors, and All Terrain Vehicles) Drive a Vehicle (Manual and golf buggy) Low < 5Kgs and/or < 2 hours duration Moderate 5-10Kgs and/or 2-6 hours duration High > 10kgs and/or 6-8 hours duration QUALIFICATIONS AND ATTRIBUTES

5 QUALIFICATIONS/ CERTIFICATES Qualifications Certificate in related field or equivalent work experience EXPERIENCE KNOWLEDGE AND SKILLS PERSONAL ATTRIBUTES Minimum Requirements Police Check Essential Experience in the management of payroll systems and compliance with employment legislation Experience in payroll and financial reporting and development of analytical reports Essential Excellent IT skills, particularly Microsoft and Excel skills with the ability to present information in forms, tables, and spread sheets Knowledge and understanding of human resources Well-developed communication and customer service skills Capacity to manage numerous tasks and to prioritise workload Proven ability to build positive relationships Understanding of personal responsibilities within Equal Employment Opportunity and Occupational Health and Safety legislation and procedures as it relates to a multi-faceted work environment Potential for development in a broader human resources context Essential Be organised and able to work on multiple tasks Ability to effectively work with various cultures Understand the need for continuous improvement in the organisation and ability to adapt to change in workplace Demonstrated commitment to work An enthusiastic and approachable Desirable Experience in ADP Payroll System Experience in Kronos (Human Resources Management System) Desirable Developed technological skills to enable critical assessment and ongoing maintenance of systems Qualifications in, and capacity for further development in Human Resources Desirable Nil

6 personality Ability to work independently and take initiative